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A Basic Printer Troubleshooting Guide

A Basic Printer Troubleshooting GuidePhoto from unsplash

Originally Posted On: A Basic Printer Troubleshooting Guide – Newshunt360


You’re on a tight deadline, so you rush to print your work. The printer stops working. Don’t you hate when this happens?

Printer problems seem to occur during inconvenient times. Are you going to wait on IT? The last thing you want to do is to have to read the printer’s manual.

You must be ready to fix any potential problems that arise with the printer. Read this printer troubleshooting guide to learn about common printer issues. You’ll be able to fix them in no time.

Printer Is Unresponsive

Is your printer not responding? This is a common issue with printers. There’s no need to get frustrated.

Let’s start with the basics. Check if the printer is on and make sure all necessary cables are connected.

Are you using a wireless printer? Make sure there’s a proper connection.

If you have a connection, but the printer is not printing, try restarting it. Hit the power button and give it a few minutes to turn back on. This is an option you should try if you see an error message.

Look at the print settings. Double-check all is in order. You don’t want a dozen copies to come out of the printer as it’s a waste of ink and paper.

The Final Print Quality Isn’t Good

Is the printer working, but not printing quality work? There might be an issue with the paper you’re using. If you’re buying cheap paper, you risk getting a final print quality that’s bad.

Use the right type of paper for the job. If you’re going to print photos, stick with photo paper. Consider using glossy or matte paper.

Do you print a lot of pages for presentations? It’s best to use premium paper. Plain paper isn’t ideal as it will display poor quality and affect your work.

It’s a good idea to use paper that works best with the type of printer you have. Use laser paper with a laser printer. For an inkjet printer, inkjet paper works best as it absorbs the ink.

Paper Jams

Are you experiencing too many paper jams? The first thing you should do is to open the printer. Most paper jams occur because a foreign object is loose in the printer.

If you do open the printer to look for loose objects, make sure to be careful. Being too rough can lead to damage.

If there aren’t any loose objects, the issue might be the paper. A piece of paper might be stuck in the printer. Take it out with caution to remove the jam.

Are you still experiencing paper jams? Check the paper tray. An overfilled paper tray can cause paper jams.

Thick paper can cause this issue. With this type of paper, it’s best to feed each sheet by hand via the bypass tray. It might take more time, but it will save you a headache by preventing paper jams.

Print a Self-Test Page

Most printers give users the option of printing a self-test page. This is a good way to identify an issue.

If it prints, the issue might not be with the printer drive or connection. If it doesn’t print, the issue might be with the printer itself. In this case, it could be an internal problem.

Newer printers come with software that users can use to narrow down the problem. The software will open by connecting it to the Internet. It will offer a guide that will walk you through a solution-solving process.

Issues With the Printer’s Ink

Are pages coming out with ink patches? This is an issue that can arise if the printer goes without much use. It can cause the ink in the printer head to dry.

Dry ink can cause clogs. A clog can prevent the ink from making its way to the paper.

You can use a damp paper towel to blot the ink cartridge. You should see the ink coming out. Then use a dry paper towel to wick out the dry ink.

Your printer might inform you if there’s an issue with the ink cartridge. Some printers don’t work well with a third-party ink cartridge.

Check the ink cartridge for the chip. If it’s dirty, take it out and clean it and reinstall it. This should take care of this issue.

The printer might give you a message telling you to replace the ink cartridge. The most likely culprit behind this message is low ink.

Office printers can run out of ink fast. You can expect this issue to come up a lot in this setting. What’s the best thing you can do to prevent losing time?

It’s a good idea to have an adequate supply of ink cartridges on hand. If you have an HP printer, consider buying HP toner cartridges.

These products are compatible with HP printers. Make sure to have your supply on hand to get the best quality printing jobs out of your HP printer.

Fix Your Printer Issues With This Printer Troubleshooting Guide

Experiencing different printer issues? You don’t have to be a rocket scientist to know how to fix the issues that arise with your printer. You can use this simple printer troubleshooting guide.

It’s a good idea to print this guide. Keep it on your desk and refer to it when you face an issue with your printer.

Did you enjoy reading this article? Explore the rest of our blog to read more great articles.

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