def14a-99899_necb.htm
SCHEDULE
14A INFORMATION
Proxy
Statement Pursuant to Section 14(a) of the Securities
Exchange
Act of 1934 (Amendment No. ___)
Filed by
the Registrant ý
Filed by a Party other than the
Registrant o
Check the
appropriate box:
o Preliminary
Proxy Statement
o Confidential,
for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
ý Definitive
Proxy Statement
o Definitive
Additional Materials
o Soliciting
Material pursuant to §240.14a-12
NORTHEAST
COMMUNITY BANCORP, INC.
|
(Name
of Registrant as Specified in Its Charter)
|
|
(Name
of Person(s) Filing Proxy Statement, if other than the
Registrant)
|
Payment
of Filing Fee (Check the appropriate box):
|
ý
|
No
fee required.
|
o
|
Fee
computed on table below per Exchange Act Rules 14a-6(i)(1) and
0-11.
|
|
|
|
|
1.
|
Title
of each class of securities to which transaction
applies:
|
|
|
N/A
|
|
|
|
|
2.
|
Aggregate
number of securities to which transaction applies:
|
|
|
N/A
|
|
|
|
|
3.
|
Per
unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11 (set forth the amount on which the filing fee is
calculated and state how it was determined):
|
|
|
N/A
|
|
|
|
|
4.
|
Proposed
maximum aggregate value of transaction:
|
|
|
N/A
|
|
|
|
|
5.
|
Total
fee paid:
|
|
|
N/A
|
o
|
Fee
paid previously with preliminary materials:
|
|
o
|
Check
box if any part of the fee is offset as provided by Exchange Act Rule
0-11(a)(2) and identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration
statement number, or the Form or Schedule and the date of its
filing.
|
|
|
|
|
1.
|
Amount
Previously Paid:
|
|
|
N/A
|
|
|
|
|
2.
|
Form,
Schedule or Registration Statement No.:
|
|
|
N/A
|
|
|
|
|
3.
|
Filing
Party:
|
|
|
N/A
|
|
|
|
|
4.
|
Date
Filed:
|
|
|
N/A
|
April 10,
2009
Dear
Stockholder:
You are cordially invited to attend the
annual meeting of stockholders of NorthEast Community Bancorp,
Inc. The meeting will be held at the Renaissance Westchester Hotel,
80 West Red Oak Lane, White Plains, New York on Wednesday, May 20, 2009 at 1:00
p.m., local time.
The notice of annual meeting and proxy
statement appearing on the following pages describe the formal business to be
transacted at the meeting. Officers and directors of the Company, as
well as a representative of Beard Miller Company LLP, the Company’s independent
registered public accounting firm, will be present to respond to appropriate
questions of stockholders.
It is important that your shares are
represented at this meeting, whether or not you attend the meeting in person and
regardless of the number of shares you own. To make sure your shares
are represented, we urge you to complete and mail the enclosed proxy
card. If you attend the meeting, you may vote in person even if you
have previously mailed a proxy card.
We look forward to seeing you at the
meeting.
|
Sincerely,
|
|
|
|
/s/
Kenneth A. Martinek
|
|
|
|
Kenneth
A. Martinek
|
|
Chairman, President
and
|
|
Chief
Executive Officer
|
325
Hamilton Avenue
White
Plains, New York 10601
(914)
684-2500
____________________
NOTICE
OF 2009 ANNUAL MEETING OF STOCKHOLDERS
____________________
TIME
AND DATE
|
1:00
p.m. on Wednesday May 20, 2009
|
|
|
|
PLACE
|
Renaissance
Westchester Hotel
|
|
80
West Red Oak Lane
|
|
White
Plains, New York
|
|
|
|
ITEMS
OF BUSINESS
|
(1)
|
The
election of three directors to serve for a term of three
years;
|
|
|
|
|
(2)
|
The
ratification of the appointment of Beard Miller Company LLP as our
independent registered public accounting firm for fiscal year 2009;
and
|
|
|
|
|
(3)
|
Such
other business as may properly come before the meeting and any adjournment
or postponement thereof.
|
|
|
|
RECORD
DATE
|
In
order to vote, you must have been a stockholder at the close of business
on March 31, 2009.
|
|
|
|
PROXY
VOTING
|
It
is important that your shares be represented and voted at the
meeting. You can vote your shares by completing and returning
the proxy card or voting instruction card sent to you. Voting
instructions are printed on your proxy card or voting instruction
card. You can revoke a proxy at any time prior to its exercise
at the meeting by following the instructions in the proxy
statement.
|
|
|
|
|
|
|
|
/s/
Anne Stevenson-DeBlasi
|
|
|
|
|
Anne
Stevenson-DeBlasi
|
|
Corporate
Secretary
|
|
April
10, 2009
|
IMPORTANT:
Whether or not you plan to attend the annual meeting, please vote by marking,
signing, dating and promptly returning the enclosed proxy card in the enclosed
envelope.
NORTHEAST
COMMUNITY BANCORP, INC.
PROXY
STATEMENT
GENERAL
INFORMATION
We are
providing this proxy statement to you in connection with the solicitation of
proxies by the Board of Directors of Northeast Community Bancorp, Inc. for the
2009 annual meeting of stockholders and for any adjournment or postponement of
the meeting. Northeast Community Bancorp is the holding company for
Northeast Community Bank.
We are
holding the 2009 annual meeting at the Renaissance Westchester Hotel, 80 West
Red Oak Lane, White Plains, New York on Wednesday, May 20, 2009 at 1:00 p.m.,
local time.
We intend
to mail this proxy statement and the enclosed proxy card to stockholders of
record beginning on or about April 10, 2009.
INFORMATION
ABOUT VOTING
Who
Can Vote at the Meeting
You are entitled to vote the shares of
Northeast Community Bancorp common stock that you owned as of the close of
business on March 31, 2009. As of the close of business on March 31,
2009, a total of 13,225,000 shares of Northeast Community Bancorp common stock
were outstanding, including 7,273,750 shares of common stock held by Northeast
Community Bancorp, MHC. Each share of common stock has one
vote.
The
Company’s Charter provides that, until July 5, 2011, record holders of the
Company’s common stock, other than Northeast Community Bancorp, MHC, who
beneficially own, either directly or indirectly, in excess of 10% of the
Company’s outstanding shares are not entitled to any vote in respect of the
shares held in excess of the 10% limit.
Ownership
of Shares; Attending the Meeting
You may own shares of Northeast
Community Bancorp in one or more of the following ways:
• Directly
in your name as the stockholder of record; or
• Indirectly
through a broker, bank or other holder of record in “street name.”
If your shares are registered directly
in your name at our transfer agent, Registrar and Transfer Company, you are the
holder of record of these shares and we are sending these proxy materials
directly to you. As the holder of record, you have the right to give
your proxy directly to us or to vote in person at the annual
meeting.
If you hold your shares in street name,
your broker, bank or other holder of record is sending these proxy materials to
you. As the beneficial owner, you have the right to direct your
broker, bank or other holder of record how to vote by filling out a voting
instruction form that accompanies your proxy materials. Your broker,
bank or other holder of record may allow you to provide voting instructions by
telephone or by the Internet. Please see the voting instruction form
provided by your broker, bank or other holder of record that accompanies this
proxy statement. If you hold your shares in street name, you will
need proof of ownership to be admitted to the meeting. A recent
brokerage statement or letter from a bank or broker are examples of proof of
ownership. If you want to vote your shares of Northeast Community
Bancorp common stock held in street name in person at the annual meeting, you
must obtain a written proxy in your name from the broker, bank or other holder
of record of your shares.
Quorum
and Vote Required
Quorum. We
will have a quorum and will be able to conduct the business of the annual
meeting if the holders of a majority of the outstanding shares of common stock
entitled to vote are present at the meeting, either in person or by
proxy.
Votes Required
for Proposals. At this year’s annual meeting, stockholders
will elect three directors to each serve a term of three years. In
voting on the election of directors, you may vote in favor of all the nominees
for director, withhold votes as to all nominees, or withhold votes as to
specific nominees. There is no cumulative voting for the election of
directors. Directors must be elected by a plurality of the votes cast
at the annual meeting. This means that the nominees receiving the
greatest number of votes will be elected.
In voting on the ratification of the
appointment of Beard Miller Company LLP as the Company’s independent registered
public accounting firm, you may vote in favor of the proposal, vote against the
proposal or abstain from voting. To ratify the appointment of Beard
Miller Company LLP as our independent registered public accounting firm for
2009, the affirmative vote of a majority of the shares represented at the annual
meeting and entitled to vote is required.
Routine and
Non-Routine Proposals. The rules of the New York Stock
Exchange determine whether proposals presented at stockholder meetings are
routine or non-routine. If a proposal is routine, a broker, bank or
other entity holding shares for an owner in street name may vote on the proposal
without receiving voting instructions from the owner. If a proposal
is non-routine, the broker, bank or other entity may vote on the proposal only
if the owner has provided voting instructions. A broker non-vote
occurs when a broker, bank or other entity holding shares for an owner in street
name is unable to vote on a particular proposal and has not received voting
instructions from the owner. The election of directors and the
ratification of Beard Miller Company LLP as our independent accounting firm for
2009 are currently considered routine matters.
How We Count
Votes. If you return valid proxy instructions or attend the
meeting in person, we will count your shares for purposes of determining whether
there is a quorum, even if you abstain from voting. Broker non-votes,
if any, also will be counted for purposes of determining the existence of a
quorum.
In the election of directors, votes
that are withheld will have no effect on the outcome of the
election. In counting votes on the proposal to ratify the selection
of the independent registered public accounting firm, abstentions will have the
same effect as a vote against the proposal.
Because Northeast Community Bancorp,
MHC owns in excess of 50% of the outstanding shares of Northeast Community
Bancorp, Inc. common stock, the votes it casts will ensure the presence of a
quorum and control the outcome of the vote on both proposals.
Voting
by Proxy
The Company’s Board of Directors is
sending you this proxy statement to request that you allow your shares of
Company common stock to be represented at the annual meeting by the persons
named on the enclosed proxy card. All shares of Company common stock
represented at the meeting by properly executed and dated proxy cards will be
voted according to the instructions indicated on the proxy card. If
you sign, date and return a proxy card without giving voting instructions, your
shares will be voted as recommended by the Company’s Board of
Directors. The Board
of Directors recommends that you vote “FOR” each of the nominees for director
and “FOR” ratification of the appointment of Beard Miller Company LLP as the
Company’s independent registered public accounting firm.
If any matters not described in this
proxy statement are properly presented at the annual meeting, the
persons named in the proxy card will use their judgment to determine how to vote
your shares. This includes a motion to adjourn or postpone the annual
meeting in order to solicit additional proxies. If the annual meeting
is postponed or adjourned, your Company common stock may be voted by the persons
named in the proxy card on the new annual meeting date, provided you have not
revoked your proxy. We do not know of any other matters to be
presented at the annual meeting.
You may revoke your proxy at any time
before the vote is taken at the meeting. To revoke your proxy, you
must either advise the Corporate Secretary of the Company in writing before your
common stock has been voted at the annual meeting, deliver a later dated proxy
or attend the meeting and vote your shares in person. Attendance at
the annual meeting will not itself constitute revocation of your
proxy.
Participants
in the Bank’s ESOP or 401(k) Plan
If you participate in the Northeast
Community Bank Employee Stock Ownership Plan (the “ESOP”) or if you hold Company
common stock through the Northeast Community Bank 401(k) Plan (the “401(k)
Plan”), you will receive a voting instruction form for each plan in which you
participate that reflects all shares that you may direct the trustee to vote on
your behalf under such plan. Under the terms of the ESOP, the ESOP
trustee votes all shares held by the ESOP, but each ESOP participant may direct
the trustee how to vote the shares of common stock allocated to his or her
account. The ESOP trustee, subject to the exercise of its fiduciary
duties, will vote all unallocated shares of Company common stock held by the
ESOP and all allocated shares for which no voting instructions are received in
the same proportion as shares for which the trustee has received timely voting
instructions. Under the terms of the 401(k) Plan, a participant is
entitled to direct the trustee how to vote the shares in the Northeast Community
Bancorp, Inc. Stock Fund credited to his or her account. The trustee,
subject to its fiduciary duties, will vote all shares for which no instructions
are given or for which instructions were not timely received in the same
proportion as shares for which the trustee received voting instructions. The deadline for
returning your voting instructions to each plan’s trustee is May 13,
2009.
CORPORATE
GOVERNANCE AND BOARD MATTERS
Director
Independence
The Company’s Board of Directors
currently consists of nine members, all of whom are independent under the
listing requirements of The NASDAQ Stock Market, except for Kenneth A. Martinek,
President and Chief Executive Officer of the Company and the Bank, Salvatore
Randazzo, Executive Vice President and Chief Financial Officer of the Company
and the Bank and Charles A. Martinek, Vice President and Internal Loan Review
Officer of the Bank and brother of Kenneth A. Martinek. In
determining the independence of its directors, the Board considered
transactions, relationships and arrangements between the Company and its
directors that are not required to be disclosed in this proxy statement under
the heading “Transactions with
Related Persons,” including: (i) consultant services provided to the Bank
by director Kenneth H. Thomas; and (ii) legal services provided to the Bank by a
law firm in which director Diane B. Cavanaugh’s husband is a
partner.
Committees
of the Board of Directors
The following table identifies the
members of our Audit, Compensation, and Nominating/Corporate Governance
Committees as of December 31, 2008. All members of each committee are
independent in accordance with the listing requirements of The NASDAQ Stock
Market. Each of the committees operates under a written charter that
is approved by the Board of Directors. Each committee reviews and
reassesses the adequacy of its charter at least annually. The
charters of all three committees are available in the Investor Relations section
of the Company’s website, www.necommunitybank.com.
Director
|
|
Audit
Committee
|
|
Compensation
Committee
|
|
Nominating/
Corporate
Governance
Committee
|
Diane
B. Cavanaugh
|
|
|
|
X*
|
|
X
|
Arthur
M. Levine
|
|
X*
|
|
X
|
|
|
John
F. McKenzie
|
|
X
|
|
|
|
|
Harry
(Jeff) A.S. Read
|
|
X
|
|
|
|
|
Linda
M. Swan
|
|
|
|
X
|
|
X*
|
Kenneth
H. Thomas
|
|
|
|
|
|
X
|
Number
of Meetings in 2008
|
|
4
|
|
1
|
|
2
|
* Denotes Chairperson
Audit
Committee
The Audit Committee assists the Board
of Directors in its oversight of the Company’s accounting and reporting
practices, the quality and integrity of the Company’s financial reports and the
Company’s compliance with applicable laws and regulations. The Audit
Committee is also responsible for engaging the Company’s independent registered
public accounting firm and monitoring its conduct and
independence. The Board of Directors has determined that Arthur M.
Levine is an audit committee financial expert under the rules of the Securities
and Exchange Commission. The report of the Audit Committee required
by the rules of the Securities and Exchange Commission is included in this proxy
statement. See “Report of the Audit
Committee.”
Compensation
Committee
The Compensation Committee approves the
compensation objectives for the Company and the Bank and establishes the
compensation for the Chief Executive Officer and other
executives. Our Chief Executive Officer makes recommendations to the
Compensation Committee from time to time regarding the appropriate mix and level
of compensation for other executives. Those recommendations consider
the objectives of our compensation philosophy and the range of compensation
programs authorized by the Compensation Committee. The Compensation
Committee reviews all compensation components for the Company’s Chief Executive
Officer and other highly compensated executive officers’ compensation including
base salary, annual incentive, long-term incentives and other
perquisites. In addition to reviewing competitive market values, the
Compensation Committee also examines the total compensation mix,
pay-for-performance relationship, and how all elements, in the aggregate,
comprise the executive’s total compensation package. Decisions by the
Compensation Committee with respect to the compensation of executive officers
are approved by the full Board of Directors. The Compensation
Committee also assists the Board of Directors in evaluating potential candidates
for executive positions.
Nominating/Corporate
Governance Committee
The Company’s Nominating/Corporate
Governance Committee assists the Board of Directors in identifying qualified
individuals to serve as Board members, in determining the composition of the
Board of Directors and its committees, in monitoring a process to assess Board
effectiveness and in developing and implementing the Company’s corporate
governance guidelines. The Nominating/Corporate Governance Committee
also considers and recommends the nominees for director to stand for election at
the Company’s annual meeting of stockholders. The procedures of the
Nominating/Corporate Governance Committee required to be disclosed by the rules
of the Securities and Exchange Commission are set forth below.
Minimum
Qualifications. The Nominating/Corporate Governance Committee
has adopted a set of criteria that it considers when it selects individuals to
be nominated for election to the Board of Directors. A candidate must
meet the eligibility requirements set forth in the Company’s bylaws, which
include a requirement that the candidate not have been subject to certain
criminal or regulatory actions. A candidate also must meet any
qualification requirements set forth in any Board or committee governing
documents.
Candidates deemed eligible for
election to the Board of Directors are evaluated by the Nominating/Corporate
Governance Committee using the following criteria for selecting
nominees:
|
•
|
financial,
regulatory and business experience;
|
|
|
familiarity
with and participation in the local
community;
|
|
|
integrity,
honesty and reputation in connection with upholding a position of trust
with respect to customers;
|
|
|
dedication
to the Company and its stockholders;
and
|
The Nominating/Corporate Governance
Committee will also consider any other factors the Committee deems relevant,
including age, diversity, size of the Board of Directors and regulatory
disclosure obligations.
With respect to nominating an
existing director for re-election to the Board of Directors, the
Nominating/Corporate Governance Committee will consider and review an existing
director’s Board and committee attendance and performance; length of Board
service; experience, skills and contributions that the existing director brings
to the Board; and the director’s independence.
Director
Nomination Process. The process that the
Nominating/Corporate Governance Committee follows to identify and evaluate
individuals to be nominated for election to the Board of Directors is as
follows:
Identification. For
purposes of identifying nominees for the Board of Directors, the
Nominating/Corporate Governance Committee relies on personal contacts of the
committee members and other members of the Board of Directors, as well as its
knowledge of members of the communities served by the Bank. The
Nominating/Corporate Governance Committee will also consider director candidates
recommended by stockholders in accordance with the policy and procedures set
forth below. The Nominating/Corporate Governance Committee has not
previously used an independent search firm to identify nominees.
Evaluation. In
evaluating potential nominees, the Nominating/Corporate Governance Committee
determines whether the candidate is eligible and qualified for service on the
Board of Directors by evaluating the candidate under the selection criteria
described above. If such individual fulfills these criteria, the
Nominating/Corporate Governance Committee will conduct a check of the
individual’s background and interview the candidate to further assess the
qualities of the prospective nominee and the contributions he or she would make
to the Board.
Consideration of
Recommendations by Stockholders. It is the policy of the
Nominating/Corporate Governance Committee of the Board of Directors of the
Company to consider director candidates recommended by stockholders who appear
to be qualified to serve on the Company’s Board of Directors. The
Nominating/Corporate Governance Committee may choose not to consider an
unsolicited recommendation if no vacancy exists on the Board of Directors and
the Nominating/Corporate Governance Committee does not perceive a need to
increase the size of the Board of Directors. To avoid the unnecessary
use of the Nominating/Corporate Governance Committee’s resources, the
Nominating/Corporate Governance Committee will consider only those director
candidates recommended in accordance with the procedures set forth
below.
Procedures to be
Followed by Stockholders. To submit a recommendation of a
director candidate to the Nominating/Corporate Governance Committee, a
stockholder should submit the following information in writing, addressed to the
Chairman of the Nominating/Corporate Governance Committee, care of the Corporate
Secretary, at the main office of the Company:
|
1.
|
The
name of the person recommended as a director
candidate;
|
|
2.
|
All
information relating to such person that is required to be disclosed in
solicitations of proxies for election of directors pursuant to Regulation
14A under the Securities Exchange Act of 1934, as
amended;
|
|
3.
|
The
written consent of the person being recommended as a director candidate to
being named in the proxy statement as a nominee and to serving as a
director if elected;
|
|
4.
|
As
to the stockholder making the recommendation, the name and address of such
stockholder as they appear on the Company’s books; provided, however, that
if the stockholder is not a registered holder of the Company’s common
stock, the stockholder should submit his or her name and address along
with a current written statement from the record holder of the shares that
reflects ownership of the Company’s common stock;
and
|
|
5.
|
A
statement disclosing whether such stockholder is acting with or on behalf
of any other person and, if applicable, the identity of such
person.
|
In order for a director candidate to
be considered for nomination at the Company’s annual meeting of stockholders,
the recommendation must be received by the Nominating/Corporate Governance
Committee at least 120 calendar days before the date the Company’s proxy
statement was released to stockholders in connection with the previous year’s
annual meeting, advanced by one year.
Director
Compensation
The following table provides the
compensation received by individuals, other than our named executive officers
listed in the “Summary Compensation Table,” who served as directors of the
Company during the 2008 fiscal year.
Name
|
|
Fees
Earned
or
Paid
in
Cash(1)
|
|
All
Other
Compensation
|
|
Total
|
Diane
B. Cavanaugh
|
|
$29,750
|
|
$ –
|
|
$29,750
|
Arthur
M. Levine
|
|
30,750
|
|
–
|
|
30,750
|
Charles
A. Martinek
|
|
–
|
|
–
|
|
– (2)
|
John
F. McKenzie
|
|
30,750
|
|
–
|
|
30,750
|
Linda
M. Swan
|
|
29,750
|
|
–
|
|
29,750
|
Harry
(Jeff) A.S. Read
|
|
30,750
|
|
–
|
|
30,750
|
Kenneth
H. Thomas
|
|
29,750
|
|
80,000(3)
|
|
109,750
|
|
(1)
|
Includes
fees earned for service with the Company and the
Bank.
|
|
(2)
|
As
an employee of the Bank, Mr. Charles Martinek did not receive any fees for
his service as a director of the Company or the Bank. Mr.
Martinek is not a named executive officer listed in the Summary Compensation
Table.
|
|
(3)
|
Amount
listed represents payment for work performed as a consultant to the
Bank. Dr. Thomas has been a consultant to the Bank since
1978.
|
Cash Retainer and
Meeting Fees for Non-Employee Directors. Each
non-employee director of the Bank receives a $3,000 quarterly retainer plus
$1,000 per meeting attended. Non-employee directors also receive a
$750 quarterly retainer plus $750 per meeting attended for their service on the
Board of Directors of the Company, $500 per meeting attended for service on the
Audit, Compensation, and Nominating/Corporate Governance Committees of the Board
of the Company, and $1,000 per meeting attended for service on the Strategic
Planning Committee. Directors do not receive any fees for their
service on the Board of Directors of Northeast Community Bancorp,
MHC. Directors who are also employees received the same fees as
non-employee directors until such compensation was discontinued for employee
directors beginning in July, 2007.
Directors’
Deferred Compensation Plan. The Bank maintains the
Northeast Community Bank Directors’ Deferred Compensation plan to provide
director participants with a vehicle to defer fees until termination of service
or a change in control. Director participants may elect on or before
December 31st of each year to defer all or part of their fees earned during the
following year. All deferrals are credited with interest on an annual
basis at the prevailing rate payable by the Bank on its 60-month certificate
of
deposit. Directors
are fully vested at all times in their deferrals. Directors must
determine when their deferrals will be distributed at the time a deferral
election is made. Deferrals are also payable upon disability,
termination of service, death, following a change in control or upon the
occurrence of an unforeseeable emergency. All distributions will be
made in cash.
Outside Director
Retirement Plan. The Bank
maintains the Northeast Community Bank Outside Director Retirement Plan to
provide non-employee directors with long standing service with a supplemental
retirement benefit. All current non-employee directors are
participants in the plan. Participating directors are entitled to
receive a retirement benefit calculated based on years of service and director
fees paid during the 12 completed calendar months preceding a director’s
termination of service multiplied by a vesting
percentage. Participating directors with less than 10 years of
service will receive no benefit under the plan. Participating
directors with 10 years but less than 15 years of service will receive a benefit
based on 50% of the total directors fees paid during the 12 completed calendar
months preceding the director’s termination. Participating directors
with 15 years but less than 20 years will receive 75% of the total directors
fees paid during the 12 completed calendar months preceding the director’s
termination. Participating directors with 20 or more years of service
will receive a benefit calculated using 100% of the director fees paid during
the 12 months preceding the directors termination. Participating
directors vest in their retirement benefit at a rate of 20% per year for years
of service after January 1, 2006. The annual director retirement
benefit is generally paid monthly over a 120-month period following the month in
which a director terminates his service on the Board of Directors. In
the event a participating director dies while in pay status, the director’s
beneficiary will receive his or her remaining installments beginning in the
month immediately following the director’s death. In the event a
participating director is terminated in connection with a change in control (as
defined in the plan), the director will receive a lump sum payment equal to the
actuarial equivalent of the director’s monthly benefit. In the event
a participating director is removed from the Board of Directors for cause, the
director will forfeit all rights and benefits under the plan.
Board
and Committee Meetings
During 2008, the Board of Directors
held 13 meetings. Each of our current directors attended at least 90%
of the Board meetings and the committee meetings on which such director served
during 2008.
Director
Attendance at Annual Meeting of Stockholders
The Board of Directors encourages each
director to attend annual meetings of stockholders. All directors
attended the 2008 Annual Meeting of Stockholders.
Code
of Ethics and Business Conduct
The Company has adopted a Code of
Ethics and Business Conduct that is designed to promote the highest standards of
ethical conduct by the Company’s directors, executive officers and
employees. The Code of Ethics and Business Conduct requires that the
Company’s directors, executive officers and employees avoid conflicts of
interest, comply with all laws and other legal requirements, conduct business in
an honest and ethical manner and otherwise act with integrity and in the
Company’s best interest. Under the terms of the Code of Ethics and
Business Conduct, directors, executive officers and employees are required to
report any conduct that they believe in good faith to be an actual or apparent
violation of the Code of Ethics and Business Conduct. A copy of the
Code of Ethics and Business Conduct can be found in the Investor Relations
section of the Company’s website, www.necommunitybank.com.
REPORT
OF THE AUDIT COMMITTEE
The Company’s management is responsible
for the Company’s internal controls and financial reporting
process. The independent registered public accounting firm
(“independent accountants”) are responsible for performing an independent audit
of the Company’s consolidated financial statements and issuing an opinion on the
conformity of those financial statements with generally accepted accounting
principles. The Audit Committee oversees the Company’s internal
controls and financial reporting process on behalf of the Board of
Directors.
In this context, the Audit Committee
has met and held discussions with management and the independent
accountants. Management represented to the Audit Committee that the
Company’s consolidated financial statements were prepared in accordance with
generally accepted accounting principles, and the Audit Committee has reviewed
and discussed the consolidated financial statements with management and the
independent accountants. The Audit Committee discussed with the
independent accountants matters required to be discussed by Statement on
Auditing Standards No. 61, as amended (AICPA, Professional Standards, Vol. 1 AV
Section 380), as adopted by the Public Company Accounting Oversight Board in
Rule 3200T, including the quality, not just the acceptability, of the accounting
principles, the reasonableness of significant judgments, and the clarity of the
disclosures in the financial statements. In addition, the Audit
Committee has received the written disclosures and the letter from the
independent accountants required by applicable requirements of the Public
Company Accounting Oversight Board regarding the independent accountant’s
communications with the Audit Committee concerning independence and has
discussed with the independent accountants the independent accountants’
independence. In concluding that the auditors are independent, the
Audit Committee considered, among other factors, whether the non-audit services
provided by the auditors were compatible with their independence.
The Audit Committee discussed with the
Company’s independent accountants the overall scope and plans for their
audit. The Audit Committee meets with the independent accountants,
with and without management present, to discuss the results of their
examination, their evaluation of the Company’s internal controls, and the
overall quality of the Company’s financial reporting.
In performing all of these functions,
the Audit Committee acts only in an oversight capacity. In its
oversight role, the Audit Committee relies on the work and assurances of the
Company’s management, which has the primary responsibility for financial
statements and reports, and of the independent accountants who, in their report,
express an opinion on the conformity of the Company’s financial statements to
generally accepted accounting principles. The Audit Committee’s
oversight does not provide it with an independent basis to determine that
management has maintained appropriate accounting and financial reporting
principles or policies, or appropriate internal controls and procedures designed
to assure compliance with accounting standards and applicable laws and
regulations. Furthermore, the Audit Committee’s considerations and
discussions with management and the independent accountants do not assure that
the Company’s financial statements are presented in accordance with generally
accepted accounting principles, that the audit of the Company’s consolidated
financial statements has been carried out in accordance with the standards of
the Public Company Accounting Oversight Board (United States) or that the
Company’s independent accountants are in fact “independent.”
In reliance on the reviews and
discussions referred to above, the Audit Committee recommended to the Board of
Directors, and the Board has approved, that the audited consolidated financial
statements be included in the Company’s Annual Report on Form 10-K for the year
ended December 31, 2008 for filing with the Securities and Exchange
Commission. The Audit Committee and the Board of
Directors
also have
approved, subject to stockholder ratification, the selection of the Company’s
independent registered public accounting firm for the fiscal year ending
December 31, 2009.
Audit
Committee of the Board of Directors of
Northeast
Community Bancorp, Inc.
Arthur M.
Levine (Chairperson)
John F.
McKenzie
Harry
(Jeff) A.S. Read
STOCK
OWNERSHIP
The following table provides
information as of March 31, 2009, with respect to persons known by the Company
to be the beneficial owners of more than 5% of the Company’s outstanding common
stock. A person may be considered to own any shares of common stock
over which he or she has, directly or indirectly, sole or shared voting or
investing power.
Name and
Address
|
Number
of Shares
Owned
|
|
Percent
of Common
Stock
Outstanding (1)
|
|
|
|
|
Northeast
Community Bancorp, MHC(2)
325
Hamilton Avenue
White
Plains, New York 10601
|
7,273,750
|
|
55.0%
|
|
|
|
|
Stilwell
Value Partners IV, L.P., Stilwell Associates, L.P.,
Stilwell
Value LLC, and Joseph Stilwell
26
Broadway, 23rd Floor
New
York, New York 10004
|
1,110,900(3)
|
|
8.4
|
|
|
|
|
Manulife
Financial Corporation
MFC
Global Investment Management (U.S.), LLC
200
Bloor Street East
Toronto,
Ontario, Canada M4W 1E5
|
677,462(4)
|
|
5.1
|
(1)
|
Based
on 13,225,000 shares of the Company’s common stock outstanding and
entitled to vote as of March 31,
2009.
|
(2)
|
The
members of the Board of Directors of Northeast Community Bancorp and
Northeast Community Bank also constitute the Board of Directors of
Northeast Community Bancorp, MHC.
|
(3)
|
Based
on information contained in a Schedule 13D filed with the Securities and
Exchange Commission on November 5,
2007.
|
(4)
|
Based
on information contained in a Schedule 13G filed with the Securities and
Exchange Commission on February 11,
2009.
|
The following table provides
information as of March 31, 2009 about the shares of Company common stock that
may be considered to be beneficially owned by each director, nominee for
director, executive officers named in the Summary Compensation Table
and by all directors, nominees for director and executive officers of the
Company as a group. A person may be considered to beneficially own
any shares of common stock over which he or she has, directly or indirectly,
sole or shared voting or investment power. Unless otherwise
indicated, none of the shares listed are pledged as security, and each of the
named individuals has sole voting power and sole investment power with respect
to the shares shown. All directors and executive officers as a group
do not own over 1% of the Company’s outstanding shares based on 13,225,000
shares of the Company’s common stock outstanding and entitled to vote as of
March 31, 2009.
Name
|
|
Number
of Shares
Owned
(1)(2)
|
|
|
|
|
Susan
Barile
|
|
|
4,139 |
|
Diane
B. Cavanaugh
|
|
|
500 |
|
Arthur
M. Levine
|
|
|
2,076 |
(3) |
Charles
A. Martinek
|
|
|
4,383 |
|
Kenneth
A. Martinek
|
|
|
34,789 |
|
John
F. McKenzie
|
|
|
1,500 |
|
Salvatore
Randazzo
|
|
|
3,696 |
|
Harry
(Jeff) A.S. Read
|
|
|
5,031 |
|
Linda
M. Swan
|
|
|
690 |
|
Kenneth
H. Thomas
|
|
|
5,000 |
(4) |
|
|
|
|
|
All
Executive Officers, Directors and
Director
Nominees, as a Group (10 persons)
|
|
|
61,804 |
|
|
(1)
|
Includes
shares allocated to the account of individuals under the Bank’s ESOP with
respect to which individuals have voting but not investment power as
follows: Susan Barile – 2,889 shares, Charles Martinek – 1,898
shares, Kenneth Martinek – 5,483 shares, and Salvatore Randazzo – 3,696
shares.
|
|
(2)
|
Includes
shares held in trust in the 401(k) Plan as to which each individual has
investment and voting power as follows: Ms. Barile – 1,250 shares, Mr.
Charles Martinek – 995 shares, and Mr. Kenneth Martinek – 29,306
shares. These amounts reflect ownership units in the employer
stock fund of the 401(k) Plan, which consists of both issuer stock and a
reserve of cash. The actual number of shares held by the
individual may vary when such units are actually converted into shares
upon distribution of the units to the
individual.
|
|
(3)
|
Includes
1,000 shares held by Mr. Levine’s spouse as
trustee.
|
|
(4)
|
Includes
370 shares held by Mr. Thomas’ spouse’s
IRA.
|
ITEMS
TO BE VOTED ON BY STOCKHOLDERS
Item
1 — Election of Directors
The Board of Directors of Northeast
Community Bancorp is presently composed of nine members. The Board is
divided into three classes, each with three-year staggered terms, with one-third
of the directors elected each year. The nominees for election this
year are Diane B. Cavanaugh, Charles A. Martinek and Kenneth H. Thomas, all of
whom are current directors of the Company and the Bank.
Unless you indicate on your proxy
card that your shares should not be voted for certain directors, the Board of
Directors intends that the proxies solicited by it will be voted for the
election of all of the Board’s nominees. If any nominee is unable to
serve, the persons named in the proxy card will vote your shares to approve the
election of any substitute proposed by the Board of
Directors. Alternatively, the Board of Directors may adopt a
resolution to reduce the size of the Board. At this time, the Board
of
Directors
knows of no reason why any nominee might be unable to serve. The Board of Directors recommends a
vote “FOR” the election of all nominees.
Information regarding the Board of
Director’s nominees and the directors continuing in office is provided
below. Unless otherwise stated, each individual has held his or her
current occupation for the last five years. The age indicated for
each individual is as of December 31, 2008. The indicated period of
service as a director includes service as a director of the Bank.
Board
Nominees for Terms Ending in 2012
Diane B.
Cavanaugh is an
attorney. Age 52. Director since 1992.
Charles A.
Martinek has served as Vice President and Internal Loan Review and
Community Reinvestment Officer of Northeast Community Bank since May,
2007. Prior to that time, Mr. Martinek served as a commercial loan
officer with the Bank since 2001, and as an assistant vice president since
2002. Before serving with the Bank, Mr. Martinek was a quality
control analyst with C. Cowles & Co. Mr. Martinek is also the
owner of Martinek Investment Properties, LLC. Mr. Martinek’s brother,
Kenneth Martinek, also serves on the Board of Directors. Age
47. Director since 2002.
Kenneth H.
Thomas has
been an independent bank analyst and consultant since 1969 and has been
President of K.H. Thomas Associates, LLC since 1975. Mr. Thomas holds
a Ph.D. in Finance from the Wharton School and has written extensively on the
Community Reinvestment Act of 1977. He has been a consultant to the
Bank since 1978. Age 61. Director since 2001.
Directors
with Terms Ending in 2010
Kenneth A.
Martinek has served as Chairman
of the Board, President and Chief Executive Officer of Northeast Community
Bancorp since its formation in 2006. He has served with Northeast
Community Bank since 1976 and has been the President and Chief Executive Officer
of the Bank since 1991. Mr. Martinek was first elected as a director
of the Bank in 1983 and was appointed Chairman of the Board in
2002. Mr. Martinek’s brother, Charles A. Martinek, also serves on the
Board of Directors. Age 56.
Arthur M.
Levine is a
certified public accountant and Member of the accounting firm A.L. Wellen
LLC. Age 74. Director since 1995.
John F.
McKenzie is a
retired insurance executive. Prior to his retirement in early 2008,
Mr. McKenzie was the owner of an insurance agency in Orange, Connecticut,
providing multiline personal and commercial insurance products. Age
65. Director since November 2006.
Directors
with Terms Ending in 2011
Salvatore
Randazzo has served as Executive Vice President and Chief Financial
Officer of Northeast Community Bancorp since its formation in
2006. He has served as Executive Vice President and Chief Financial
Officer of Northeast Community Bank since 2002. Mr. Randazzo joined
the Bank as senior accountant in 1997. Age 41. Director
since 2003.
Harry (Jeff) A.S.
Read has
been a registered investment adviser with Geneos Wealth Management, Inc. since
January 2006. From January 2004 to December 2005, Mr. Read served as
a registered investment adviser with Financial Network Investment Corp., an ING
company. Before serving with Financial Network Investment Corp., Mr.
Read worked as a registered investment adviser
with
Allmerica Financial of Worcester, MA, for over twenty years. Mr. Read
has served several terms in the Massachusetts House of
Representatives. Age 72. Director since 2005.
Linda M.
Swan is a
retired Director of the Corporate Activities Division of the Office of Thrift
Supervision. Age 59. Director since 1991.
Item
2 — Ratification of the Independent Registered Public Accounting
Firm
The Audit Committee of the Board of
Directors has appointed Beard Miller Company LLP to be the Company’s independent
registered public accounting firm for the 2009 fiscal year, subject to
ratification by stockholders. A representative of Beard Miller
Company LLP is expected to be present at the annual meeting to respond to
appropriate questions from stockholders and will have the opportunity to make a
statement should he or she desire to do so.
If the ratification of the
appointment of Beard Miller Company LLP is not approved by the stockholders at
the annual meeting, the Audit Committee will consider other independent
registered public accounting firms.
Auditor
Fees
The
following table sets forth the fees billed to the Company for the fiscal years
ending December 31, 2008 and December 31, 2007 by Beard Miller Company
LLP.
|
|
2008
|
|
|
2007
|
|
|
|
|
|
|
|
|
Audit
Fees(1)
|
|
$ |
135,095 |
|
|
$ |
106,462 |
|
Audit-Related
Fees(2)
|
|
|
— |
|
|
|
2,250 |
|
Tax
Fees(3)
|
|
|
24,000 |
|
|
|
24,000 |
|
All
other fees
|
|
|
— |
|
|
|
— |
|
|
(1)
|
Includes
professional services rendered for the audit of the Company’s annual
financial statements and review of financial statements included in Forms
10-Q, including out-of-pocket
expenses.
|
|
(2)
|
Consists
of fees for accounting consultations in connection with acquisitions and
asset sales.
|
|
(3)
|
Tax
fees include the following: preparation of federal, state and
city tax returns.
|
Policy
on Pre-Approval of Audit and Permissible Non-Audit Services
The Audit Committee is responsible for
appointing and setting the compensation and overseeing the work of the
independent auditor. In accordance with its charter, the Audit
Committee approves, in advance, all audit and permissible non-audit services to
be performed by the independent auditor to ensure that the independent auditor
does not provide any non-audit services to the Company that are prohibited by
law or regulation.
In addition, the Audit Committee has
established a policy regarding pre-approval of all audit and permissible
non-audit services provided by the independent auditor. Requests for
services by the independent auditor must be specific as to the particular
services to be provided. The request may be made with respect to
either specific services or a type of service for predictable or recurring
services. During the year ended December 31, 2008, all services
provided by the independent auditor were approved, in advance, by the Audit
Committee in compliance with these procedures.
The Board of Directors recommends that
stockholders vote “FOR” the ratification of the appointment of Beard Miller
Company LLP as the Company’s independent registered public accounting
firm.
EXECUTIVE
COMPENSATION
Summary
Compensation Table
The following table provides
information concerning total compensation earned or paid to the Chief Executive
Officer and the two other most highly compensated executive officers of the
Company who served in such capacities at December 31, 2008. These
three officers are referred to as the “named executive officers” in this proxy
statement.
Name
and Principal Position
|
|
Year
|
|
Salary
|
|
Bonus
|
|
Nonequity
Incentive
Plan
Compensation
|
|
All
Other
Compensation(1)
|
|
Total
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kenneth
A. Martinek
|
|
2008
|
|
$
|
266,624 |
|
|
$
|
– |
|
|
$
|
– |
|
|
$
|
11,284 |
|
|
$
|
277,908 |
|
President and Chief Executive
Officer
|
|
2007
|
|
|
251,675 |
|
|
|
– |
|
|
|
– |
|
|
|
35,730 |
|
|
|
287,405 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Salvatore
Randazzo
|
|
2008
|
|
|
169,424 |
|
|
|
– |
|
|
|
– |
|
|
|
8,356 |
|
|
|
177,780 |
|
Executive Vice President
and
Chief Financial
Officer
|
|
2007
|
|
|
152,611 |
|
|
|
10,350 |
|
|
|
– |
|
|
|
28,699 |
|
|
|
191,660 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Susan
Barile
|
|
2008
|
|
|
142,697 |
|
|
|
30,000 |
|
|
|
40,000 |
(2) |
|
|
6,884 |
|
|
|
219,581 |
|
Executive Vice President
and
Chief Mortgage
Officer
|
|
2007
|
|
|
129,791 |
|
|
|
12,500 |
|
|
|
– |
|
|
|
12,689 |
|
|
|
154,980 |
|
(1)
|
Amounts
do not include perquisites which, in the aggregate, were less than $10,000
for each named executive officer. For Mr. Martinek, Mr.
Randazzo and Ms. Barile, amounts in 2008 consists solely of allocations
under the ESOP.
|
(2)
|
Award
made under the Bank’s Executive Incentive Deferral Plan. Award
vests over a five year period (2009 – 10%, 2010 – 15%, 2011 – 20%, 2012 –
25% and 2013 – 30%).
|
Employment
Agreements. The Company and the Bank each maintain employment
agreements with Kenneth A. Martinek and Salvatore Randazzo. The
employment agreements with the Company and the Bank for each executive, which
have essentially identical terms, provide that the Company will make any
payments not made by the Bank, but the executives will not receive any
duplicative payments. The Company and the Bank have also entered into
an employment agreement with Susan Barile. Ms. Barile’s employment
agreement provides that the Company will make any payments not made by the
Bank. Mr. Martinek, Mr. Randazzo and Ms. Barile are also referred to
below as the “executives” or the “executive.”
The
employment agreements with the executives provide for three-year terms, subject
to annual renewal by the board of directors. The current base
salaries under the employment agreements are $275,750 for Mr. Martinek, $175,100
for Mr. Randazzo and $150,000 for Ms. Barile. The agreements also
provide for participation in employee benefit plans and programs maintained for
the benefit of senior management personnel, including discretionary bonuses,
participation in stock-based benefit plans, and fringe benefits, including an
automobile allowance for each executive.
Under the
terms of the agreements, the executives are subject to a one year non-compete if
they terminate their employment for good reason (as defined in the agreement) or
if they are terminated without cause (as defined in the
agreement). This non-compete provision shall not apply if the
executives are terminated within one year of a change of control.
See “Other Potential Post-Termination
Benefits” for a discussion of the benefits and payments the executives
may receive under their employment agreements upon retirement or termination of
employment.
Supplemental
Executive Retirement Plan. Under the
supplemental executive retirement plan, upon termination of employment on or
after the normal retirement age of 65, Messrs. Martinek and Randazzo each
receive an annual retirement benefit equal to fifty percent (50%) of average
base salary over the three-year period preceding termination of
employment. Upon termination on or after age 60 and upon completing a
minimum of 20 years of service, Messrs. Martinek and Randazzo may receive an
early retirement benefit equal to the normal retirement benefit, reduced by .25%
for each month by which the executive’s age at termination is less than age
65. The early or normal retirement benefit is payable in equal
monthly installments for the greater of the executive’s lifetime or 15 years
following retirement. See “Other Potential Post-Termination
Benefits” for
payments that Mr. Martinek and Mr. Randazzo may receive under this plan upon
termination of employment for reasons other than retirement.
Executive
Incentive Deferral Plan. The Bank sponsors the Executive
Incentive Deferral Plan to provide certain officers and employees with a
deferred bonus opportunity based on the attainment of specific financial or
individual performance criteria. At present, Ms. Barile is the only
named executive officer who is a participant in the plan. The Board
of the Bank establishes the applicable performance criteria and target deferral
opportunity for each participant by March 31 of each calendar
year. If the criteria are satisfied, the participant’s account is
credited with an award as of the December 31 of the calendar year. If
made, the award is subject to vesting at a rate determined by the
Board. Each award is subject to a separate vesting
period. However, all awards are fully vested in the event of a
participant’s death or disability, upon the occurrence of a change in
control (as defined for purposes of Section 409A of the Internal
Revenue Code of 1986, as amended) or upon the participant’s retirement at or
after age 65. If a participant terminates employment, the vested
portion of their plan account is distributed, at the participant’s election, in
a lump sum or in installment payments over a period of up to 10
years. Prior to distribution, a participant’s deferred bonus account
is credited with interest at the Bank’s one-year certificate of deposit
rate. The rate is adjusted annually on the first business day of the
year. See “Other
Potential Post-Termination Benefits” for the payments that Ms. Barile may
receive under this plan upon termination of employment.
Other
Potential Post-Termination Benefits
Payments Made
Upon Termination for Cause. Under the employment agreements,
an executive who is terminated for cause will receive base salary through the
date of termination and retain the rights to any vested benefits subject to the
terms of the plan or agreement under which those benefits are
provided.
In the event of her termination for
cause, Ms. Barile would forfeit all benefits under the Executive Incentive
Deferral Plan.
Payments Made
Upon Voluntarily Termination and Termination without Cause or for Good
Reason. If the Bank and the Company terminate the executives
for reasons other than cause, or if the executives terminate voluntarily under
certain circumstances outlined in the agreements that constitute constructive
termination, the executives, or their beneficiaries should they die prior to
receipt of payment, each receive an amount equal to their base salary and
employer contributions to benefit plans payable for the remaining term of the
agreement. The Bank and the Company also agree to continue and/or pay
for the executives’ life, health and dental coverage for the remaining term of
the agreements.
In the event of her termination of
employment for reasons other than death or disability, following a change in
control, or retirement at or after age 65, Ms. Barile would be entitled to
receive the vested balance of her Executive Incentive Deferral Plan account
determined as of her termination date. As of December 31, 2008, her
vested account balance was $0.
Payments Made
Upon Disability. If the executives become disabled, the Bank
and the Company agree to provide them with monthly disability pay equal to 75%
of their monthly base salaries (50% of monthly base salary in the case of Ms.
Barile) for a period ending on the earliest to occur of (1) a return to
full-time employment with the Bank and the Company; (2) death; (3) attainment of
age 65; or (4) the expiration of the agreement. The disability
payments under the agreement would be reduced, however, by the amount of any
short- or long-term disability benefits that would become payable to the
executives under the terms of any disability insurance programs sponsored by the
Bank and the Company.
In the event of termination due to
disability, Mr. Martinek and Mr. Randazzo will receive the early retirement
benefit or normal retirement benefit due under the supplemental executive
retirement plan if they have reached age 60 or 65, respectively, prior to
termination. If they have not attained early retirement age prior to
termination due to disability, they will receive a benefit equal to their
accrued benefit under the plan as of the date of termination.
In the event of a termination of
employment by reason of her disability, Ms. Barile would be fully vested in her
Executive Incentive Deferral Plan account and would be entitled to an immediate
distribution. As of December 31, 2008, her account balance was
$40,000.
Payments Made
Upon Death. Upon the death of an executive, the executive’s
employment agreement terminates and the executive’s beneficiary will receive
base salary and accrued benefits through the last day of the month of
death.
The supplemental executive retirement
plan provides that upon the death of Mr. Martinek or Mr. Randazzo while actively
employed, they, or their beneficiary, would receive an actuarially equivalent
lump sum benefit, calculated as if the executive had attained age 65 prior to
termination of employment.
In the event of a termination of
employment by reason of her death, Ms. Barile would be fully vested in her
Executive Incentive Deferral Plan account and her beneficiary would be entitled
to an immediate distribution. As of December 31, 2008,
her account balance was $40,000.
Payments Made
Upon a Change in Control. Under the employment agreements, if
an executive is involuntarily or constructively terminated within one year of a
change in control (as defined in the agreements), the executive will receive a
severance payment equal to three times his or her average annual compensation
over the five preceding years, as well as continued life, medical and dental
benefits for three years following termination of employment.
The benefits provided to the executives
under the employment agreements upon a change in control are limited to avoid
adverse tax consequences to the Company and the Bank under Section 280G of the
Internal Revenue Code of 1986. The “280G Limits” provide that total
payments and benefits to the executives that are contingent upon a change in
control shall not equal or exceed in the aggregate three times the individual’s
average annual taxable income over the five preceding years.
The supplemental executive retirement
plan provides that upon termination in connection with a change in control Mr.
Martinek and Mr. Randazzo or their beneficiary, would receive an actuarially
equivalent lump sum benefit, calculated as if they had attained age 65 prior to
termination of employment. All benefits received under this plan count
towards the executives’ 280G Limits.
Upon the occurrence of a change in
control, Ms. Barile would be fully vested in her Executive Incentive Deferral
Plan account. In the event of her subsequent termination of
employment, other than for cause, she would be entitled to an immediate
distribution of her account balance. As of December 31, 2008, her
account balance was $40,000.
Under the terms of our employee stock
ownership plan, upon a change in control (as defined in the plan), the plan will
terminate and the plan trustee will repay in full any outstanding acquisition
loan. After repayment of the acquisition loan, all remaining shares
of our stock held in the loan suspense account, all other stock or securities,
and any cash proceeds from the sale or other disposition of any shares of our
stock held in the loan suspense account will be allocated among the accounts of
all participants in the plan who were employed by us on the date
immediately preceding the effective date of the change in
control. The allocations of shares or cash proceeds shall be credited
to each eligible participant in proportion to the opening balances in their
accounts as of the first day of the valuation period in which the change in
control occurred. Payments under our employee stock ownership plan do
not count towards the executives’ 280G Limits.
OTHER
INFORMATION RELATING TO
DIRECTORS
AND EXECUTIVE OFFICERS
Section
16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities
Exchange Act of 1934 requires the Company’s executive officers and directors,
and persons who own more than 10% of any registered class of the Company’s
equity securities, to file reports of ownership and changes in ownership with
the Securities and Exchange Commission. These individuals or entities
are required by regulation to furnish the Company with copies of all Section
16(a) reports they file.
Based solely on its review of the
copies of the reports it has received and written representations provided to
the Company from the individuals required to file the reports, the Company
believes that each of its executive officers and directors has complied with
applicable reporting requirements for transactions in Company common stock
during the fiscal year ended December 31, 2008.
Transactions
with Related Persons
The Sarbanes-Oxley Act of 2002
generally prohibits loans by the Company to its executive officers and
directors. However, the Sarbanes-Oxley Act contains a specific
exemption from such prohibition for loans by the Bank to its executive officers
and directors in compliance with federal banking regulations. Federal
regulations require that all loans or extensions of credit to executive officers
and directors of insured institutions must be made on substantially the same
terms, including interest rates and collateral, as those prevailing at the time
for comparable transactions with other persons and must not involve more than
the normal risk of repayment or present other unfavorable
features. The Bank is therefore prohibited from making any new loans
or extensions of credit to executive officers and directors at different rates
or terms than those offered to the general public, except for loans made
pursuant to programs generally available to all
employees. Notwithstanding this rule, federal regulations permit the
Bank to make loans to executive officers and directors at reduced interest rates
if the loan is made under a benefit program generally available to all other
employees and does not give preference to any executive officer or director over
any other employee, although the Bank does not currently have such a program in
place.
From time to time, the Bank makes loans
and extensions of credit to its executive officers and directors, and members of
their immediate families. Such loans are made in the ordinary course
of business, are made on substantially the same terms, including interest rates
and collateral, as those prevailing at the time for comparable loans with
persons not related to the Bank, and do not involve more than the normal risk of
collectibility or present other unfavorable features. These loans
were performing according to their terms at December 31, 2008.
Pursuant to the Company’s Audit
Committee Charter, the Audit Committee will identify, review and approve or
ratify all transactions with Related Persons in accordance with the Company’s
Policy and Procedures Governing Related Person Transactions. Also, in
accordance with banking regulations, the Board of Directors reviews all loans
made to a director or executive officer in an amount that, when aggregated with
the amount of all other loans to such person and his or her related interests,
exceed the greater of $25,000 or 5% of the Company’s capital and surplus (up to
a maximum of $500,000) and such loan must be approved in advance by a majority
of the disinterested members of the Board of Directors. Additionally,
pursuant to the Company’s Code of Ethics and Business Conduct, all executive
officers and directors of the Company must disclose any existing or emerging
conflicts of interest to the President and Chief Executive Officer of the
Company. Such potential conflicts of interest include, but are not
limited to, the following: (i) the Company conducting business with or competing
against an organization in which a family member of an executive officer or
director has an ownership or employment interest and (ii) the ownership of more
than 1% of the outstanding securities or 5% of total assets of any business
entity that does business with or is in competition with the
Company.
SUBMISSION
OF BUSINESS PROPOSALS AND
STOCKHOLDER
NOMINATIONS
The Company must receive proposals
that stockholders seek to include in the proxy statement for the Company’s next
annual meeting no later than December 11, 2009. If next year’s annual
meeting is held on a date more than 30 calendar days from May 20, 2010, a
stockholder proposal must be received by a reasonable time before the Company
begins to print and mail its proxy solicitation for such annual
meeting. Any stockholder proposals will be subject to the
requirements of the proxy rules adopted by the Securities and Exchange
Commission.
The Company’s bylaws provide that, in
order for a stockholder to make nominations for the election of directors or
proposals for business to be brought before the annual meeting, a stockholder
must deliver notice of such nominations and/or proposals to the Secretary not
less than 30 days before the date of the annual meeting. However, if
less than 40 days’ notice or prior public disclosure of the date of the annual
meeting is given to stockholders, such notice of stockholder nominations or
proposals must be received not later than the close of business of the tenth day
following the day on which notice of the date of the annual meeting was mailed
to stockholders or prior public disclosure of the meeting date was
made. A copy of the bylaws may be obtained from the
Company.
STOCKHOLDER
COMMUNICATIONS
The Company encourages stockholder
communications to the Board of Directors and/or individual
directors. All communications from stockholders should be addressed
to Northeast Community Bancorp, Inc., 325 Hamilton Avenue, White Plains, New
York 10601. Communications to the Board of Directors should be in the
care of Anne Stevenson-DeBlasi, Corporate Secretary. Communications
to individual directors should be sent to such director at the Company’s
address. Stockholders who wish to communicate with a Committee of the
Board should send their communications to the care of the Chairperson of the
particular committee, with a copy to Linda M.
Swan, the
Chair of the Nominating/Corporate Governance Committee. It is in the
discretion of the Nominating/Corporate Governance Committee whether any
communication sent to the full Board should be brought before the full
Board.
NOTICE
OF INTERNET AVAILABILITY OF PROXY MATERIALS
Important Notice Regarding the
Availability of Proxy Materials for the Stockholders Meeting to be held on May
20, 2009.
The Proxy Statement and Annual Report
to Stockholders are available at
http://www.necommunitybank.com/proxy.asp
For the date, time and location of the
Annual Meeting, please see “General Information.” For information on
how to vote in person at the Annual Meeting, an identification of the matters to
be voted upon at the Annual Meeting and the Board of Director’s recommendation
regarding those matters, please see “Information About Voting.”
MISCELLANEOUS
The Company will pay the cost of
this proxy solicitation. The Company will reimburse brokerage firms
and other custodians, nominees and fiduciaries for reasonable expenses incurred
by them in sending proxy materials to the beneficial owners of the
Company. Additionally, directors, officers and other employees of the
Company may solicit proxies personally or by telephone. None of these
persons will receive additional compensation for these activities.
The Company’s Annual Report to
Stockholders has been included with this proxy statement. Any
stockholder as of March 31, 2009, who has not received a copy of the Annual
Report may obtain a copy by writing to the Corporate Secretary of the
Company. The Annual Report is not to be treated as part of the proxy
solicitation material or as having been incorporated by reference into this
proxy statement.
If you and others who share your
address own your shares in “street name,” your broker or other holder of record
may be sending only one annual report and proxy statement to your
address. This practice, known as “householding,” is designed to
reduce our printing and postage costs. However, if a stockholder
residing at such an address wishes to receive a separate annual report or proxy
statement in the future, he or she should contact the broker or other holder of
record. If you own your shares in “street name” and are receiving
multiple copies of our annual report and proxy statement, you can request
householding by contacting your broker or other holder of record.
Whether or not you plan to attend
the annual meeting, please vote by marking, signing, dating and promptly
returning the enclosed proxy card in the enclosed envelope.
|
BY
ORDER OF THE BOARD OF DIRECTORS
|
|
|
|
/s/
Anne Stevenson-DeBlasi
|
|
|
|
Anne
Stevenson-DeBlasi
|
|
Corporate
Secretary
|
White
Plains, New York
April 10,
2009
REVOCABLE
PROXY
NORTHEAST
COMMUNITY BANCORP, INC.
ANNUAL
MEETING OF STOCKHOLDERS
May
20, 2009
1:00
p.m., Local Time
_______________________________
Important
Notice Regarding the Availability of Proxy Materials for the Annual
Meeting:
The Proxy Statement and Annual Report
to Stockholders are available at http://www.necommunitybank.com/proxy.asp
_______________________________
THIS
PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The undersigned hereby appoints the
official proxy committee of Northeast Community Bancorp, Inc. (the “Company”),
consisting of Arthur M. Levine, John F. McKenzie, Harry A.S. Read and Linda M.
Swan, or any of them, with full power of substitution in each, to act as proxy
for the undersigned, and to vote all shares of common stock of the Company which
the undersigned is entitled to vote only at the Annual Meeting of Stockholders
to be held on May 20, 2009 at 1:00 p.m., local time, at the Renaissance
Westchester Hotel, 80 West Red Oak Lane, White Plains, New York and at any and
all adjournments thereof, with all of the powers the undersigned would possess
if personally present at such meeting as follows:
|
1.
|
The
election as directors of all nominees listed (unless the “For All Except”
box is marked and the instructions below are complied
with).
|
Diane B.
Cavanaugh, Charles A. Martinek and Kenneth H. Thomas
|
|
FOR
ALL
|
FOR
|
WITHHOLD
|
EXCEPT
|
|
|
|
o
|
o
|
o
|
INSTRUCTION: To
withhold your vote for any individual nominee, mark “FOR ALL EXCEPT” and write
that nominee’s name in the space provided below.
|
2.
|
The
ratification of the appointment of Beard Miller Company, LLP as
independent registered public accounting firm of Northeast Community
Bancorp, Inc. for the fiscal year ending December 31,
2009.
|
FOR
|
AGAINST
|
ABSTAIN
|
|
|
|
o
|
o
|
o
|
THE
BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR” EACH OF THE LISTED
PROPOSALS.
This proxy is revocable and will be
voted as directed, but if no instructions are specified, this proxy, properly
signed and dated, will be voted “FOR” each of the proposals
listed. If any other business is presented at the Annual Meeting,
including whether or not to adjourn the meeting, this proxy will be voted by the
proxies in their judgment. At the present time, the Board of
Directors knows of no other business to be presented at the Annual
Meeting. This proxy also confers discretionary authority on the proxy
committee of the Board of Directors to vote (1) with respect to the election of
any person as director, where the nominees are unable to serve or for good cause
will not serve and (2) matters incident to the conduct of the
meeting.
Dated:
|
|
|
|
|
|
|
SIGNATURE
OF STOCKHOLDER
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
SIGNATURE
OF CO-HOLDER (IF ANY)
|
Please sign exactly as your name
appears on this card. When signing as attorney, executor,
administrator, trustee or guardian, please give your full title. If
shares are held jointly, each holder may sign but only one signature is
required.
_____________________________
PLEASE
COMPLETE, DATE, SIGN AND PROMPTLY MAIL THIS PROXY
IN
THE ENCLOSED POSTAGE-PAID ENVELOPE.
Dear
401(k) Plan Participant:
On behalf of the Board of Directors of
Northeast Community Bancorp, Inc. (the “Company”), I am forwarding you the
attached green vote
authorization form provided for the purpose of conveying your voting
instructions to Fidelity Management Trust Company (the “Trustee”) of the
Northeast Community Bank 401(k) Plan (the “401(k) Plan”) on the proposals to be
presented at the Annual Meeting of Stockholders of the Company to be held on May
20, 2009. Also enclosed is a Notice of 2009 Annual Meeting, Proxy
Statement and 2008 Annual Report.
As a holder of the Company’s common
stock (“Common Stock”) under the 401(k) Plan, you are entitled to direct the
Trustee how to vote the shares of Common Stock credited to your account as of
March 31, 2009, the record date for the Annual Meeting. If the Trustee does not
receive your instructions by May 13, 2009, the Trustee will
vote your shares in a manner calculated to most accurately reflect the
instructions received from other 401(k) Plan participants.
Please complete, sign and return the
enclosed green vote
authorization form in the postage paid envelope provided by Registrar and
Transfer Company no later than May 13, 2009. Registrar and Transfer
will tabulate participant
voting instructions and forward them to the Trustee who will vote all of the
shares held in the 401(k) Trust. Your vote will not be revealed, directly
or indirectly, to any employee or director of the Company or Northeast Community
Bank.
As an
employee of Northeast Community Bank you may participate in more than
one stock-based benefit plan. Please submit your voting
instructions for all of the plans.
|
Sincerely,
|
|
|
|
/s/
Kenneth A. Martinek
|
|
|
|
Kenneth
A. Martinek
|
|
Chairman,
President and
|
|
Chief
Executive Officer
|
VOTE AUTHORIZATION
FORM
VOTING
INSTRUCTION CARD
NORTHEAST
COMMUNITY BANCORP, INC. – 401(K) PLAN
ANNUAL
MEETING OF STOCKHOLDERS
May
20, 2009
1:00
p.m., Local Time
_______________________________
The undersigned hereby directs the
Trustee(s) to vote all shares of common stock of Northeast Community Bancorp,
Inc. (the “Company”) credited to the undersigned’s 401(K) Plan account, for
which the undersigned is entitled to vote at the Annual Meeting of Stockholders
to be held on May 20, 2009 at 1:00 p.m., local time, at the Renaissance
Westchester Hotel, 80 West Red Oak Lane, White Plains, New York and at any and
all adjournments thereof, as follows:
|
1.
|
The
election as directors of all nominees listed (unless the “For All Except”
box is marked and the instructions below are complied
with).
|
Diane B.
Cavanaugh, Charles A. Martinek and Kenneth H. Thomas
|
|
FOR
ALL
|
FOR
|
WITHHOLD
|
EXCEPT
|
|
|
|
o
|
o
|
o
|
INSTRUCTION: To
withhold your vote for any individual nominee, mark “FOR ALL EXCEPT” and write
that nominee’s name in the space provided below.
|
2.
|
The
ratification of the appointment of Beard Miller Company, LLP as
independent registered public accounting firm of Northeast Community
Bancorp, Inc. for the fiscal year ending December 31,
2009.
|
FOR
|
AGAINST
|
ABSTAIN
|
|
|
|
o
|
o
|
o
|
THE
BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR” EACH OF THE LISTED
PROPOSALS.
PLEASE
COMPLETE, DATE, SIGN AND PROMPTLY MAIL THIS VOTING INSTRUCTION CARD IN THE
ENCLOSED POSTAGE-PAID ENVELOPE.
Dear ESOP
Participant:
On behalf of the Board of Directors of
Northeast Community Bancorp, Inc. (the “Company”), I am forwarding you the
attached blue vote
authorization form provided for the purpose of conveying your voting
instructions to GreatBanc Trust Company (the “Trustee”) on the proposals to be
presented at the Annual Meeting of Stockholders of the Company to be held on May
20, 2009. Also enclosed is a Notice of 2009 Annual Meeting, Proxy
Statement and 2008 Annual Report.
As a participant in the Northeast
Community Bank Employee Stock Ownership Plan (the “ESOP”), you are entitled to
vote all shares of Company common stock allocated to your account as of March
31, 2009, the record date for the Annual Meeting. All allocated
shares of Company common stock will be voted as directed by participants, so
long as participant instructions are received by the Trustee on or before May 13, 2009. If you do not
direct the Trustee as to how to vote the shares of Company common stock
allocated to your ESOP account, the Trustee will vote your shares in a manner
calculated to most accurately reflect the instructions it receives from other
participants, subject to its fiduciary duties.
Please complete, sign and return the
enclosed blue vote
authorization form in the postage paid envelope provided by Registrar and
Transfer Company no later than May 13, 2009. Registrar and
Transfer will tabulate participant
voting instructions and forward them to the Trustee who will vote all of the
shares held in the ESOP Trust. Your vote will not be revealed, directly
or indirectly, to any employee or director of the Company or Northeast Community
Bank.
As an
employee of Northeast Community Bank you may participate in more than
one stock-based benefit plan. Please submit your voting
instructions for all of the plans.
|
Sincerely,
|
|
|
|
/s/
Kenneth A. Martinek
|
|
|
|
Kenneth
A. Martinek
|
|
Chairman,
President and
|
|
Chief
Executive Officer
|
VOTE AUTHORIZATION
FORM
VOTING
INSTRUCTION CARD
NORTHEAST
COMMUNITY BANCORP, INC. – ESOP
ANNUAL
MEETING OF STOCKHOLDERS
May
20, 2009
1:00
p.m., Local Time
_______________________________
The undersigned hereby directs the
Trustee to vote all shares of common stock of Northeast Community Bancorp, Inc.
(the “Company”) credited to the undersigned’s ESOP account, for which the
undersigned is entitled to vote at the Annual Meeting of Stockholders to be held
on May 20, 2009 at 1:00 p.m., local time, at the Renaissance Westchester Hotel,
80 West Red Oak Lane, White Plains, New York and at any and all adjournments
thereof, as follows:
|
1.
|
The
election as directors of all nominees listed (unless the “For All Except”
box is marked and the instructions below are complied
with).
|
Diane B.
Cavanaugh, Charles A. Martinek and Kenneth H. Thomas
|
|
FOR
ALL
|
FOR
|
WITHHOLD
|
EXCEPT
|
|
|
|
o
|
o
|
o
|
INSTRUCTION: To
withhold your vote for any individual nominee, mark “FOR ALL EXCEPT” and write
that nominee’s name in the space provided below.
|
2.
|
The
ratification of the appointment of Beard Miller Company, LLP as
independent registered public accounting firm of Northeast Community
Bancorp, Inc. for the fiscal year ending December 31,
2009.
|
FOR
|
AGAINST
|
ABSTAIN
|
|
|
|
o
|
o
|
o
|
THE
BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR” EACH OF THE LISTED
PROPOSALS.
PLEASE
COMPLETE, DATE, SIGN AND PROMPTLY MAIL THIS VOTING INSTRUCTION CARD IN THE
ENCLOSED POSTAGE-PAID ENVELOPE.