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KIRKLANDS, INC.
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KIRKLANDS, INC.
Robert E. Alderson
May 5, 2004
Dear Shareholder:
It is my pleasure to invite you to attend our Annual Meeting of Shareholders. The meeting will be held on Wednesday, June 2, 2004 at 5:30 p.m. Central Daylight Time at the Jackson Country Club, Jackson, Tennessee. The Notice of Annual Meeting and Proxy Statement accompanying this letter describes the business to be conducted at the meeting.
During the meeting, I will report to you on our operating results and other achievements during fiscal 2003 and on our outlook for fiscal 2004. We welcome this opportunity to have a dialogue with our shareholders and look forward to your comments and questions.
If you plan to attend the meeting and you hold your shares in registered form and not through a bank, brokerage firm or other nominee, please mark the appropriate box on your proxy card. If you plan to attend and your shares are held by a bank, brokerage firm or other nominee, please send written notification to our Investor Relations Department, Kirklands, Inc., 805 North Parkway, Jackson, Tennessee 38305, and enclose evidence of your ownership (such as a letter from the bank, brokerage form or other nominee confirming your ownership or a bank or brokerage firm account statement). The names of all those indicating they plan to attend will be placed on an admission list held at the registration desk at the entrance to the meeting.
It is important that your shares be represented at the meeting, regardless of the number you may hold. Whether or not you plan to attend, if you hold your shares in registered form, please sign, date and return your proxy card as soon as possible. If, on the other hand, you hold your shares through a bank, brokerage firm or other nominee, please sign, date and return to your bank, brokerage firm or other nominee the enclosed voting instruction form, or if you prefer, you can vote by telephone or through the Internet in accordance with instructions set forth in the enclosed voting instruction form.
I look forward to seeing you on June 2.
Sincerely, | |
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
June 2, 2004
May 5, 2004
Dear Shareholder:
You are invited to the Annual Meeting of Shareholders of Kirklands, Inc.. We will hold the meeting at the time and place noted above. At the meeting, we will ask you to:
| Elect two directors, Reynolds C. Faulkner and Murray M. Spain, each for a term of three years | |
| Vote on any other business properly brought before the meeting |
Your vote is important. To be sure your vote counts and assure a quorum, please vote, sign, date and return the enclosed proxy card or voting instruction form whether or not you plan to attend the meeting; or if you prefer and if you hold your shares through a bank, brokerage firm or other nominee, please follow the instructions on the enclosed voting instruction form for voting by Internet or by telephone whether or not you plan to attend the meeting in person.
By order of the Board of Directors, | |
Lowell E. Pugh, II | |
Vice President, | |
General Counsel and Secretary |
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APPENDIX A CHARTER OF THE
COMPENSATION COMMITTEE OF THE BOARD OF DIRECTORS OF
KIRKLANDS, INC.
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A-1 | ||||
APPENDIX B CHARTER OF THE
GOVERNANCE AND NOMINATING COMMITTEE OF THE BOARD OF DIRECTORS OF
KIRKLANDS, INC.
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B-1 | ||||
FORM OF PROXY
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I. INFORMATION ABOUT VOTING
Solicitation of Proxies
Our Board of Directors is soliciting proxies for use at our Annual Meeting and any adjournments of that meeting. We first mailed this proxy statement, the accompanying form of proxy and our Annual Report to Shareholders for our fiscal year ended January 31, 2004 (fiscal 2003) on or about May 5, 2004.
Agenda Items
The agenda for the Annual Meeting is to:
1. Elect two directors; and
2. Conduct other business properly brought before the meeting.
Who Can Vote
You can vote at the Annual Meeting if you are a holder of our common stock, no par value per share (Common Stock), on the record date. The record date is the close of business on April 7, 2004. You will have one vote for each share of Common Stock. As of April 7, 2004, there were 19,186,466 shares of Common Stock outstanding and entitled to vote.
How to Vote
For Shares Held Directly in the Name of the Shareholder |
If you hold your shares in registered form and not through a bank, brokerage firm or other nominee, you may vote your shares in one of two ways:
| In Person. If you choose to vote in person, you can come to the Annual Meeting and cast your vote in person; or | |
| Voting By Mail. If you choose to vote by mail, complete the enclosed proxy card, date and sign it, and return it in the postage-paid envelope provided. If you sign your proxy card and return it without marking any voting instructions, your shares will be voted in favor of each of the proposals presented at the Annual Meeting. |
For Shares Held Through a Bank, Brokerage Firm or Other Nominee |
If you hold your shares through a bank, brokerage firm or other nominee, you may vote your shares in any one of three ways:
| In Person. If you choose to vote in person at the Annual Meeting, you must obtain a legal proxy from your bank, brokerage firm or other nominee authorizing you to vote at the Annual Meeting. You can then come to the Annual Meeting and cast your vote in person; | |
| Voting By Mail. If you choose to vote by mail, complete and return to your bank, brokerage firm or other nominee the voting instruction form provided to you by your bank, brokerage firm or other nominee; or | |
| Voting By Telephone or Internet. If you choose to vote by telephone or Internet, vote in accordance with instructions set forth on the voting instruction form provided to you by your bank, brokerage firm or other nominee. |
Use of Proxies
Unless you tell us on the proxy card to vote differently, we plan to vote signed and returned proxies FOR the nominees for director. We do not now know of any other matters to come before the Annual Meeting. If they do, proxy holders will vote the proxies according to their best judgment.
Broker Non-Votes
A broker non-vote occurs when banks or brokerage firms holding shares on behalf of a shareholder do not receive voting instructions from the shareholder by a specified date before the Annual Meeting and are not permitted to vote those undirected shares on specified matters under applicable stock exchange rules. We have been advised that since the only matter being voted upon at the Annual Meeting is the election of directors, which is not among the specified matters that banks and brokerage firms are prohibited from voting undirected shares, there will be no broker non-votes at the Annual Meeting.
Revoking a Proxy or Changing Your Vote
For Shares Held Directly in the Name of the Shareholder |
If you hold your shares in registered form and not through a bank, brokerage firm or other nominee, you may revoke your proxy at any time before it is exercised. You can revoke a proxy by:
| Submitting a later-dated proxy by mail; | |
| Sending a written notice to the Secretary of Kirklands. You must send any written notice of a revocation of a proxy so as to be delivered before the taking of the vote at the Annual Meeting to: |
Kirklands, Inc. 805 N. Parkway Jackson, TN 38305 Attention: Lowell E. Pugh, II Vice President, General Counsel and Secretary |
; or
| Attending the Annual Meeting and voting in person. Your attendance at the Annual Meeting will not in and of itself revoke your proxy. You must also vote your shares at the Annual Meeting in order to effectively revoke your previously delivered proxy. |
For Shares Held Through a Bank, Brokerage Firm or Other Nominee |
If you hold your shares through a bank, brokerage firm or other nominee, you may change your vote at any time by:
| Submitting a later-dated voting instruction form by mail to your bank, brokerage firm or other nominee; | |
| Submitting a later-dated telephone or Internet vote in accordance with instructions set forth on the voting instruction form provided to you by your bank, brokerage firm or other nominee; or | |
| Attending the Annual Meeting and voting in person. Your attendance at the Annual Meeting will not in and of itself revoke your voting instructions to your bank, brokerage firm or other nominee. You must also vote your shares at the Annual Meeting in order to effectively revoke your previously delivered voting instructions. In order, however, to vote your shares at the Annual Meeting, you must obtain a legal proxy, executed in your favor, from your bank, brokerage firm or other nominee to be able to vote at the Annual Meeting. |
Quorum Requirement
We need a quorum of shareholders to hold a valid Annual Meeting. A quorum will be present if the holders of at least a majority of the outstanding Common Stock entitled to vote at the Annual Meeting either attend the Annual Meeting in person or are represented by proxy. Broker non-votes and votes withheld are counted as present for the purpose of establishing a quorum.
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Vote Required for Action
Directors are elected by a plurality vote of shares present in person or represented by proxy at the Annual Meeting. Other actions are approved if the votes cast favoring the action exceed the votes cast opposing the action, unless the question is one upon which a larger or different vote is required by express provision of law or by our charter or bylaws. Shares represented by proxies which withhold authority to vote will not be counted in the election of directors in favor of any nominee. IN THE ABSENCE OF SPECIFIC DIRECTION, SHARES REPRESENTED BY A PROXY WILL BE VOTED FOR THE ELECTION OF ALL DIRECTOR NOMINEES.
II. THE PROPOSAL TO BE VOTED ON
Election of Directors
We have three classes of directors which are as equal in size as possible. The term for each class is three years. Class terms expire on a rolling basis, so that one class of directors is elected each year. The term for Class II directors will expire at the 2007 Annual Meeting.
The nominees for director this year are Reynolds C. Faulkner and Murray M. Spain. Information about the nominees, the continuing directors and the Board of Directors is contained in the next section of this proxy statement entitled Board of Directors.
The Board of Directors expects that all of the nominees will be able and willing to serve as directors. If any nominee is not available, the proxies may be voted for another person nominated by the Board of Directors to fill the vacancy, or the size of the Board of Directors may be reduced.
The Board of Directors recommends a vote FOR the election of Reynolds C. Faulkner and Murray M. Spain.
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III. BOARD OF DIRECTORS
Nominees for Director
Class II Term Expiring in 2007 |
Reynolds C. Faulkner
Principal Occupation: Executive Vice President and Chief Financial Officer of Kirklands.
Age: 40
Director Since: 1996
Mr. Faulkner joined Kirklands as Senior Vice President and Chief Financial Officer in February 1998. He was promoted to Executive Vice President in February 2002. Prior to joining Kirklands, from July 1989 to January 1998, Mr. Faulkner was an investment banker in the corporate finance department of The Robinson-Humphrey Company, LLC, most recently serving as a Managing Director and head of the retail practice group. In this capacity, Mr. Faulkner was involved in numerous public and private financings and mergers and acquisitions of companies in the retail industry.
Murray M. Spain
Principal Occupation: President and co-founder of World Wide Basics, an importer of general merchandise.
Age: 60
Director Since: 2001
In September 2000, Mr. Spain co-founded World Wide Basics, an importer of general merchandise, and has served as its President since inception. Prior to this, he was the co-founder of Dollar Express, Inc. and acted as Dollar Expresss President and Chief Operating Officer from its inception in 1961 until May 2000, when Dollar Express merged with Dollar Tree Stores, Inc. At that time, Dollar Express was a chain of 126 retail stores in five states.
Directors Continuing in Office
Class I Term Expiring in 2006 |
R. Wilson Orr, III
Principal Occupation: Managing Director of SSM Ventures, a private equity investment firm, and a principal of SSM Corporation, a shareholder of Kirklands.
Age: 41
Director Since: 1996
Since 1993, Mr. Orr has been a Managing Director of SSM Ventures, a private equity investment firm, and a principal of SSM Corporation, a shareholder of Kirklands. He joined SSM Corporation in 1988 as a Vice President. From 1984 to 1988, he worked in corporate lending at Chemical Bank.
John P. Oswald
Principal Occupation: Partner of the Capital Trust Group, a private equity investment firm and an affiliate of Capital Trust Investments, Ltd. and Capital Trust, S.A., which are shareholders of Kirklands.
Age: 44
Director Since: 1996
Since 1994, Mr. Oswald has been a partner of the Capital Trust Group, a private equity investment firm and an affiliate of Capital Trust Investments, Ltd. and Capital Trust, S.A., which are shareholders of
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Class III Term Expiring in 2005
Carl Kirkland
Principal Occupation: Chairman of the Board of Kirklands
Age: 63
Director Since: 1966
Mr. Kirkland has been Chairman of the Board of Kirklands since June 1996. Mr. Kirkland co-founded Kirklands in 1966 and served as Chief Executive Officer from 1966 through March 2001 and President from 1966 through November 1997. He has over 30 years of experience in the retail industry. Mr. Kirkland also serves on the board of directors of Hibbett Sporting Goods, Inc.
Robert E. Alderson
Principal Occupation: President and Chief Executive Officer of Kirklands
Age: 57
Director Since: 1986
Mr. Alderson has been a Director of Kirklands since September 1986, President of Kirklands since November 1997 and Chief Executive Officer of Kirklands since March 2001. He served as Chief Operating Officer of Kirklands from November 1997 through March 2001 and as Senior Vice President of Kirklands since joining in 1986 through November 1997. He also served as Chief Administrative Officer of Kirklands from 1986 to 1997. Prior to joining Kirklands, Mr. Alderson was a senior partner at the law firm of Menzies, Rainey, Kizer & Alderson.
David M. Mussafer
Principal Occupation: Managing Director of Advent International Corporation, a private equity investment fund.
Age: 40
Director Since: 1996
Mr. Mussafer has been a Director of Kirklands since June 1996. Mr. Mussafer is currently a Managing Director of Advent International Corporation and is responsible for Advents North American private equity operations. Advent is a private equity investment firm which beneficially owns Common Stock of Kirklands. Mr. Mussafer joined Advent in 1991 and has been a principal of the firm since 1993. Prior to joining Advent, Mr. Mussafer worked in corporate lending at Chemical Bank from 1985 to 1988.
IV. INFORMATION ABOUT THE BOARD OF DIRECTORS
Meetings
During fiscal 2003, the Board of Directors held five regular and special meetings. Other than Mr. Spain, all directors attended at least 75% of the total number of meetings of the Board of Directors and all committees of the Board of Directors on which they served. While the Company encourages all members of the Board of Directors to attend annual meetings of the Companys shareholders, there is no formal policy as to their attendance. All but one of the members of the Board of Directors attended the 2003 annual meeting of shareholders.
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Independence
Consistent with the new listing standards of The Nasdaq Stock Market (Nasdaq), a majority of the members of a listed companys board of directors must qualify as independent, as affirmatively determined by the board of directors. After review of all relevant transactions or relationships between each director, or any of his or her family members, and the Company, its senior management and its independent auditors, the Board affirmatively has determined that a majority of the Companys directors are independent directors within the meaning of the applicable Nasdaq listing standards. The Companys independent directors meet in regularly scheduled executive sessions at which only independent directors are present.
Shareholder Communications
The Board of Directors provides a process by which shareholders may communicate with the Board. Shareholders who wish to communicate with the Board may do so by sending written communications addressed to the Board of Directors of Kirklands, Inc., 805 N. Parkway, Jackson, TN 38305. The Company will forward all mail received at the Companys corporate office that is addressed to the Board of Directors or any member of the Board. On a periodic basis, all such communications will be compiled by the Secretary of the Company and submitted to the Board of Directors or the specific Board member to whom the communications are addressed.
Committees
The Board of Directors has three standing committees: an Audit Committee, a Compensation Committee and a Governance and Nominating Committee.
Audit Committee
The Board of Directors has adopted a written charter that outlines the duties of the Audit Committee. A copy of this charter is attached as Appendix A to our Proxy Statement dated May 1, 2003 and filed with the Securities and Exchange Commission (the SEC). The principal duties of the Audit Committee, among other things, are to:
| Review and reassess the adequacy of the Audit Committee and its charter not less than annually and recommend any proposed changes to the Board for consideration and approval | |
| Review with management and the Companys independent public accountants the Companys audited financial statements and related footnotes, and the clarity of the disclosures in the financial statements | |
| Meet periodically with management and the Companys independent public accountants to review the Companys major financial risk exposures and the steps taken to monitor and control such exposures | |
| Review and discuss quarterly reports from the Companys independent public accountants regarding all critical accounting policies and practices to be used | |
| Obtain from the Companys independent public accountants their recommendation regarding internal controls and other matters relating to the accounting procedures and the books and records of the Company and the correction of controls deemed to be deficient | |
| Pre-approve all auditing services and permitted non-audit services (including the fees for such services and terms thereof) to be performed for the Company by its independent public accountants | |
| Adopt procedures for the receipt, retention and treatment of complaints received by the Company regarding accounting, internal accounting controls or auditing matters, and the confidential, anonymous submission by employees of concerns regarding questionable accounting or auditing matters | |
| Review and approve any transactions between the Company and related parties |
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Members: Mr. Orr (Chairman), Mr. Oswald and Mr. Spain. All of the members of the Audit Committee are independent as defined by the applicable rules and regulations of Nasdaq and the SEC.
The Board of Directors has determined that the Audit Committee does not have an audit committee financial expert as that term is defined in the SECs rules and regulations. However, the Board of Directors believes that each of the members of the Audit Committee has demonstrated that he is able to read and understand fundamental financial statements, including the Companys balance sheets, statements of operations and statements of cash flow. As the Board of Directors believes that the current members of the Audit Committee are qualified to carry out all of the duties and responsibilities of the Companys Audit Committee, the Board does not believe that it is necessary at this time to actively search for an outside person to serve on the Board of Directors who would qualify as an audit committee financial expert.
Number of Meetings in fiscal 2003: 7
Compensation Committee
The Board of Directors has adopted a written charter that outlines the duties of the Compensation Committee. A copy of this charter is attached as Appendix A to this proxy statement. The principal duties of the Compensation Committee, among other things, are to:
| Review and approve compensation policies and practices for the Companys executives | |
| Coordinate the Boards role in establishing performance criteria for executive officers and evaluate their performance annually | |
| Review and recommend to the Board the annual salary, bonus, stock options and other benefits, direct and indirect, of the Companys executive officers, including the Chief Executive Officer | |
| Review and recommend to the Board new executive compensation programs | |
| Review annually the operation of the Companys executive compensation programs to determine whether they are properly coordinated and achieving their intended purpose | |
| Establish and periodically review policies for the administration of executive compensation programs | |
| Establish and periodically review policies in the area of senior management perquisites | |
| Review and recommend to the Board the terms of any employment agreement executed by the Company with an executive officer of the Company | |
| Review and recommend to the Board the appropriate structure and amount of compensation for the Directors | |
| Review and approve material changes in the Companys employee benefit plans | |
| Administer the Companys employee benefit plans, including equity grants |
Members: Mr. Mussafer (Chairman), Mr. Spain and Mr. Orr. All of the members of the Compensation Committee are independent as defined by the applicable rules and regulations of Nasdaq.
Number of Meetings in fiscal 2003: 2
Governance and Nominating Committee
The Board of Directors approved the formation of the Governance and Nominating Committee in March 2004 and has adopted a written charter that outlines its duties. A copy of this charter is attached as
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| Review and make recommendations on the range of skills and expertise which should be represented on the Board, and the eligibility criteria for individual Board and committee membership | |
| Review and recommend to the Board the appropriate structure of the Board | |
| Identify and recommend potential candidates for election or re-election to the Board | |
| Implement a policy and procedures with regard to the consideration of any director candidates recommended by security holders | |
| Retain and terminate any search firm to be used to identify director candidates, including sole authority to approve the search firm, fees and other retention terms | |
| Review and recommend to the Board the appropriate structure of Board committees, committee assignments and the position of chairman of each committee |
Members: John P. Oswald (Chairman), Mr. Mussafer, Mr. Orr and Mr. Spain. All of the members of the Governance and Nominating Committee are independent as defined by the applicable rules and regulations of Nasdaq and the SEC.
The Governance and Nominating Committee will consider director candidates who have relevant business experience, are accomplished in their respective fields, and who possess the skills and expertise to make a significant contribution to the Board of Directors, the Company and its shareholders. The Governance and Nominating Committee will consider nominees for election to the Board of Directors that are recommended by shareholders, provided that a complete description of the nominees qualifications, experience and background, together with a statement signed by each nominee in which he or she consents to act as such, accompany the recommendations. Such recommendations should be submitted in compliance with the procedures outlined on page 19 under the heading Shareholder Proposals for the 2005 Annual Meeting and should not include self-nominations. The Governance and Nominating Committee applies the same criteria to nominees recommended by shareholders as discussed above.
Board of Directors Compensation
Retainer and Fees for Employee Directors |
Any director who is also one of our employees does not receive any additional compensation for his or her service as a director of Kirklands.
Retainer and Fees for Non-employee Directors |
Cash Compensation. Each director who is not also one of our employees is paid an annual retainer of $20,000, as well as $1,000 for each board meeting attended in person.
Equity Compensation. Each non-employee director receives an annual grant of a fully-vested, non-qualified stock option to purchase 5,000 shares of Common Stock. The exercise price of each grant will be the fair market value of Common Stock and will be exercisable up to 10 years from the date granted.
Board Committees. Each non-employee director who is a member of our Audit Committee is paid an annual retainer of $2,000 and the Chairman of the Audit Committee is paid an additional annual retainer of $2,500. Each non-employee director who is a member of our Compensation Committee is paid an annual retainer of $1,000 and the Chairman of the Compensation Committee is paid an additional annual retainer of $1,000. Each non-employee director who is a member of the Audit Committee and the Compensation Committee also receives an additional $500 for each committee meeting attended in person.
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The Board has not yet determined whether or not non-employee directors will receive fees for serving on the Governance and Nominating Committee. The Board will continue to evaluate the merits of paying fees for service on this Committee.
V. SECURITY OWNERSHIP OF KIRKLANDS
Ownership of Management and Certain Beneficial Owners
The following table shows, as of April 21, 2004, the number of shares of Common Stock beneficially owned by:
| each beneficial owner of more than five percent of our outstanding Common Stock; | |
| each of our directors; | |
| our President and Chief Executive Officer; | |
| each of our four most highly compensated executive officers (other than our President and Chief Executive Officer); and | |
| all of our current directors and executive officers as a group. |
Shares Beneficially | |||||||||
Owned | |||||||||
Name | Number | Percent | |||||||
Advent International Group(1)
|
6,306,407 | 32.8 | % | ||||||
75 State Street
|
|||||||||
Boston, MA 02109
|
|||||||||
Robert E. Alderson(2)
|
713,934 | 3.7 | % | ||||||
Reynolds C. Faulkner(3)
|
177,802 | * | |||||||
Carl Kirkland(4)
|
638,631 | 3.3 | % | ||||||
The Carl T. Kirkland Grantor Retained Annuity
Trust 2001-1(5)
|
1,472,253 | 7.7 | % | ||||||
c/o Kirklands, Inc. 805 N. Parkway Jackson, TN 38305 |
|||||||||
The Carl T. Kirkland Grantor Retained Annuity
Trust 2002-1(5)
|
624,325 | 3.6 | % | ||||||
c/o Kirklands, Inc. 805 N. Parkway Jackson, TN 38305 |
|||||||||
The Carl T. Kirkland Grantor Retained Annuity
Trust 2003-1(5)
|
100,472 | * | |||||||
c/o Kirklands, Inc. 805 N. Parkway Jackson, TN 38305 |
|||||||||
Chris T. LaFont(6)
|
52,537 | * | |||||||
David Mussafer(7)
|
6,316,407 | 32.9 | % | ||||||
c/o Advent International Corporation 75 State Street Boston, MA 02109 |
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Shares Beneficially | |||||||||
Owned | |||||||||
Name | Number | Percent | |||||||
R. Wilson Orr, III(8)
|
20,614 | * | |||||||
John P. Oswald(9)
|
242,296 | 1.3 | % | ||||||
Murray M. Spain(10)
|
15,000 | * | |||||||
Robert Walker(5)
|
2,197,050 | 11.4 | % | ||||||
c/o Kirklands, Inc. 805 N. Parkway Jackson, TN 38305 |
|||||||||
C. Edmond Wise, Jr.(11)
|
24,293 | * | |||||||
All executive officers and directors
as a group (9 persons) (12)
|
8,201,514 | 42.3 | % |
* | Less than one percent of class |
(1) | Includes 4,637,770 shares of Common Stock held by Global Private Equity Group II Limited Partnership, 1,509,589 shares of Common Stock held by Advent Direct Investment Program Limited Partnership and 159,048 shares of Common Stock held by Advent Partners Limited Partnership. David Mussafer, one of our directors, is an affiliate of each of these partnerships. | |
(2) | Includes an option to purchase 103,075 shares of Common Stock. | |
(3) | Includes 133,026 shares of Common Stock held jointly with Mr. Faulkners wife and options to purchase 41,230 shares of Common Stock. | |
(4) | Includes 110,186 shares of Common Stock held in trusts in which Mr. Kirkland is the trustee. Mr. Kirkland disclaims beneficial ownership of these shares. | |
(5) | Robert Walker is the trustee of the three Carl T. Kirkland Grantor Retained Annuity Trusts, and as a result, he may be deemed to beneficially own the shares held by the trusts. Mr. Walker disclaims beneficial ownership of these shares. | |
(6) | Includes options to purchase 12,296 shares of Common Stock. | |
(7) | In its capacity as the manager of funds affiliated with Advent International Group, Advent International Corporation exercises sole voting and investment power with respect to the 6,306,407 shares of Common Stock beneficially owned by the Advent Funds and, accordingly, Advent International Group may be deemed to beneficially own such shares. As a result, Mr. Mussafer, one of our directors and a Managing Director of Advent International Corporation, may be deemed to beneficially own these shares. Mr. Mussafer disclaims beneficial ownership of all shares held by the Advent Funds other than the 8,137 shares that are indirectly beneficially owned by Mr. Mussafer. Mr. Mussafer also owns options to purchase 10,000 shares of Common Stock. | |
(8) | Includes options to purchase 10,000 shares of Common Stock held by Mr. Orr. Mr. Orr may be deemed to beneficially own 883 shares of Common Stock held by SSM Corporation. Mr. Orr, one of our directors, is a principal of SSM Corporation. | |
(9) | Mr. Oswald may be deemed to beneficially own 37,390 shares of Common Stock held by Capital Trust Investments, Ltd. and 194,906 shares of Common Stock held by Capital Trust, S.A. Mr. Oswald, one of our directors, is a partner of CT Capital International which is an affiliate of Capital Trust Investments, Ltd. and Capital Trust, S.A. Mr. Oswald also owns options to purchase 10,000 shares of Common Stock. |
(10) | Includes options to purchase 10,000 shares of Common Stock held by Mr. Spain. |
(11) | Includes 21,774 shares of Common Stock held jointly with Mr. Wises spouse and options to purchase 2,519 shares Common Stock. |
(12) | Includes options to purchase 199,120 shares of Common Stock. |
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Shareholder Return Performance Presentation
The graph that follows shall not be deemed to be incorporated by reference into any filing made by us under the Securities Act of 1933, as amended or the Securities Exchange Act of 1934, as amended (Exchange Act), notwithstanding any general statement contained in any such filing incorporating this proxy statement by reference, except to the extent we incorporate such graph by specific reference. The following Shareholder Return Performance Graph compares the cumulative return on our Common Stock for the period from July 11, 2002 (the date our Common Stock commenced trading on the Nasdaq National Market) to January 31, 2004 (the date our 2003 fiscal year ended), with The Nasdaq Stock Market (U.S.) Index and The Nasdaq Retail Trade Index. The comparison assumes $100 was invested on July 11, 2002 in our Common Stock and in each of the Indices and assumes reinvestment of dividends.
COMPARISON OF 18 MONTH CUMULATIVE TOTAL RETURN
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VI. EXECUTIVE COMPENSATION
The following tables show all compensation earned by our President and Chief Executive Officer and each of our four other most highly compensated executive officers for each of the last three fiscal years.
Summary Compensation Table
Long Term | |||||||||||||||||||||||||
Compensation | |||||||||||||||||||||||||
Annual Compensation | Awards | ||||||||||||||||||||||||
Other Annual | Securities | All Other | |||||||||||||||||||||||
Fiscal | Salary | Bonus | Compensation | Underlying | Compensation | ||||||||||||||||||||
Name and Principal Position | Year | ($) | ($) | ($) | Options (#) | ($) | |||||||||||||||||||
Robert E. Alderson
|
2003 | 316,575 | 127,575 | | | 4,330 | (1) | ||||||||||||||||||
President and Chief
|
2002 | 298,867 | 300,000 | | | 878,669 | |||||||||||||||||||
Executive Officer
|
2001 | 282,200 | 350,000 | | 137,457 | 2,062 | |||||||||||||||||||
Carl Kirkland
|
2003 | 161,887 | 63,788 | | | 4,420 | (2) | ||||||||||||||||||
Chairman of the Board
|
2002 | 153,033 | 150,000 | | | 3,857,618 | |||||||||||||||||||
2001 | 110,325 | 175,000 | | | 2,787 | ||||||||||||||||||||
Reynolds C. Faulkner
|
2003 | 265,012 | 100,905 | | 20,000 | 6,751 | (3) | ||||||||||||||||||
Executive Vice President and
|
2002 | 253,867 | 250,000 | | | 7,371 | |||||||||||||||||||
Chief Financial Officer
|
2001 | 233,450 | 150,000 | | 54,983 | 5,118 | |||||||||||||||||||
Chris T. LaFont(4)
|
2003 | 240,618 | 32,400 | | 10,000 | 2,500 | (5) | ||||||||||||||||||
Senior Vice President and
|
2002 | 215,000 | 102,500 | | | 3,120 | |||||||||||||||||||
General Merchandise Manager
|
2001 | 188,000 | 46,750 | | 60,481 | 1,598 | |||||||||||||||||||
C. Edmond Wise, Jr.
|
2003 | 207,285 | 27,675 | | 10,000 | 2,500 | (5) | ||||||||||||||||||
Senior Vice President of Store
|
2002 | 197,200 | 95,000 | | | 3,120 | |||||||||||||||||||
Operations
|
2001 | 183,450 | 52,263 | 30,655 | (6) | 30,240 | |
(1) | Includes (i) $2,500 for employer matching contributions under the Kirklands, Inc. Retirement Plan (401(k) Plan); and (ii) $1,830 for life insurance premiums. |
(2) | Includes (i) $2,500 for employer matching contributions under the 401(k) Plan; and (ii) $1,920 for life insurance premiums. |
(3) | Includes (i) $2,500 for employer matching contributions under the 401(k) Plan; and (ii) $4,251 for life insurance premiums. |
(4) | Mr. LaFont became our Senior Vice President and General Merchandise Manager in February 2003. Mr. LaFont also served as our Vice President of Merchandising Product Development until February 2003. |
(5) | Consists of $2,500 for employer matching contributions under the 401(k) Plan. |
(6) | Consists entirely of expenses related to Mr. Wises relocation. |
Option Grants in Fiscal 2003
The following table sets forth certain information regarding options for the purchase of Common Stock that were awarded and issued to the officers named in the Summary Compensation Table during fiscal 2003.
Potential Realizable | ||||||||||||||||||||||||
Value at Assumed | ||||||||||||||||||||||||
Percent of | Annual Rates of | |||||||||||||||||||||||
Number of | Total | Stock Price | ||||||||||||||||||||||
Shares | Options | Appreciation for | ||||||||||||||||||||||
Underlying | Granted to | Exercise or | Option Term | |||||||||||||||||||||
Options | Employees in | Base Price | Expiration | |||||||||||||||||||||
Name | Granted (#) | Fiscal 2003 | ($/Sh) | Date | 5% ($) | 10% ($) | ||||||||||||||||||
Robert E. Alderson
|
| | | | | | ||||||||||||||||||
Carl Kirkland
|
| | | | | | ||||||||||||||||||
Reynolds C. Faulkner
|
20,000 | 15.6 | % | $ | 18.55 | 8/28/13 | 233,319 | 591,278 | ||||||||||||||||
Chris T. LaFont
|
10,000 | 7.8 | % | $ | 18.55 | 8/28/13 | 116,659 | 295,639 | ||||||||||||||||
C. Edmond Wise, Jr.
|
10,000 | 7.8 | % | $ | 18.55 | 8/28/13 | 116,659 | 295,639 |
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Aggregated Option Exercises in Fiscal 2003 and Year-End Option Values
Shown below is information with respect to options to purchase Common Stock exercised in fiscal 2003 by the officers named in the Summary Compensation Table and the value of the unexercised options held by them at January 31, 2004.
Shares | Number of Securities | |||||||||||||||
Acquired | Underlying Unexercised | Value of Unexercised In the Money | ||||||||||||||
on | Value | Options at January 31, 2004 | Options at January 31, 2004 | |||||||||||||
Exercise | Realized | Exercisable/Unexercisable | Exercisable/Unexercisable | |||||||||||||
Name | (#) | ($) | (#) | ($) | ||||||||||||
Robert E. Alderson
|
| | 91,614/45,843 | 1,240,454/620,714 | ||||||||||||
Carl Kirkland
|
| | / | / | ||||||||||||
Reynolds C. Faulkner
|
| | 36,646/38,337 | 496,187/248,283 | ||||||||||||
Chris T. LaFont
|
35,273 | 471,292 | 12,296/30,170 | 163,295/273,102 | ||||||||||||
C. Edmond Wise, Jr.
|
20,155 | 284,608 | /20,085 | /136,551 |
Report of the Compensation Committee on Executive Compensation
The Report of the Compensation Committee on Executive Compensation that follows shall not be deemed to be incorporated by reference into any filing made by us under the Securities Act of 1933, as amended (Securities Act), or the Exchange Act, notwithstanding any general statement contained in any such filing incorporating this proxy statement by reference except to the extent we incorporate such Report by specific reference.
The Compensation Committee of the Board of Directors has furnished the following report on executive compensation:
General
The Compensation Committee develops and implements compensation policies, plans and programs for Kirklands. The Compensation Committee of the Board of Directors consists of David M. Mussafer (Chairman), Murray M. Spain and R. Wilson Orr, III. Mr. Spain joined the Committee in January 2004. Mr. Kirkland, who had served on the Committee since 2002, resigned from the Committee in January 2004 in order for the Committee to consist solely of independent directors, in accordance with applicable Nasdaq listing standards.
The Companys compensation package for its President and Chief Executive Officer and the other executive officers consists of base salary and variable incentive compensation, consisting of two parts: a cash bonus and stock options.
Base Salary
The Board has established an annual salary plan and policy for the Companys executive officers based in part on industry and peer group data. The base salary component of executive compensation includes compensation for discharging job responsibilities and reflects the executive officers performance over time. Individual salary adjustments take into account Kirklands salary increase guidelines for the fiscal year and individual performance contributions for the fiscal year, as well as sustained performance contributions over a number of years and significant changes in job responsibilities, if any.
As part of its process in establishing the compensation levels for the Companys President and Chief Executive Officer and other executive officers, in early fiscal 2003 the Compensation Committee conducted an executive compensation study. The study compared the compensation levels of Kirklands top executives for fiscal 2002 to a sample set of eight predominantly mall-based specialty retailers of similar size (the average revenues of the peer group were approximately $345 million vs. Kirklands fiscal 2002 net sales of approximately $341 million). The results of the review confirmed that the compensation of
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Based on the results of the study, the Compensation Committee awarded modest base salary increases to the President and Chief Executive Officer and a majority of the other executive officers in 2003 consistent with prevailing wages of the Companys industry peers.
Bonus
The annual bonus component for executive officers, including Kirklands President and Chief Executive Officer, is subject to the discretion of the Compensation Committee. In exercising that discretion, the Compensation Committee has established officer-specific bonus criteria based upon the following three components: 50% of the bonus is determined based upon Kirklands financial performance, 40% is based upon individual business goals and 10% is at the discretion of the Compensation Committee. In addition, each executive officer is eligible to receive an additional bonus payment in the event that certain financial performance targets are exceeded.
The Compensation Committees policy is to set the specific target criteria for bonus awards on or before April 30 of each calendar year. Final bonus payments are determined and paid no later than April 15 of the following calendar year.
Stock Options, Restricted Stock and Stock Appreciation Rights
The Compensation Committee established guidelines for management to use for recommending grants of stock options, restricted stock and stock appreciation rights under Kirklands 2002 Equity Incentive Plan. These guidelines include the following criteria for annual grants: (1) in recognition of increased job responsibilities in connection with a promotion, (2) in recognition for outstanding individual performance significantly exceeding expected levels and (3) new grants to newly hired senior employees. However, it is the Compensation Committees belief that annual grants should not become simply an across the board issuance done on an annual basis without meeting one of the three criteria listed above.
The Compensation Committee
Carl Kirkland*
* | Resigned from the Compensation Committee in January 2004 |
** | Joined the Compensation Committee in January 2004 |
Compensation Committee Interlocks and Insider Participation
Other than Carl Kirkland, who resigned from the Compensation Committee in January 2004, the members of the Compensation Committee have not at any time served as officers or employees of Kirklands. We rent aircraft for business travel from a company owned by Mr. Kirkland. We spent approximately $97,000 for the rental of aircraft from this company in fiscal 2003. We also rent retail real estate from a landlord in which Mr. Kirkland holds a minority equity position. The lease provides for minimum rental payments of $12,000 per month. Management considers the terms of these aircraft rentals and real estate lease to be at arms length and reasonably equivalent to terms we could have obtained through negotiations with unaffiliated third parties. See Related Party Transactions.
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Employment Agreements
Carl Kirkland and Robert E. Alderson |
Under their employment agreements, which expire in June 2006, subject to automatic successive one-year extensions if not terminated, Mr. Kirklands current salary is $157,500 and Mr. Aldersons current salary is $315,000. Messrs. Kirkland and Alderson are also eligible to receive an annual bonus in the discretion of the Compensation Committee. The amount of the annual bonus is at the discretion of the Compensation Committee and is based on the achievement of specified personal performance goals and/or specified corporate performance goals, as determined by the Compensation Committee.
In addition, under the employment agreements, if Mr. Kirkland is terminated without cause and/or terminates his employment for specified reasons, he is entitled to a lump sum severance payment equal to the discounted present value of 24 months salary or, at the discretion of the Board of Directors, the payment of monthly severance payments equal to 1/12th his annual salary for 24 months, as well as continued health benefits and use of his office space until the earlier of attainment of age 72 or death. If Mr. Alderson is terminated without cause and/or terminates his employment for specified reasons, he is entitled to a lump sum severance payment equal to the discounted present value of 24 months salary or, at the discretion of the Board of Directors, the payment of monthly severance payments equal to 1/12th his annual salary for 24 months, as well as continued health benefits for 24 months.
Each of the employment agreements described above also contains non-competition provisions prohibiting the executive from competing against us during the term of the employment agreement and for three years thereafter without our prior written consent. Messrs. Kirkland and Alderson are also entitled to certain additional benefits (beyond those generally available to our employees) including an automobile allowance and additional life insurance.
Reynolds C. Faulkner |
Reynolds C. Faulkner currently serves as our Executive Vice President and Chief Financial Officer. Mr. Faulkner currently receives an annual salary of $262,500. Under his employment agreement which expires in June 2006, subject to automatic successive one-year extensions, if not terminated, if Mr. Faulkners employment is terminated without cause or by Mr. Faulkner under specified circumstances, Mr. Faulkner is entitled to receive a lump sum severance payment equal to the discounted present value of 18 months salary, or, at the discretion of the Board of Directors, the payment of monthly severance payments equal to 1/12th of his annual salary for 18 months, as well as continued health benefits for 18 months.
Mr. Faulkners employment agreement provides that Mr. Faulkner is eligible to receive an annual bonus in the discretion of the Compensation Committee. The amount of the annual bonus is at the discretion of the Compensation Committee and is based on the achievement of specified personal performance goals and/or specified corporate performance goals, as determined by the Compensation Committee. In addition, Mr. Faulkner will receive a bonus of up to $60,000 in June 2004 and a bonus of up to $60,000 in June 2005, contingent upon his continued employment with us. The Compensation Committee will determine the bonus amount.
Mr. Faulkners employment agreement also contains a non-competition provision prohibiting him from competing against us during the term of the employment agreement and for three years thereafter without our prior written consent. Mr. Faulkner is also entitled to certain additional benefits (beyond those generally available to our employees) including an automobile allowance and additional life insurance.
Chris T. LaFont |
Chris T. LaFont currently serves as our Senior Vice President of Merchandising and General Merchandise Manager. Under his employment agreement, Mr. LaFonts current annual base salary is $244,800 and he is eligible to receive an annual bonus in the discretion of the Compensation Committee.
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Mr. LaFont is subject to a non-competition provision prohibiting him from competing against us during the three-year period after termination. Pursuant to this non-competition provision, if at any time Mr. LaFonts employment is terminated by Kirklands without cause or Mr. LaFont resigns, Mr. LaFont will continue to receive his base salary and health insurance benefits for a period of three years after termination. However, if Mr. LaFont becomes employed by another company consistent with the terms of the non-competition provision, then all post-employment salary continuation payments and health insurance benefits will terminate. In addition, if Mr. LaFont resigns, we have the option to waive the non-competition restrictions, in which case Mr. LaFont would not be entitled to receive any further salary and health insurance benefits.
C. Edmond Wise, Jr. |
In December 2000, we entered into an employment agreement with C. Edmond Wise, Jr. Under the terms of that agreement, Mr. Wise serves as our Senior Vice President of Store Operations. Mr. Wise currently receives an annual salary of $209,100, and will be eligible to receive an annual bonus in the discretion of the Compensation Committee. The term of Mr. Wises agreement extends until termination by either party at any time with or without cause.
VII. RELATED PARTY TRANSACTIONS
Indebtedness of Management
In May 2002, we loaned $217,000 to Reynolds C. Faulkner, our Executive Vice President and Chief Financial Officer. The note bears interest at the rate of 4.75% per year which is payable over the term of the note. The note matures in May 2005 and is due and payable in full at that time. The loan is collateralized by marketable securities having a value of no less than the original principal amount of the loan together with 125,526 shares of Common Stock owned by Mr. Faulkner. The security agreement between Mr. Faulkner and us requires Mr. Faulkner to supply additional collateral at any time the value of existing collateral falls below 125% of the then principal amount of the loan. In addition, in accordance with the requirements of the note, in April 2003 we advanced an additional $381,401 of principal to Mr. Faulkner subject to the same interest rate and principal repayment as the original principal amount. Our Board of Directors and our Audit Committee approved the loan.
Charter of Airplanes
We rent aircraft for business travel from a company owned by Carl Kirkland. We spent approximately $97,000 for the rental of aircraft from this company in fiscal 2003. Management considers the terms of these aircraft rentals to be at arms length and reasonably equivalent to terms we could have obtained through negotiations with an unaffiliated third party.
Real Estate Lease
In March 2004, Kirklands Stores, Inc. entered into a lease for 11,700 square feet of retail real estate located in the Columns development in Jackson, Tennessee. The property is owned by Westside Venture, a joint venture in which Carl Kirkland, our Chairman, and Robert Alderson, our Chief Executive Officer and a member of our Board of Directors, hold minority equity positions. The term of the lease commences upon the opening of our store at that location and continues for an initial period of 5 years, with two 5-year renewal options. The lease provides for minimum rental payments of $12,000 per month. The lease also provides for the payment of customary additional charges, including taxes and insurance. This lease has been reviewed and approved by our Board and Audit Committee. Management considers the terms of this lease to be at arms length and reasonably equivalent to terms we could have obtained through negotiations with an unaffiliated third party.
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VIII. OTHER MATTERS
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934 requires our executive officers and directors and persons who own more than ten percent of a registered class of our equity securities (collectively, Reporting Persons), to file initial reports of ownership and reports of change of ownership with the SEC. Reporting Persons are additionally required by SEC regulations to furnish us with copies of all Section 16(a) forms they file. Based solely upon a review of copies of reports furnished to us during fiscal 2003, all Reporting Persons were in compliance except that one report on Form 5 reporting a gift was untimely filed by Carl Kirkland and one report on Form 5 reporting a purchase was untimely filed by C. Edmond Wise, Jr.
AUDIT COMMITTEE REPORT
The Audit Committee Report that follows shall not be deemed to be incorporated by reference into any filing made by us under the Securities Act or the Exchange Act, notwithstanding any general statement contained in any such filing incorporating this proxy statement by reference, except to the extent we incorporate such Report by specific reference.
The Audit Committee of the Board of Directors has:
| Reviewed and discussed the audited financial statements with management; | |
| Discussed with PricewaterhouseCoopers LLP, our independent public accountants, the matters required to be discussed by the Statement on Auditing Standards No. 61; and | |
| Received the written disclosures and the letter from PricewaterhouseCoopers LLP as required by Independence Standards Board Standard No. 1, and has discussed its independence with PricewaterhouseCoopers LLP. |
In reliance upon the review and discussions referred to above, the Audit Committee recommended to the Board of Directors that the audited financial statements be included in our Annual Report on Form 10-K for the year ended January 31, 2004.
The Audit Committee
R. Wilson Orr, III, Chairman
Auditors
The Audit Committee has selected PricewaterhouseCoopers LLP (PWC) to be our independent public accountants for our fiscal year ending January 29, 2005. A representative of PWC is expected to be present at the Annual Meeting. The representative will have the opportunity to make a statement and will be available to respond to appropriate questions.
17
Audit Fees
The aggregate fees billed for services rendered by our independent public accountants, PWC, during fiscal 2003 and fiscal 2002, were as follows:
Fiscal 2003 | Fiscal 2002 | ||||||||
(In thousands) | (In thousands) | ||||||||
Audit Fees(1):
|
$ | 193,032 | $ | 291,975 | |||||
Audit-Related Fees(2):
|
$ | 67,825 | $ | 13,800 | |||||
Tax Fees(3):
|
$ | 114,537 | $ | 70,850 | |||||
All Other Fees(4):
|
| | |||||||
TOTAL
|
$ | 375,394 | $ | 376,625 | |||||
(1) | Audit Fees consist of fees billed for professional services rendered for the audit of the Companys financial statements and for reviews of the interim financial statements included in the Companys quarterly reports on Form 10-Q. Audit Fees also include fees billed for professional services rendered for consultation on SEC registration statements and filings and the issuance of consents. |
(2) | Audit-Related Fees consist of fees billed for professional services rendered for audit-related services including consultation on financial accounting and reporting related matters and the audit of a company sponsored retirement plan. |
(3) | Tax Fees consists of fees billed for professional services relating to tax compliance and other tax advice. |
(4) | All Other Fees consist of fees billed for all other services. |
Pre-Approval Policy
The Audit Committees pre-approval guidelines with respect to pre-approval of audit and non-audit services are summarized below.
General |
Under the terms of its pre-approval policy, the Audit Committee is required to pre-approve audit and non-audit services to be performed by the Companys independent public accountants in order to assure that the provision of such services does not impair the independent public accountants independence. Unless a type of service to be provided by the independent public accountants has received general pre-approval, it will require specific pre-approval by the Audit Committee. Any proposed services exceeding pre-approved cost levels requires specific pre-approval by the Audit Committee.
The Audit Committee has delegated pre-approval authority to the Audit Committee Chairperson and may in the future delegate pre-approval authority to one or more of its members. The member or members to whom such authority is delegated must report any pre-approval decisions to the Audit Committee at its next scheduled meeting.
Audit Services |
The annual audit services engagement terms and fees are subject to the specific pre-approval of the Audit Committee. The Audit Committee approves, if necessary, any changes in terms, conditions and fees resulting from changes in audit scope, Company structure or other matters. In addition to the annual audit services engagement specifically approved by the Audit Committee, the Audit Committee may grant general pre-approval for other audit services, which are those services that only the independent public accountants reasonably can provide.
18
Audit-Related Services |
Audit-related services are assurance and related services that are reasonably related to the performance of the audit or review of the Companys financial statements or that are traditionally performed by the independent public accountants. The Audit Committee believes that the provision of audit-related services does not impair the independence of the auditor.
Tax Services |
The Audit Committee believes that the independent public accountants can provide tax services to the Company, such as tax compliance, tax planning and tax advice without impairing the independence of such independent public accountants. However, the Audit Committee will not permit the retention of the independent public accountants in connection with a transaction initially recommended by the independent auditor, the purpose of which may be tax avoidance and the tax treatment of which may not be supported in the Internal Revenue Code and related regulations.
All Other Services |
Any services to be performed by the independent public accountants not classified in any of the aforementioned categories must be specifically pre-approved by the Audit Committee.
Pre-Approval Fee Levels |
Pre-approval fee levels for all services to be provided by the independent public accountants are established annually by the Audit Committee. Any proposed services exceeding these levels require specific pre-approval by the Audit Committee.
Shareholder Proposals for the 2005 Annual Meeting
Shareholders may nominate director candidates and make proposals to be considered at the 2005 Annual Meeting. In accordance with our bylaws, any shareholder nominations of one or more candidates for election as directors at the 2005 Annual Meeting or any other proposal for consideration at the 2005 Annual Meeting must be received by us at the address set forth below, together with certain information specified in our bylaws, between March 4, 2005 and April 4, 2005.
In addition to being able to present proposals for consideration at the 2004 Annual Meeting, shareholders may also be able to have their proposals included in our proxy statement and form of proxy for the 2005 Annual Meeting. In order to have a shareholder proposal included in the proxy statement and form of proxy, the proposal must be delivered to us at the address set forth below not later than January 5, 2005, and the shareholder must otherwise comply with applicable SEC requirements and our bylaws. If the shareholder complies with these requirements for inclusion of a proposal in our proxy statement and form of proxy, the shareholder need not comply with the notice requirements described in the preceding paragraph.
The form of proxy issued with our 2005 proxy statement will confer discretionary authority to vote for or against any proposal made by a shareholder at our 2005 Annual Meeting and which is not included in our proxy statement. However, such discretionary authority may not be exercised if the shareholder proponent has given to our Secretary notice of such proposal between March 4, 2005 and April 4, 2005 and certain other conditions provided for in the SECs rules have been satisfied.
A copy of the full text of the bylaw provisions discussed above may be obtained by writing to the Secretary of Kirklands, and all notices and nominations referred to above must be sent to the Secretary of Kirklands, at the following address: Kirklands, Inc., 805 N. Parkway, Jackson, TN 38305, Attention: Lowell E. Pugh, II, Vice President, General Counsel and Secretary.
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Expenses Relating to this Proxy Solicitation
We will pay all expenses relating to this proxy solicitation. In addition to this solicitation by mail, our officers, directors, and employees may solicit proxies by telephone or personal call without extra compensation for that activity. We also expect to reimburse banks, brokers and other persons for reasonable out-of-pocket expenses in forwarding proxy material to beneficial owners of our stock and obtaining the proxies of those owners. We have retained Corporate Communications, Inc. to assist in the solicitation of proxies.
LOWELL E. PUGH, II | |
Vice President, | |
General Counsel and Secretary |
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Appendix A
KIRKLANDS, INC.
BOARD OF DIRECTORS
COMPENSATION COMMITTEE CHARTER
I. ORGANIZATION
A. Membership |
The Compensation Committee (the Committee) of the Board of Directors (Board) of Kirklands, Inc. (the Company) shall consist of three (3) independent directors, as such term is defined in the rules and regulations adopted by the Securities and Exchange Commission (SEC) and the Nasdaq Stock Market (Nasdaq).
Membership on the Committee shall be determined annually by the Board upon the recommendation of the Committee. Unless a Chairman of the Committee is elected by the full Board, the members of the Committee may designate a Chairman of the Committee by majority vote of the full Committee membership. A Secretary of the Committee shall be selected by the Chairman of the Committee. Should any member of the Committee cease to be independent, such member shall immediately resign his or her membership on the Committee. The Board of Directors may remove a member of the Committee. In case of a vacancy on the Committee, the Board may appoint an independent director to fill the vacancy for the remainder of the term.
B. Meetings |
The Committee shall meet at least once each year. Additional meetings may be scheduled as needed and may be called by the Chairman of the Committee. A majority of the members of the Compensation Committee shall constitute a quorum for the transaction of business. Minutes are recorded by the Secretary to the Compensation Committee. Approval by a majority of the members present at a meeting at which a quorum is present shall constitute approval by the Compensation Committee. The Compensation Committee may also act by unanimous written consent without a meeting.
II. COMPENSATION PHILOSOPHY
The Compensation Committees compensation policies with respect to the Companys executive officers are based on the principles that compensation should, to a significant extent, be reflective of the financial performance of the Company. The Compensation Committee seeks to have executive compensation set at levels that are sufficiently competitive so that the Company may attract, retain and motivate high quality executives to contribute to the Companys success. In assessing overall compensation for executive officers, the Compensation Committee considers the Companys performance and industry position and reviews compensation levels at comparable publicly held companies.
III. RESPONSIBILITIES
The Compensation Committee shall:
1. Review and approve compensation policies and practices for the Companys executives. | |
2. Coordinate the Boards role in establishing performance criteria for executive officers and evaluate their performance annually. | |
3. Review and recommend to the Board the annual salary, bonus, stock options and other benefits, direct and indirect, of the Companys executive officers, including the Chief Executive Officer. |
A-1
4. Review and recommend to the Board new executive compensation programs; review annually the operation of the Companys executive compensation programs to determine whether they are properly coordinated and achieving their intended purpose(s); establish and periodically review policies for the administration of executive compensation programs; and take steps to ensure that the Companys executive compensation programs comport with the Compensation Committees compensation philosophy stated above. | |
5. Establish and periodically review policies in the area of senior management perquisites. | |
6. Review and recommend to the Board the terms of any employment agreement executed by the Company with an executive officer of the Company. | |
7. Review and recommend to the Board the appropriate structure and amount of compensation for the Directors. | |
8. Review and approve material changes in the Companys employee benefit plans. | |
9. Administer the Companys employee benefit plans, including equity grants. |
10. Produce an annual Report of the Compensation Committee on Executive Compensation for the Companys annual proxy statement in compliance with applicable rules and regulations. |
IV. REPORTING RESPONSIBILITY
Any action taken by the Committee shall be reported to the Board at the next Board meeting following such action.
In addition, compensation matters may be discussed in executive session with the full Board during the course of the year.
A-2
Appendix B
KIRKLANDS, INC.
BOARD OF DIRECTORS
GOVERNANCE AND NOMINATING COMMITTEE CHARTER
I. ORGANIZATION
A. Membership |
The Governance and Nominating Committee (the Committee) of the Board of Directors (the Board) of Kirklands, Inc. (the Company) shall consist of three independent directors, as such term is defined in the rules and regulations adopted by the Securities and Exchange Commission (SEC) and the Nasdaq Stock Market (Nasdaq).
Membership on the Committee shall be determined annually by the Board upon the recommendation of the Committee. Unless a Chairman of the Committee is elected by the full Board, the members of the Committee may designate a Chairman of the Committee by majority vote of the full Committee membership. A Secretary of the Committee shall be selected by the Chairman of the Committee. Should any member of the Committee cease to be independent, such member shall immediately resign his or her membership on the Committee. The Board of Directors may remove a member of the Committee. In case of a vacancy on the Committee, the Board may appoint an independent director to fill the vacancy for the remainder of the term.
B. Meetings |
The Committee shall meet at least once each year. Additional meetings may be scheduled as needed and may be called by the Chairman of the Committee. A majority of the members of the Committee shall constitute a quorum for the transaction of business. Minutes shall be recorded by the Secretary to the Committee. Approval by a majority of the members present at a meeting at which a quorum is present shall constitute approval by the Committee. The Committee may also act by unanimous written consent without a meeting.
II. BASIC FUNCTION AND PURPOSE
The role of the Governance and Nominating Committee is to:
| select, or recommend for the Boards selection, nominees for director, | |
| identify qualified individuals to become Board members, | |
| assist the Board in determining the composition of the Board and its committees, and | |
| assist the Board in developing the Companys corporate governance guidelines. |
III. RESPONSIBILITIES
The Committee, in consultation with the Chairman of the Board and the Chief Executive Officer, shall:
1. Review and make recommendations on the range of skills and expertise which should be represented on the Board, and the eligibility criteria for individual Board and committee membership. | |
2. Review and recommend to the Board the appropriate structure of the Board. | |
3. Identify and recommend potential candidates for election or re-election to the Board. |
B-1
4. Implement a policy and procedures with regard to the consideration of any director candidates recommended by security holders. | |
5. Have sole authority to retain and terminate any search firm to be used to identify director candidates, including sole authority to approve the search firm, fees and other retention terms. | |
6. Review and recommend to the Board the appropriate structure of Board committees, committee assignments and the position of chairman of each committee. | |
7. Have authority to delegate any of its responsibilities to subcommittees or individuals as the Committee deems appropriate. | |
8. Have authority to obtain advice and assistance from internal and external legal, accounting or other advisers. | |
9. Review and reassess the adequacy of this Charter annually and recommend any proposed changes to the Board for approval. |
10. Annually evaluate its own performance. |
The Committees oversight of director nominations shall not apply in cases where the right to nominate a director legally belongs to a third party.
IV. REPORTING RESPONSIBILITY
Any action taken by the Committee shall be reported to the Board at the next Board meeting following such action.
In addition, nomination matters may be discussed in executive session with the full Board during the course of the year.
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Proxy Solicited On Behalf Of The Board Of Directors
The undersigned, revoking all previous proxies, hereby appoints Robert E. Alderson and Carl Kirkland and each of them acting individually, as the attorney and proxy of the undersigned, with full power of substitution, to vote, as indicated below and in their discretion upon such other matters as may properly come before the meeting, all shares which the undersigned would be entitled to vote at the Annual Meeting of the Shareholders of Kirklands, Inc. to be held on June 2, 2004, and at any adjournment or postponement thereof.
1. | Election of Directors: |
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FOR the nominees below | o | WITHHOLD AUTHORITY to vote for the nominees listed below |
Nominees: For a three-year term expiring at the 2007 Annual Meeting: Reynolds C. Faulkner and Murray Spain
(Instruction: To withhold authority to vote for any nominee(s), write the name(s) of such nominee(s) on the line below.)
Please date and sign our Proxy on the reverse side and return it promptly.
THE UNDERSIGNED HEREBY ACKNOWLEDGES RECEIPT OF THE NOTICE OF ANNUAL MEETING AND PROXY STATEMENT.
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Signature of Shareholder | |
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Signature of Shareholder | |
Date: |
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NOTE: PLEASE SIGN THIS PROXY EXACTLY AS NAME(S) APPEAR ON YOUR STOCK CERTIFICATE. WHEN SIGNING AS ATTORNEY-IN-FACT, EXECUTOR, ADMINISTRATOR, TRUSTEE OR GUARDIAN, PLEASE ADD YOUR TITLE AS SUCH, AND IF SIGNER IS A CORPORATION, PLEASE SIGN WITH FULL CORPORATE NAME BY A DULY AUTHORIZED OFFICER OR OFFICERS AND AFFIX THE CORPORATE SEAL. WHERE STOCK IS ISSUED IN THE NAME OF TWO (2) OR MORE PERSONS, ALL SUCH PERSONS SHOULD SIGN. |