SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities Exchange Act of 1934
(Amendment No. )
Filed by the Registrant x Filed by a Party other than the Registrant ¨
Check the appropriate box:
¨ | Preliminary Proxy Statement |
¨ | Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
x | Definitive Proxy Statement |
¨ | Definitive Additional Materials |
¨ | Soliciting Material Pursuant to § 240.14a-11(c) or § 240.14a-12 |
CLEARWATER PAPER CORPORATION
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
x | No fee required. |
¨ | Fee computed on table below per Exchange Act Rules 14a-6(i)(4) and 0-11. |
(1) | Title of each class of securities to which transaction applies: |
(2) | Aggregate number of securities to which transaction applies: |
(3) | Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (Set forth the amount on which the filing fee is calculated and state how it was determined): |
(4) | Proposed maximum aggregate value of transaction: |
(5) | Total fee paid |
¨ | Fee paid previously with preliminary materials. |
¨ | Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
(1) | Amount Previously Paid: |
(2) | Form, Schedule or Registration Statement No.: |
(3) | Filing Party: |
(4) | Date Filed: |
Persons who are to respond to the collection of information contained in this form are not required to respond unless the form displays a currently valid OMB control number. |
CLEARWATER PAPER CORPORATION
ANNUAL MEETING OF STOCKHOLDERS
May 11, 2010
NOTICE OF ANNUAL MEETING
AND
PROXY STATEMENT
Clearwater Paper Corporation |
601 West Riverside Blvd., Suite 1100 |
Spokane, Washington 99201 |
Dear Stockholders:
You are cordially invited to attend the Clearwater Paper Corporation 2010 Annual Meeting of Stockholders on Tuesday, May 11, 2010, at 9:00 a.m. local time. The meeting will be held at the Grand Hyatt Seattle, 721 Pine Street, Seattle, Washington.
Under the Securities and Exchange Commission (the SEC) rules that allow companies to furnish proxy materials to stockholders over the internet, Clearwater Paper has elected to deliver our proxy materials to most of our stockholders via the internet. This process allows us to provide stockholders with the information they need, while at the same time lowering the cost of delivery. On or about March 29, 2010, we mailed a Notice of Internet Availability of Proxy Materials (the Notice) to most of our stockholders containing instructions on how to access our 2010 Proxy Statement and 2009 Annual Report to Stockholders. The Notice also provides instructions on how to vote online or by telephone and includes instructions on how to receive a paper copy of the proxy materials by mail. The Notice will also serve as an admission ticket for a stockholder to attend the 2010 Annual Meeting of Stockholders. Some of our stockholders, including stockholders that hold shares in one of the Clearwater Paper 401(k) Savings Plans, were not mailed the Notice and instead were mailed paper copies of our Proxy statement on or about March 29, 2010. Each attendee must present the Notice, or other proper form of documentation (as described in the section Annual Meeting Information in the Proxy Statement) to be admitted.
The matters to be acted upon are described in the Notice and in the Proxy Statement. At the Annual Meeting of Stockholders we will also report on our operations and respond to questions from stockholders.
YOUR VOTE IS VERY IMPORTANT. Whether or not you plan to attend the Annual Meeting of Stockholders, we urge you to vote. You may vote in person at the Annual Meeting of Stockholders, you may vote via the internet, by telephone or, if you receive a paper proxy card in the mail, by mailing the completed proxy card. If you attend the Annual Meeting you will, of course, have the right to revoke the proxy and vote your shares in person. If you hold your shares through an account with a brokerage firm, bank or other nominee, please follow the instructions you receive from them to vote your shares.
Very truly yours, |
Gordon L. Jones |
President and Chief Executive Officer |
Clearwater Paper Corporation |
601 West Riverside Blvd., Suite 1100 |
Spokane, Washington 99201 |
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
The Annual Meeting of Stockholders of Clearwater Paper Corporation will be held at the Grand Hyatt Seattle, 721 Pine Street, Seattle, Washington, on Tuesday, May 11, 2010, at 9:00 a.m. local time.
We are holding this meeting to:
¡ | elect two directors to the Clearwater Paper Corporation Board of Directors; |
¡ | approve the Clearwater Paper Corporation Annual Incentive Plan; |
¡ | approve the Clearwater Paper Corporation 2008 Stock Incentive Plan; |
¡ | ratify the appointment of our independent registered public accounting firm for 2010; and |
¡ | transact any other business that properly comes before the meeting. |
Our Board of Directors has selected March 16, 2010, as the record date for determining stockholders entitled to notice of the meeting and to vote at the meeting and at any adjournment or postponement.
Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting of Stockholders to be held on May 11, 2010. The proxy statement relating to the Annual Meeting is attached. Financial and other information concerning Clearwater Paper is contained in our Annual Report to Stockholders for the fiscal year ended December 31, 2009. This proxy statement and our 2009 Annual Report to Stockholders are available on our web site at http://ir.clearwaterpaper.com. Additionally, and in accordance with SEC rules, you may access our proxy materials at www.proxyvote.com which does not have cookies that identify visitors to the site.
YOUR VOTE IS VERY IMPORTANT. Whether or not you plan to attend the Annual Meeting of Stockholders, we urge you to vote and submit your proxy in order to ensure the presence of a quorum.
Stockholders may vote:
1. By internet: go to www.proxyvote.com;
2. By toll-free telephone: call 1-800-690-6903; or
3. By mail (if you receive a paper copy of the proxy materials and wish to vote by mail): mark, sign, date and promptly mail the proxy card in the postage-paid envelope that accompanied the proxy card.
For internet and telephone voting, you will need the Control Number printed on the notice or proxy card you received. Any proxy may be revoked in the manner described in the proxy statement under the heading Revoking your proxy.
Beneficial Stockholders. If your shares are held in the name of a broker, bank or other holder of record, follow the voting instructions you receive from the holder of record to vote your shares.
By Order of the Board of Directors, |
MICHAEL S. GADD |
Vice President, General Counsel and Corporate Secretary |
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CORPORATE GOVERNANCE GUIDELINES; CODE OF BUSINESS CONDUCT AND ETHICS |
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NOMINEES FOR ELECTION AT THIS MEETING FOR A TERM EXPIRING IN 2013 (CLASS II) |
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SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT |
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PROPOSAL 2APPROVAL OF CLEARWATER PAPER CORPORATION ANNUAL INCENTIVE PLAN |
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PROPOSAL 3APPROVAL OF CLEARWATER PAPER CORPORATION 2008 STOCK INCENTIVE PLAN |
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CLEARWATER PAPER CORPORATION
PROXY STATEMENT
for the
2010 ANNUAL MEETING OF STOCKHOLDERS
This proxy statement is being furnished to stockholders of Clearwater Paper Corporation in connection with the solicitation of proxies by our Board of Directors for use at our 2010 Annual Meeting of Stockholders, which is described below. References to the company, we, us or our throughout this proxy statement mean Clearwater Paper Corporation.
INTERNET AVAILABILITY OF ANNUAL MEETING MATERIALS
Under Securities and Exchange Commission (SEC) rules, Clearwater Paper has elected to make our proxy materials available to most of our stockholders over the internet, rather than mailing paper copies of those materials to each stockholder. On or about March 29, 2010, we mailed to most of our stockholders a Notice of Internet Availability of Proxy Materials (the Notice) directing stockholders to a web site where they can access our 2010 Proxy Statement and 2009 Annual Report and view instructions on how to vote via the internet or by phone. If you received the Notice and would like to receive a paper copy of the proxy materials, please follow the instructions printed on the Notice to request that a paper copy be mailed. Some of our stockholders were not mailed the Notice and were instead delivered paper copies of the documents accessible on the internet.
Date, Time and Place of the Meeting
The 2010 Annual Meeting of Stockholders will be held on Tuesday, May 11, 2010, at 9:00 a.m., local time, at the Grand Hyatt Seattle, 721 Pine Street, Seattle, Washington.
Purpose of the Meeting
The purpose of the meeting is to vote upon the election of two directors to our Board, the approval of an annual incentive plan and a stock incentive plan for Rule 162(m) purposes, and the ratification of the appointment of our independent registered public accounting firm.
Recommendation of the Board of Directors
Our Board unanimously recommends that you vote FOR each director nominee and FOR Proposals 2 through 4 contained in this proxy statement.
Who May Vote
Stockholders who owned common stock at the close of business on March 16, 2010, the record date for the Annual Meeting, may vote at the meeting. For each share of common stock held, stockholders are entitled to one vote for as many separate nominees as there are directors to be elected and one vote on any other matter presented.
Proxy Solicitation
Certain of our directors, officers and employees and our proxy solicitor, D.F. King & Co., and our third-party investor relations company, IR Sense, LLC, may solicit proxies on our behalf by mail, phone, fax, e-mail, or in person. We will bear the cost of the solicitation of proxies, including D.F. Kings fee of $10,000 and IR Senses fee of up to $6,400, plus out-of-pocket expenses, and we will reimburse banks, brokers, custodians, nominees and fiduciaries for their reasonable charges and expenses to forward our proxy materials to the beneficial owners of Clearwater Paper stock. No additional compensation will be paid to our directors, officers or employees who may be involved in the solicitation of proxies.
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Tabulation of VotesInspector of Election
Broadridge will act as the inspector of election at the Annual Meeting and we will reimburse reasonable charges and expenses related to the tabulation of votes.
Voting
You may vote your shares in one of several ways, depending upon how you own your shares.
Shares registered directly with Clearwater Paper (in your name):
¡ | Via Internet: Go to www.proxyvote.com and follow the instructions. You will need to enter the Control Number printed on the Notice you received or if you received printed proxy materials, by following the instructions provided with your proxy materials and on your proxy card or voting instruction card. |
¡ | By Telephone: Call toll-free 1-800-690-6903 and follow the instructions. You will need to enter the Control Number printed on the Notice you received or if you received printed proxy materials, by following the instructions provided with your proxy materials and on your proxy card or voting instruction card. |
¡ | In Writing: If you received printed proxy materials in the mail and wish to vote by mail, complete, sign, date, and return the proxy card in the envelope that was provided to you, or provide it or a ballot distributed at the Annual Meeting directly to the Inspector of Election at the Annual Meeting when instructed. |
Shares held in a Clearwater Paper or Potlatch Corporation 401(k) Savings Plan (through Mercer Trust Company):
¡ | Via Internet: If you are a participant in the Clearwater Paper Hourly 401(k) Plan; the Clearwater Paper Salaried 401(k) Plan; the Potlatch Hourly 401(k) Plan; or the Potlatch Salaried 401(k) Plan, go to www.proxyvote.com and follow the instructions. You will need to enter the Control Number printed on the voting instruction form you received. |
¡ | By Telephone: Call toll free 1-800-690-6903 and follow the instructions. You will need to enter the Control Number printed on the voting instruction form you received. |
¡ | In Writing: Complete, sign, date, and return the proxy card that was mailed to you in the envelope that was provided to you. To vote in person at the Annual Meeting, you must obtain a proxy, executed in your favor, from the holder of record, Mercer. |
IMPORTANT NOTE TO 401(K) PLAN PARTICIPANTS: Broadridge, our proxy agent, must receive your voting instructions by 11:59 p.m., Eastern Daylight Time, on May 5, 2010, in order for Broadridge to tabulate the voting instructions of Clearwater Paper 401(k) Savings Plan participants who have voted and communicate those instructions to the Clearwater 401(k) Savings Plan trustee, who will vote your shares.
Shares held in street or nominee name (through a bank, broker or other nominee):
¡ | You may receive a separate voting instruction form with this proxy statement from your bank, broker or nominee, or you may need to contact your bank, broker or nominee to determine whether you will be able to vote electronically using the internet or telephone. To vote in person at the Annual Meeting, you must obtain a proxy, executed in your favor, from the holder of record. |
¡ | If you are the beneficial owner of shares held in street name by a broker, then the broker, as the holder of record of the shares, must vote those shares in accordance with your instructions. If you do not give instructions to the broker, then your broker can vote your shares for discretionary items, but cannot vote your shares for non-discretionary items. Of the matters to be voted upon at the meeting, only the ratification of the selection of our independent registered public accounting firm is considered routine and therefore a discretionary item. |
If you vote via the internet, by telephone or return a proxy card by mail, but do not select a voting preference, the persons who are authorized on the proxy card, voting instruction forms and through the internet and telephone voting facilities to vote your shares will vote your shares FOR the election of the two nominees for director identified in this proxy statement, FOR Proposal 2, FOR Proposal 3 and FOR Proposal 4. If you have any questions or need assistance in voting your shares, please contact D.F. King & Co., toll-free at 1-888-887-1266.
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Revoking your Proxy
If you are a stockholder of record, you may revoke your proxy at any time before the Annual Meeting by giving our Corporate Secretary written notice of your revocation or by submitting a later-dated proxy, and you may revoke your proxy at the Annual Meeting by voting by ballot. Attendance at the meeting, by itself, will not revoke a proxy. If shares are registered in your name, you may revoke your proxy by telephone by calling 1-800-690-6903 and following the instructions or via the internet by going to www.proxyvote.com and following the instructions.
If your shares are held in one of the Clearwater Paper or Potlatch Corporation 401(k) Savings Plans (through Mercer Trust Company), you may revoke your proxy by telephone by calling 1-800-690-6903 and following the instructions or via the internet by going to www.proxyvote.com and following the instructions. Broadridge, our proxy agent, must receive your revocation by 11:59 p.m., Eastern Daylight Time, on May 5, 2010, in order for the revocation to be communicated to the Clearwater Paper or Potlatch Corporation 401(k) Savings Plan trustee.
If you are a stockholder in street or nominee name, you may revoke your voting instructions by informing the bank, broker or other nominee in accordance with that entitys procedures for revoking your voting instructions.
Quorum
On March 16, 2010, the record date, we had 11,476,797 shares of common stock outstanding. Voting can take place at the Annual Meeting only if stockholders owning a majority of the total number of shares issued and outstanding and entitled to vote on the record date are present either in person or by proxy. Abstentions and broker non-votes will both be treated as present for purposes of determining the existence of a quorum.
Votes Needed
The affirmative vote of a majority of the common stock present in person or by proxy at the Annual Meeting and entitled to vote is required to elect each of the nominees for director listed in Proposal 1 and to approve Proposal 2, Proposal 3 and Proposal 4. The inspector of election will tabulate affirmative and negative votes, abstentions and broker non-votes. Withheld votes and abstentions will have the same effect as negative votes. Broker non-votes will not be counted in determining the number of shares entitled to vote.
Majority Vote Standard in Uncontested Director Elections
We have adopted majority voting procedures for the election of directors in uncontested elections. In an uncontested election, each nominee is elected by the vote of a majority of the voting power of the capital stock issued and outstanding, present in person or by proxy and entitled to vote for the election of directors. As provided in our bylaws, an uncontested election is one in which the number of nominees equals the number of directors to be elected in such election.
In accordance with our bylaws, our Board of Directors may nominate or elect as a director only persons who agree to tender, promptly following his or her election or re-election to the Board, an irrevocable resignation that will be effective upon (i) the failure of the candidate to receive the required vote at the next annual meeting at which he or she faces re-election and (ii) the acceptance by the Board of such resignation. If an incumbent director fails to receive the required vote for re-election in an uncontested election, the Nominating and Governance Committee determines whether such directors resignation should be accepted and makes a recommendation to the Board, which makes the final determination whether to accept the resignation. The Board must publicly disclose its decision within 90 days from the date of certification of the election results. If a directors resignation is accepted by the Board, then the Board may fill the resulting vacancy or may decrease the size of the Board.
Annual Meeting Attendance
We cordially invite and encourage all of our stockholders to attend the meeting. Persons who are not stockholders may attend only if invited by us. You should be prepared to present photo identification for admittance. If you are a stockholder of record, you must bring a copy of the Notice in order to be admitted to the meeting. If you hold your shares through one of the Clearwater Paper or Potlatch Corporation 401(k)
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Plans, you must bring your proxy card in order to be admitted to the meeting. If you own shares in street or nominee name, you must bring proof of beneficial ownership (e.g., a current brokers statement) in order to be admitted to the meeting. If you do not provide photo identification and comply with the other procedures outlined above, you will not be admitted to the Annual Meeting.
Other Matters Presented at Annual Meeting
We do not expect any matters, other than those included in this proxy statement, to be presented at the 2010 Annual Meeting. If other matters are presented, the individuals named as proxies will have discretionary authority to vote your shares on the matters.
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Corporate Governance Guidelines; Code of Business Conduct and Ethics
We have established a corporate governance program to help guide our company and to guide our employees, officers and directors in carrying out their responsibilities and duties as well as to set standards for their professional conduct. Our Board has adopted Corporate Governance Guidelines, or Governance Guidelines, which provide standards and practices of corporate governance that we have designed to help contribute to our success and to assure public confidence in our company. In addition, all committees of the Board operate under charters that describe the responsibilities and practices of each committee.
We have adopted a Code of Business Conduct and Ethics, or Ethics Code, which provides ethical standards and corporate policies that apply to all of our directors, officers and employees. Our Ethics Code requires, among other things, that our directors, officers and employees act with integrity and the highest ethical standards, comply with laws and other legal requirements, engage in fair competition, avoid conflicts of interest, and otherwise act in our best interests. We have also adopted a Code of Ethics for Senior Financial Officers that applies to senior management and provides for accurate, full, fair and timely financial reporting and the reporting of information related to significant deficiencies in internal controls, fraud and legal compliance.
We have established procedures for confidentially and anonymously reporting concerns and potential violations regarding accounting, internal controls and auditing matters as well as concerns or potential violations of our ethics codes and other matters.
The role of our Board is to oversee and provide policy guidance on our business and affairs. The Board believes that it will best serve our stockholders if the majority of its members are independent. As of March 16, 2010, our Board had six members, five of whom are outside (non-employee) directors. The Chair of our Board, Boh A. Dickey, is an outside director. With the exception of Gordon L. Jones, who also serves as our President and Chief Executive Officer, or CEO, the Board has determined that none of our directors or their immediate family members have a material relationship with the company (either directly or as a partner, stockholder or officer of an organization that has a relationship with us), and none of our directors or their immediate family members are employees of our independent registered public accounting firm, KPMG LLP. All of our outside directors are independent within the meaning of the New York Stock Exchange, or NYSE, listing standards and our Director Independence Policy.
Our Board meets in executive session without members of management present, as the Board or its individual members deem necessary, and Mr. Dickey, as the Chair, presides over these sessions. Each committee of the Board also meets in executive session, as the committee or its individual members deem necessary.
Our Board and its committees met a total of 31 times in 2009. Our directors attended all meetings of the Board and all meetings of Board committees of which the director is a member during 2009 with the exception of one member that missed one Board meeting. The Board does not have a policy requiring director attendance at annual meetings of our stockholders.
Stockholders and interested parties may contact our directors to provide comments, to report concerns, or to ask a question, by mail at the following address:
Corporate Secretary
Clearwater Paper Corporation
601 West Riverside Ave., Suite 1100
Spokane, Washington 99201
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Stockholders and interested parties may also communicate with our directors as a group by using the form on our web site at www.clearwaterpaper.com, by selecting Investor Relations, then Corporate Governance and Contact the Board. All communications received will be processed by our Corporate Secretary. We forward all communications, other than those that are unrelated to the duties and responsibilities of the Board, to the intended directors.
Our Audit Committee has established procedures to address concerns and reports of potential irregularities or violations regarding accounting, internal controls and auditing matters. Employees may make such reports on a confidential and anonymous basis. All such reports are directed through an independent, third-party hotline provider and are routed directly to the Chair of the Audit Committee. The procedures and hotline number are available by going to our public web site at www.clearwaterpaper.com, and selecting Investor Relations, then Corporate Governance, and Procedures for the Reporting of Questionable Accounting and Auditing Matters.
Our Nominating and Governance Committee, or Nominating Committee, is responsible for identifying, evaluating, recruiting and recommending qualified candidates to our Board for nomination or election. The Board nominates directors for election at each annual meeting of stockholders, and elects new directors to fill vacancies if they occur.
Our Board strives to find directors who are experienced and dedicated individuals with diverse backgrounds, perspectives and skills. Our Governance Guidelines contain membership criteria that call for candidates to be selected for their character, judgment, diversity of experience, business acumen and ability to act on behalf of all stockholders. In addition, we expect each director to be committed to enhancing stockholder value and to have sufficient time to effectively carry out his or her duties as a director. Our Nominating Committee also seeks to ensure that a majority of our directors are independent under NYSE rules and our policies and that one or more of our directors is an audit committee financial expert under SEC rules.
Prior to our annual meeting of stockholders, our Nominating Committee identifies director nominees first by evaluating the current directors whose terms will expire at the annual meeting and who are willing to continue in service. These candidates are evaluated based on the criteria described above, the candidates prior service as a director, and the needs of the Board for any particular talents and experience. If a director no longer wishes to continue in service, if the Nominating Committee decides not to re-nominate a director, or if a vacancy is created on the Board because of a resignation or an increase in the size of the Board or other event, then the committee considers whether to replace such director or to decrease the size of the Board. If the decision is to replace a director, then the Nominating Committee considers various candidates for Board membership, including those suggested by committee members, by other Board members, a director search firm engaged by the committee, or our stockholders. Prospective nominees are evaluated by the Nominating Committee based on the membership criteria described above and set forth in our Governance Guidelines.
A stockholder who wishes to recommend a prospective nominee to the Board for consideration by the Nominating Committee should notify our Corporate Secretary in writing at our principal office. Each notice must include the information about the prospective nominee as would be required if the stockholder were nominating a person to the Board under our Amended and Restated Bylaws, or Bylaws. Such notice must be delivered to our offices by the deadline relating to stockholder proposals to be considered for inclusion in our proxy materials, as described under General InformationStockholder Proposals for 2011 below.
Each notice delivered by a stockholder who wishes to recommend a prospective nominee to the Board for consideration by the Nominating Committee generally must include the following information about the prospective nominee:
¡ | the name, age, business address and residence address of the person; |
¡ | the principal occupation of the person; |
¡ | the number of shares of Clearwater Paper common stock owned by the person; |
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¡ | a statement whether the person, if elected, intends to tender an irrevocable resignation effective upon (i) such persons failure to receive the required vote for re-election and (ii) acceptance of such resignation by the Board; |
¡ | a description of all compensation and other relationships during the past three years between the stockholder and the person; |
¡ | any other information relating to the person required to be disclosed pursuant to Section 14 of the Exchange Act, and |
¡ | the persons written consent to serve as a director if elected. |
The Nominating Committee may require any prospective nominee recommended by a stockholder to furnish such other information as the Nominating Committee may reasonably require to determine the eligibility of such person to serve as an independent director or that could be material to a stockholders understanding of the independence, or lack thereof, of such person.
The foregoing is only a summary of the detailed requirements set forth in our Bylaws regarding director nominations by stockholders that would apply when a stockholder wishes to recommend a prospective nominee to the Board for consideration by the Nominating Committee. A more detailed description of the information that must be provided as to a prospective nominee is set forth in Article 3 of our Bylaws, which are available on our web site at www.clearwaterpaper.com by selecting Investor Relations and then Corporate Governance.
Our Board currently has three standing committees, as described below. The current charters of each of these committees are available on our web site at www.clearwaterpaper.com by selecting Investor Relations and then Corporate Governance.
We currently separate the role of Board Chair from that of our CEO. We adopted this structure because we hired a new CEO in connection with our spin-off from Potlatch Corporation in December of 2008, and our Board believed that the role of Chair should, initially at least, be performed by one of our directors who had served on the board of Potlatch and was familiar and knowledgeable about board governance matters and our business history.
The Board may elect to have the role of Board Chair and CEO performed by the same person, as many companies in our industry do. If we were to adopt that structure, the Board would appoint one of its independent members to serve as Vice Chair, who would act as the lead independent director and, among other responsibilities, provide an independent contact to allow the other directors to communicate their views, and concerns to management as well as preside over non-management executive sessions of Board meetings.
During 2009, the directors reviewed and discussed the risk oversight function to be performed by the Board as well as the risk assessment and management procedures that the company undertakes. Previously, we had placed responsibility for risk oversight primarily on our Audit Committee. After reviewing the matter in 2009, the directors decided to involve the full Board in the oversight of the companys risks, with the Audit Committees primarily responsibility being review and oversight of financial risks directly affecting the companys financial reporting. Management reports periodically to the Board on identification and appropriate monitoring and mitigation of the various material risks facing our company.
As part of the Audit Committees role in the oversight of risks, management updates the committee periodically as to our material financial risk exposures and steps management has taken to monitor and control such exposures. Our Audit Committee reviews with our independent auditors the adequacy and effectiveness of our internal controls and our disclosure controls and procedures. Additionally, our Internal Audit Director provides the Audit Committee with regular updates on our financial risk management procedures and systems of internal control and the General Counsel updates the committee regarding any significant litigation, claims and regulatory and legal compliance matters.
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The following table shows the membership of each committee as of March 16, 2010:
Name | Audit Committee |
Compensation Committee |
Nominating and Governance Committee |
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Fredric W. Corrigan |
X | X | |||||||
Boh A. Dickey (Chair of the Board) |
X | (Chair) | X | ||||||
Gordon L. Jones |
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William D. Larsson |
X | ||||||||
Michael T. Riordan |
X | X | (Chair) | ||||||
William T. Weyerhaeuser |
X | X | (Chair) |
Audit Committee
Our Audit Committee consists of three outside directors, and is responsible for assisting the Board in its oversight of our accounting, financial reporting and internal control matters. As more fully described in its charter, the Audit Committee is also responsible for overseeing the quarterly review and the annual audit of our financial statements. The committee has sole authority to select, compensate and terminate our independent registered public accounting firm and oversees the selection, compensation and termination of our Internal Audit Director. In addition, the committee oversees and administers our Related Person Transactions Policy. See Transactions with Related Persons below. The committee has appointed KPMG LLP as our independent registered public accounting firm, and pre-approves its audit fees and non-audit services and fees in accordance with criteria adopted by the committee.
Our Board has determined that all members of our Audit Committee are independent within the meaning of the NYSE listing standards and our Director Independence Policy, and that all members are financially literate. The Board also has determined that committee members Boh A. Dickey and William D. Larsson are each an audit committee financial expert as defined by SEC rules. The Audit Committee met 11 times in 2009.
Compensation Committee
Our Compensation Committee consists of three outside directors, all of whom are independent within the meaning of the NYSE listing standards and our Director Independence Policy. As more fully described in its charter, the Compensation Committees primary responsibility is the oversight of our executive compensation and benefits programs, including establishing the performance measurements and targets for executive officers incentive pay, as well as annually reviewing and approving their compensation. Additionally, the committee coordinates with our Board Chair the annual performance review of our Chief Executive Officer. The committee also reviews the Compensation Discussion and Analysis contained in this proxy statement and recommends its inclusion to the full Board for approval. See Compensation Discussion and Analysis in this proxy statement for a discussion of the committees role in setting executive compensation. The Compensation Committee met seven times in 2009.
Nominating and Governance Committee
Our Nominating and Governance Committee consists of three outside directors all of whom are independent within the meaning of the NYSE listing standards and our Director Independence Policy. As described more fully in its charter, the Nominating Committee is responsible for identifying, evaluating, recruiting and recommending to the Board nominees for election as directors, and for developing and recommending to the Board corporate governance principles. It also oversees the evaluation of the Board and management. The Nominating Committee met five times in 2009.
Compensation Committee Interlocks and Insider Participation
William T. Weyerhaeuser, Fredric W. Corrigan, Jack A. Hockema, and Michael T. Riordan served as members of our Compensation Committee during 2009. Mr. Hockema resigned from the Board in June 2009. At that time Mr. Corrigan began serving on the committee. All are, or were in the case of Mr. Hockema, outside directors, and none of our named executive officers served as a director or as a member of a compensation committee of any business entity employing any of our directors during 2009.
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Transactions with Related Persons
Securities laws require us to disclose certain business transactions that are considered related person transactions. In order to comply with these requirements, our Board has adopted a Related Person Transactions Policy that applies to our directors and executive officers, any beneficial owner of more than 5% of our voting stock, any immediate family member of any of the foregoing persons, and any entity that employs any of the foregoing persons, or in which any of the foregoing persons is a general partner, principal or 10% or greater beneficial owner. Transactions covered by this policy are those in which (a) we or any of our subsidiaries participate, (b) the amount involved exceeds $120,000, and (c) any related person had, has or will have a direct or indirect material interest, as defined in the policy.
Any proposed related person transaction is reviewed by our Audit Committee at its next regularly scheduled meeting, unless our General Counsel or Corporate Secretary determines that it is not practicable or desirable to wait until the next scheduled meeting for a particular transaction, in which case the Chair of the Audit Committee has the authority to review and consider the proposed transaction. Only those transactions determined to be fair and in our best interests are approved, after taking into account all factors deemed relevant by the Audit Committee, or its Chair, as the case may be. If the Chair approves any related person transaction, then that approval is reported to the Audit Committee at its next regularly scheduled meeting.
We did not conduct any transactions with related persons in 2009 that would require disclosure in this proxy statement or approval by the Audit Committee pursuant to the policy described above.
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Our Board of Directors is divided into three classes serving staggered three-year terms. At the Annual Meeting, our stockholders will elect two individuals to serve as directors until the 2013 Annual Meeting. See Proposal No. 1Election of Directors. Our Bylaws require our directors to be elected by a majority vote of the shares of common stock present or represented by proxy and entitled to vote at the Annual Meeting.
Below are the names and ages of our six directors of as the date of this proxy statement, the year each of them became a director, their principal occupations or employment for at least the past five years, and certain of their other directorships. Unless authority is withheld, the persons named as proxies in the voting materials made available to you or in the accompanying proxy will vote for the election of the nominees listed below. We have no reason to believe that any of these nominees will be unable to serve as a director. If any of the nominees becomes unavailable to serve, however, the persons named as proxies will have discretionary authority to vote for a substitute nominee.
Nominees for Election at this Meeting for a Term Expiring in 2013 (Class II)
William D. Larsson (age 64) has been a director since December 2008. Mr. Larsson served as Senior Vice President and Chief Financial Officer of Precision Castparts Corp., an industrial manufacturing company, from August 2000 until his retirement in December 2008. Mr. Larsson serves as Lead Director and Chairman of the audit committee of Schnitzer Steel Industries (NASDAQ:SCHN), a manufacturer of recycled metal products.
The Board believes that Mr. Larssons experience, knowledge, skills and expertise acquired as the CFO of Precision Castparts, a Fortune 500 company, including financial reporting expertise, capital structure optimization and transactional structuring and financing, add significant value to the Board. Additionally, Mr. Larssons service and experience as a lead independent director for another public company, including active involvement in overseeing governance matters and the interaction of independent directors with a public companys management, strengthen the governance and functioning of our Board. Based primarily on these considerations, the Board concluded that Mr. Larsson should be nominated to be re-elected to serve as one of our directors.
Michael T. Riordan (age 59) has been a director since December 2008. Mr. Riordan served as Chairman, Chief Executive Officer and President of Paragon Trade Brands, a manufacturer of private label disposable diapers and related products, from May 2000 until his retirement in 2002. He also served as President and Chief Operating Officer of Fort James Corporation, a manufacturer of disposable paper products, from August 1997 to August 1998, and prior to that as Chairman and CEO of Fort Howard Corporation, a tissue products manufacturer, up until its merger with James River Corporation in 1997. Mr. Riordan also serves as a director of R.R. Donnelley & Sons Company (NYSE: RRD), a publication, catalog and commercial printing company. He served as a director of Potlatch Corporation from December 2002 to December 2008.
The Board believes that Mr. Riordans experience, knowledge, skills and expertise acquired as an executive officer or CEO of three paper product companies, including experience and understanding of private label consumer product markets as well as strategy formation and execution skills, add significant value to the Board. Additionally, Mr. Riordans extensive qualifications and experience gained from serving on compensation and audit committees for other public companies provides expertise necessary for the functioning of our Board and its committees. Further, Mr. Riordans knowledge of paper products businesses, including pulp-based and consumer products, acquired as a director of Potlatch is integral to the Boards assessment of historical trends and strategic options for our company. Based primarily on these considerations, the Board concluded that Mr. Riordan should be nominated to be re-elected to serve as one of our directors.
Directors Continuing in Office until 2011 (Class III)
Fredric W. Corrigan (age 67) has been a director since January 2009. Mr. Corrigan served as Chief Executive Officer, President and a director of the Mosaic Company, a global crop nutrition company,
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from October 2004 until his retirement in 2007. Prior to that he served as Executive Vice President of Cargill, Incorporated, a producer and marketer of food, agricultural, financial and industrial products and services, from 1999 to 2004. Mr. Corrigan also serves as the Lead Independent Director of Xcel Energy (NYSE: XEL), a U.S. electricity and natural gas company.
The Board believes that Mr. Corrigans experience, knowledge, skills and expertise acquired as the CEO of the Mosaic Company, including experience and understanding of the management of a spin-off public company as well as strategy formation and execution skills, add significant value to the Board. Additionally, Mr. Corrigans service and experience as a lead independent director for another public company, including active involvement in overseeing governance matters and the interaction of independent directors with a public companys management, strengthen the governance and functioning of our Board. Based primarily on these considerations, the Board concluded that Mr. Corrigan should serve as one of our directors.
William T. Weyerhaeuser (age 66) has been a director since December 2008. Mr. Weyerhaeuser has served as Chairman of the Board of Columbia Banking System, Inc. (NASDAQ: COLB), a bank holding company with branches in Washington and Oregon, since January 2001, and served as its Interim Chief Executive Officer from June 2002 until February 2003. He has served as Chairman of the Board of Eden Bioscience Corporation (formerly NASDAQ: EDEN), a developer and manufacturer of natural protein-based products for improving plant health, since November 2001, and served as a director of Potlatch Corporation from February 1990 to December 2008, and as vice-chair of the Board of Directors of Potlatch Corporation from January 2004 to December 2008.
The Board believes that Mr. Weyerhaeusers extensive qualifications and experience as a chair and a lead independent director for other public companies, including active involvement in overseeing governance matters and the interaction of independent directors with a public companys management, strengthen the governance and functioning of our Board. Additionally, Mr. Weyerhaeusers extensive qualifications and experience gained from serving as the chair of compensation committees for other public companies provides expertise necessary for the functioning of our Board and its committees. Further, Mr. Weyerhaeusers knowledge of paper products businesses, including pulp-based and consumer products, acquired as a director of Potlatch is integral to the Boards assessment of trends and strategic options for our company. Based primarily on these considerations, the Board concluded that Mr. Weyerhaeuser should serve as one of our directors.
Directors Continuing in Office until 2012 (Class I)
Boh A. Dickey (age 65) has been a director since December 2008. Mr. Dickey has served as the Chair of the Board since December 2008. Mr. Dickey served as the President, Chief Operating Officer and a director of SAFECO Corporation, an insurance and financial services company, from 1996 until his retirement in 2001. Prior to that he was the Controller and then CFO of SAFECO. He also serves as a director of Potlatch Corporation.
The Board believes that Mr. Dickeys experience, knowledge, skills and expertise acquired as the President and COO of Safeco, including experience and understanding of the operation and governance of a public company, and as its Controller and CFO, as well as those he acquired as an audit partner at an independent public accounting firm, including financial reporting expertise and understanding of internal and financial controls, add significant value to the Board. Additionally, Mr. Dickeys extensive qualifications and experience gained from serving as the chair of an audit committee for another public company provides expertise necessary for the functioning of our Board and the committees it is required to have as a NYSE listed public company. Further, Mr. Dickeys knowledge of paper products businesses, including pulp-based and consumer products, acquired as a director of Potlatch is integral to the Board for assessing historical trends and strategic options for our company. Based primarily on these considerations, the Board concluded that Mr. Dickey should serve as one of our directors.
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Gordon L. Jones (age 60) has been a director and our President and CEO since December 2008. Mr. Jones served as a Vice President of Potlatch Corporation from July 2008 to December 2008, pending completion of the spin-off of Clearwater Paper. Since January 2001 he has served as the President and Managing Member of Jones Investment Group LLC, an investment company. Prior to that, Mr. Jones served from May 1999 to November 2000 as President, Chief Executive Officer, and Director for Blue Ridge Paper Products, Inc., a manufacturer of paperboard and packaging products.
The Board believes that Mr. Jones should serve as a director because, as CEO, his knowledge of our day-to-day operations and effectiveness of our business strategies provides a valuable perspective to our Board. Additionally, Mr. Jones more than 30 years of experience in the pulp and paper industry, including his position as Chief Executive Officer and a director for Blue Ridge Paper Products, as well as a number of executive positions with Smurfit-Stone and predecessor companies, are integral to the Boards assessment of business opportunities and strategic options for our company.
THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS A VOTE FOR THE ELECTION OF THE TWO NOMINEES FOR DIRECTOR.
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SECURITY OWNERSHIP OF CERTAIN BENEFICIAL
OWNERS AND MANAGEMENT
This table shows the number of shares beneficially owned as of February 28, 2010, by each owner of more than 5% of our common stock, each of our directors, each executive officer for whom compensation is reported in this proxy statement, and all directors and executive officers as a group. The number of shares reported is based on data provided to us by the beneficial owners of the shares. The percentage ownership data is based on 11,476,797 shares of our common stock outstanding as of February 28, 2010, unless otherwise noted. Under SEC rules, beneficial ownership includes shares over which the person or entity exercises voting or investment power. Except as noted, and subject to applicable community property laws, each owner has sole voting and investment power over the shares shown in this table.
Amount and Nature of Common Stock Beneficially Owned |
||||||||||||
Number of Shares Beneficially Owned |
Right to Acquire (1) |
Total Shares Beneficially Owned |
Percent of Class |
Common Stock Units (2) | ||||||||
Stockholders Owning More Than 5% |
||||||||||||
T. Rowe Price Associates, Inc |
999,206 | (3) | 999,206 | 8.70 | % | |||||||
BlackRock, Inc |
910,670 | (4) | 910,670 | 8.01 | % | |||||||
The Vanguard Group, Inc. |
610,433 | (5) | 610,433 | 5.37 | % | |||||||
Directors and Named Executive Officers |
||||||||||||
Fredric W. Corrigan |
5,000 | | 5,000 | * | 5,567 | |||||||
Boh A. Dickey |
4,000 | (6) | | 4,000 | * | 5,923 | ||||||
Gordon L. Jones |
20,808 | (7) | 15,963 | 36,771 | * | | ||||||
William D. Larsson |
| | | * | 5,923 | |||||||
Michael T. Riordan |
488 | | 488 | * | 5,923 | |||||||
William T. Weyerhaeuser |
36,991 | (8) | | 36,991 | * | 11,719 | ||||||
Thomas H. Carter |
3,695 | (9) | 3,526 | 7,221 | * | | ||||||
Robert P. DeVleming |
19,324 | (10) | 4,024 | 23,348 | * | | ||||||
Michael S. Gadd |
3,675 | (11) | 4,578 | 8,253 | * | | ||||||
Linda K. Massman |
11,050 | 5,365 | 16,415 | * | | |||||||
Harry D. Seamans(12) |
14,121 | (13) | | 14,121 | * | | ||||||
Directors and Executive Officers as a Group (11 persons) |
105,031 | (14) | 33,456 | 138,457 | 1.20 | % |
* | Less than 1% |
[Footnotes to this table appear on the following page.]
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(1) | Represents shares that are issuable under restricted stock units that are vested as of February 28, 2010 and shares that are issuable as a result of the vesting of restricted stock units within 60 days of February 28, 2010. |
(2) | Represents common stock units as of February 28, 2010. These stock units are not actual shares of common stock and have no voting power. In the case of our directors, these stock units are credited, along with any accrued dividend equivalents, on a one-for-one basis with our common stock pursuant to our Deferred Compensation Plan for Directors (see Compensation of Directors). The units represent deferred directors fees for Mr. Weyerhaeuser, and annual stock unit awards granted in January and March 2009 to all non-employee directors. Mr. Weyerhaeusers deferred directors fees will be converted to cash and paid according to the election made prior to deferring fees. The annual deferred awards to non-employee directors are converted to cash and paid upon separation from service as a director. |
(3) | Based on the stockholders Schedule 13G/A filed on February 12, 2010, with the SEC, the stockholder serves as an investment advisor registered under the Investment Act, with sole dispositive power over all these shares and sole voting power over 324,230 of these shares. These securities are owned by various individuals and institutional investors including T. Rowe Price Small-Cap Value Fund, Inc (which owns 655,000 shares, representing 5.7% of the shares of our common stock outstanding as of December 31, 2009), which T. Rowe Price Associates, Inc. (Price Associates) serves as investment advisor with power to direct investments and/or sole power to vote the securities. For the purposes of the reporting requirements of the Securities Exchange Act of 1934, Price Associates is deemed to be a beneficial owner of such securities; however, Price Associates expressly disclaims that it is, in fact, the beneficial owner of such securities. |
(4) | Based on the stockholders Schedule 13G filed on January 29, 2010, with the SEC. The Schedule indicates that sole dispositive power over all these shares is held as of December 31, 2009 by the following entities: BlackRock Advisors (UK) Limited; BlackRock Institutional Trust Company, N.A.; BlackRock Fund Advisors; BlackRock Asset Management Australia Limited; BlackRock Investment Management, LLC; BlackRock International Ltd. |
(5) | Based on the stockholders Schedule 13G filed on February 8, 2010, with the SEC, the stockholder serves as an investment advisor registered under the Investment Act, with sole dispositive power over all these shares and sole voting power over 15,066 of these shares. These securities are owned by various individuals and institutional investors including Vanguard Fiduciary Trust Company (which owns 15,066 shares, representing .13% of the shares of our common stock outstanding as of December 31, 2009), with power to vote the shares. |
(6) | These shares are held in the name of Mr. Dickey and his spouse with whom Mr. Dickey shares voting and investment power. |
(7) | Includes 4,200 shares held by Jones Investment Group LLC over which shares Mr. Jones has sole voting and investment power. |
(8) | Includes the following: (i) 1,275 shares owned directly; (ii) 16,435 shares held by trusts or nonprofit entities of which Mr. Weyerhaeuser is either a trustee or director, over none of which he has sole voting and investment power, 16,435 shares over which he has shared voting power, 12,218 over which he has shared investment power; and (iii) 18,301 shares held by a trust of which Mr. Weyerhaeuser is a trustee and has sole voting and investment power. Also includes 980 shares held in the name of his spouse, of which Mr. Weyerhaeuser disclaims beneficial ownership. Mr. Weyerhaeuser disclaims beneficial ownership of all shares except for the 1,275 shares he owns directly and 18,301 shares held in a trust for his benefit for which he is also trustee. |
(notes continue on next page)
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(9) | Includes 410 shares of common stock held for Mr. Carters individual account under our 401(k) employee savings plan. |
(10) | Includes 1,760 shares of common stock held for Mr.DeVlemings individual account under our 401(k) employee savings plan. |
(11) | Includes 26 shares of common stock held for Mr. Gadds individual account under our 401(k) employee savings plan. |
(12) | Mr. Seamans retired effective April 30, 2009. |
(13) | Includes 431 shares of common stock held for Mr. Seamans individual account under our 401(k) employee savings plan. |
(14) | Includes an aggregate of 2,196 shares of common stock held for the executive officers benefit under our 401(k) employee savings plan. |
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The Compensation Committee of the Board of Directors has reviewed and discussed the Compensation Discussion and Analysis required by Item 402(b) of Regulation S-K with management and, based on such review and discussions, the Committee recommended to the Board that the Compensation Discussion and Analysis be included in this Proxy Statement and incorporated by reference into our 2009 Annual Report on Form 10-K.
The Committee Members: | ||
William T. Weyerhaeuser, Chair | ||
Fredric W. Corrigan | ||
Michael T. Riordan |
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COMPENSATION DISCUSSION AND ANALYSIS
We were a wholly owned subsidiary of Potlatch Corporation until our spin-off on December 16, 2008. In connection with the spin-off, we entered into an Employee Matters Agreement, or EMA, with Potlatch that addresses the parties respective obligations to employees and former employees who are or were associated with our business. Under the EMA, we agreed to provide for twelve months following the spin-off a substantially similar compensation program for our employees, including our named executive officers, as the program administered by Potlatch. As required by the EMA, we adopted or amended existing executive compensation plans, as appropriate, to replace or modify executive compensation plans previously sponsored by Potlatch or us. Consequently, our compensation program for 2009 was generally based on or derived from Potlatchs program. There were, however, some notable exceptions for 2009 from Potlatchs program, such as a change in company performance measures under our annual cash incentive plan discussed on page 23 to reflect the fact that we are a stand-alone manufacturing company as opposed to part of a larger organization with a parent corporation that is a real estate investment trust.
This Compensation Discussion and Analysis discusses our 2009 compensation program for our following named executive officers:
Gordon L. Jones | President and Chief Executive Officer | |
Linda K. Massman | Vice President, Finance and Chief Financial Officer | |
Robert P. DeVleming | Vice President, Consumer Products | |
Thomas H. Carter | Vice President, Human Resources | |
Michael S. Gadd | Vice President, General Counsel and Corporate Secretary | |
Harry D. Seamans | former Vice President, Pulp and Paperboard |
This Compensation Discussion and Analysis is organized into three sections. In the first section below, titled Compensation Philosophy and Objectives, we describe the key objectives and mechanics of our compensation program. Many of these objectives and mechanics applied to Potlatchs compensation program in 2008, and applied through the EMA to our compensation program in 2009.
In the second section below, titled Analysis of 2009 Compensation, we describe the compensation earned by or paid to our named executive officers during 2009.
In the third section below, titled 2010 Compensation Program Changes, we describe actions that the Compensation Committee has taken to develop a distinctly Clearwater Paper compensation program supporting our strategic objectives that will apply to 2010 and beyond.
Compensation Philosophy and Objectives
Our compensation philosophy is to pay our executives competitive and fair compensation that is linked to individual and company performance. The objectives of our executive compensation program are to attract, retain, motivate, and reward executives in order to enhance the long-term profitability of the company, incent stockholder value creation, and align executives interests with those of our stockholders. We target our executive compensation levels to be at or near the median of compensation paid by comparable companies with the opportunity to reward above the median for outstanding performance. We believe that a significant portion of total compensation for our executives should be at-risk and dependent on the achievement of target levels of performance.
Compensation Oversight
The Compensation Committees primary responsibility is the oversight of our executive compensation and benefits programs. The committees purview includes approving the performance measurements and targets for executive officers incentive pay as well as annually reviewing and approving their compensation packages.
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Management Input
As part of our process for establishing executive compensation, our CEO and our Vice President, Human Resources, or VP-HR, provide information and make recommendations to the Compensation Committee. Our VP-HR provides the Compensation Committee with a detailed review of the actual results for the company and each operating division compared to the performance measures set at the beginning of the year under our annual incentive plan. Our CEO provides to the committee:
¡ | his performance evaluations of the executives who report to him; |
¡ | recommendations as to changes to base salaries as well as target amounts for annual cash bonuses and equity awards for each executive officer, excluding his own; |
¡ | recommendations regarding annual cash bonuses to be paid to our executive officers; |
¡ | recommendations regarding compensation packages for executives being hired or promoted; and |
¡ | proposed company and operating division performance targets. |
Recommendations regarding target and actual executive compensation components are based on the principal duties and responsibilities of each position, competitor pay levels within our industry in both regional and national markets and at comparable companies, and internal pay equity, as well as on individual performance considerations.
Compensation Consultants
The Compensation Committee has engaged Deloitte Consulting LLP, or Deloitte, to advise the Compensation Committee on executive compensation matters. The Nominating Committee has also engaged Deloitte to advise that committee on director compensation matters. Deloitte does not advise any of our executive officers as to their individual compensation and does not perform other services for the company. Deloitte periodically performs a competitive market assessment of each executive officers compensation package that the committee uses to analyze each component of such compensation as well as each executive officers compensation in the aggregate. The intent of these assessments is to evaluate the proper balance and competitiveness of our executive officers compensation as well as the form of award used to accomplish the objective of each component.
Deloitte also assists the Compensation Committee on an annual basis in reviewing and analyzing the compensation packages for the CEO and of each of our other executive officers. Deloitte provided such assistance to the committee in 2009 and in early 2010 in connection with the committees determination of annual bonuses for 2009 and base salary adjustments for 2010, and its review and approval of annual and long-term incentive award opportunities for our executive officers for 2010.
As part of the redesign of our executive compensation program for 2010 and beyond, at the request of the Compensation Committee and in connection with Deloittes role as the committees consultant, management worked with Deloitte to ensure Deloitte was aware of and could provide their perspective on managements proposals presented to the committee. Deloitte performed a competitive market analysis of our 2009 executive compensation as part of the redesign of our compensation program.
Ultimately, decisions about the amount and form of executive compensation under our compensation program are made by the Compensation Committee alone and may reflect factors and considerations other than the information and advice provided by Deloitte or management.
Establishing Compensation
At meetings held in the first quarter of each year, the Compensation Committee typically takes the following actions relating to the compensation for our executive officers, and in some cases other senior employees:
¡ | approves any base salary increases; |
¡ | approves the payment of cash awards under our annual incentive plan for the prior years performance; |
¡ | approves the settlement of any performance based equity awards previously issued under our long-term incentive plan; |
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¡ | establishes the performance measures and approves the target award opportunity for cash awards under our annual incentive plan for the current year; |
¡ | establishes the performance measures for any performance based equity awards under our long-term incentive plan; |
¡ | approves the threshold and maximum levels of performance under the annual and long-term incentive plans, including performance shares, as well as the payouts for achieving those levels of performance; |
¡ | approves the grant of any other equity awards, such as restricted stock units that vest based on continued employment, under our long-term incentive plan; and |
¡ | establishes the peer group of companies that will be used for purposes of measuring relative performance under the performance based equity awards. |
Use of Tally Sheets. In connection with the committees review and approval of executive compensation, it periodically analyzes tally sheets prepared by Deloitte that affix dollar amounts to all components of each executive officers compensation consisting of base salary and bonuses, outstanding equity awards, benefits, and potential termination of employment and change-in-control severance payments under several different scenarios. The committee reviews tally sheets for our CEO on an annual basis and every other year for the other executive officers. Accordingly, tally sheets were prepared for all of our executive officers in February 2009 and only for Mr. Jones in January 2010.
Wealth Accumulation Analysis. The committee also periodically reviews a wealth accumulation analysis prepared by Deloitte in establishing our executive officers compensation. The wealth accumulation analysis is comprised of an assessment of the potential value of equity holdings for each of our executive officers based on (i) each of the termination scenarios presented to the committee in the tally sheet, and (ii) multiple company stock price scenarios at the end of a five and ten-year period. The purpose of the analysis is to identify the potential wealth that may be created as a result of our compensation program and assist the committee in determining if that wealth creation is appropriate given our projected performance. The committee reviews wealth accumulation for our CEO on an annual basis and every other year for the other executive officers. Accordingly, a wealth accumulation analysis was prepared for all of our executive officers in February 2009 and only for Mr. Jones in January 2010.
Competitive Market Assessments. The committee conducts a periodic review of each of our executive officers compensation and, in connection with these assessments, analyzes competitive data provided by Deloitte. Deloitte performed such an assessment for the committee in March 2009 and again in January 2010. Deloittes market assessment utilizes blended market data from relevant survey sources, including the Forest Products Industry Compensation Association Survey for industry-specific market data, as well as surveys from Mercer and Watson Wyatt for market data on non-durable goods manufacturing and general industry companies of similar size. This sample includes a number of the companies that comprised our 2009 peer group as well as other companies outside of that peer group to which we compare our compensation. In the competitive assessment, Deloitte gathers competitive compensation data that is adjusted, if possible and appropriate, to the revenues of the company for corporate-based employees and each operating division for division employees. The competitive assessment is based on executive positions that are comparable to those of our executive officers.
Individual Performance. We adjust compensation against the median level for individual executives, as appropriate, to recognize variables such as job performance, long-term potential, experience and for purposes of recruitment and retention. Total direct compensation (defined as base salary plus short- and long-term incentives) earned by our executives may vary from the market median (above or below) based on individual performance.
2009 Peer Group
Based upon the analysis of, and in consultation with Deloitte in early 2009, we established a peer group for purposes of comparing our corporate performance as well as for purposes of evaluating the competitiveness of our compensation practices. The Compensation Committees primary criterion, for such peer companies
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is the industry in which they operate, and secondarily their respective annual revenue and market capitalization. The peer group applicable for performance share grants for the three year period beginning January 1, 2009 consisted of the following companies:
Company Name | Revenue (in Millions) (1) |
Market Capitalization (in Millions) (2) | ||||
International Paper Company |
$ | 23,366 | $ | 11,598 | ||
Kimberly-Clark Corporation |
$ | 19,115 | $ | 26,464 | ||
MeadWestvaco Corporation |
$ | 6,049 | $ | 4,900 | ||
Smurfit-Stone Container Corporation(3) |
$ | 5,574 | $ | 71 | ||
Weyerhaeuser Company |
$ | 5,528 | $ | 9,118 | ||
Graphic Packaging Holding Company |
$ | 4,096 | $ | 1,191 | ||
Sonoco Products Company |
$ | 3,597 | $ | 2,925 | ||
Temple-Inland, Inc. |
$ | 3,577 | $ | 2,257 | ||
Rock-Tenn Company |
$ | 2,812 | $ | 1,953 | ||
Packaging Corporation of America |
$ | 2,148 | $ | 2,370 | ||
Verso Paper Corporation |
$ | 1,361 | $ | 137 | ||
P.H. Glatfelter Company |
$ | 1,197 | $ | 554 | ||
Wausau Paper Corporation |
$ | 1,032 | $ | 568 | ||
Buckeye Technologies, Inc. |
$ | 755 | $ | 378 | ||
Neenah Paper, Inc. |
$ | 574 | $ | 205 | ||
Caraustar Industries, Inc.(4) |
N/A | N/A | ||||
25th Percentile |
$ | 1,279 | $ | 466 | ||
Median |
$ | 3,577 | $ | 1,953 | ||
75th Percentile |
$ | 5,551 | $ | 3,913 | ||
Clearwater Paper Corporation |
$ | 1,250 | $ | 625 | ||
Percentile Rank |
24th Percentile | 36th Percentile |
(1) | Annual revenue for fiscal year 2009. |
(2) | As of December 31, 2009. |
(3) | Smurfit-Stone Container Corp. filed for bankruptcy on January 26, 2009. |
(4) | Caraustar Industries, Inc. emerged from bankruptcy as a private company in 2009, therefore this information is unavailable. |
Compensation Components
We balance our executives total direct compensation among three components:
¡ | Base salary; |
¡ | Short-term, or annual, cash incentives; and |
¡ | Long-term equity-based incentives. |
Compensation Component Objectives. The Compensation Committees goal in determining compensation for our executive officers is to award compensation that is consistent with our compensation philosophy. Salaries are provided to employees as compensation for basic services to the company and to meet the objectives of attracting and retaining the talent needed to run our business. Our short-term cash incentives reward employees for helping us achieve or exceed annual financial targets. Our long-term equity incentives reward employees for helping us outperform our peers with respect to stockholder return and provide retention incentives. We also compensate executives with higher levels of responsibility with a higher proportion of at-risk compensation and a larger proportion of equity compensation, so that their interests are more closely aligned with those of our stockholders. See the analysis of 2009 compensation on page 25 for each named executive officers individual pay mix.
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To ensure fiscal discipline, we set threshold performance levels below which no annual or long term performance based incentive payments are to be made and set caps on the aggregate amount of incentive compensation that we can pay.
Base Salary. The Compensation Committee targets executive base salaries at the median of competitive practice, with such adjustments as management and the committee deem necessary. We have base salary ranges for each level, or pay grade, for all of our salaried employees, including our CEO. These ranges are set based upon our consultation with Deloitte. The placement of an executive officers rate of pay within the salary range for a given position corresponds to the executives level of experience, job performance, long-term potential and tenure. Although an initial salary range for our CEO is determined as described above, our CEOs base salary is set by the Compensation Committee.
Annual Cash Incentives. Our annual cash incentive program links compensation to annual company performance by awarding cash bonuses for achieving pre-defined corporate financial targets, pre-defined operating division financial targets or both.
Target Opportunities. The target annual cash bonus for each of our executive officers is defined as a set percentage of base salary based on the pay grade of the officers position. The Compensation Committee periodically reviews these target percentages for our executive officers and approves modifications when appropriate, based in part on the recommendations and input of management and Deloitte after a review of competitive practice. Although our CEOs target award is initially calculated as a percentage of base salary based in part on input from Deloitte, ultimately the Compensation Committee establishes the actual target amount and the award earned by our CEO.
Performance Measures. At the beginning of the year, the committee determines the objective performance measures that must be achieved in order for awards to be earned by executive officers. The committee typically establishes two types of objective measures, one relating to the companys overall financial performance for the year and one relating to an executive officers operating divisions performance for the year. The objective criteria are then communicated to the officers. Additionally, individual performance goals are established at the beginning of the year for each executive officer.
Calculation of Earned Awards. After the end of the year, actual financial performance is calculated and the results are compared to the pre-approved, objective performance measures. Awards are further adjusted based on individual performance modifiers that are determined based on the individual employees annual performance review.
Once set by the Compensation Committee, target performance measures are not generally changed. However, upon the completion of the calculations for all eligible corporate and operating division employees, the committee is provided discretion under our annual incentive plan to modify individual annual incentive awards, or annual awards to all eligible employees as a group, after considering operating division performance, the companys overall performance, an individuals performance or unusual and extraordinary or infrequently occurring items. The committee also considers safety performance, environmental performance, and other factors when considering awards to be approved.
Earned awards are paid in cash in the first quarter of the year following the applicable performance year. If an executive officer does not meet his or her stock ownership requirement, awards are paid 50% in cash and 50% in stock. Executive officers may also elect to defer annual incentive awards pursuant to our deferred compensation program. Under our annual incentive plan, the Compensation Committee has discretionary authority to limit the amount and alter the time and form of payment of annual bonus awards even if we meet performance criteria. The committee did not exercise this authority for 2009.
Long-Term Incentives. Under our long-term equity incentive program, or LTIP, which is intended to link compensation to long-term company performance, we grant two types of equity awards:
¡ | performance shares; and |
¡ | restricted stock units, or RSUs. |
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Performance Shares. Performance shares represent the contingent right to receive a varying number of shares of common stock based on our total stockholder return, or TSR, performance over a three-year period relative to the peer group applicable to the year in which the award is granted. TSR is stock price appreciation plus cash dividends. TSR is comprised of the increase in a companys stock price from the beginning of the performance period until the last day of the performance period, and includes all cash dividends paid on shares of common stock. Performance shares reward employees when the company achieves total stockholder returns that exceed those of the applicable peer group; encourage employees to focus on enhancing long-term stockholder value; and align managements interests with stockholders interests. The committee determines performance share grants to our executive officers annually, in the first quarter of each year.
Restricted Stock Units. RSUs represent the contingent right to receive a fixed number of shares of common stock in the future so long as the employee remains employed through the applicable vesting period. We have used, and will continue to use, RSUs to help recruit or retain key employees and to align the interests of newly hired executives with those of our stockholders. We believe that RSUs enhance retention of officers and other key personnel as a result of the vesting period. Additionally, these awards encourage the recipients to increase the value of the award over the vesting period since they are not eligible to be paid out until fully vested. The use of RSUs as part of our long-term incentives is also consistent with the practices of our peer group.
In 2009, the committee granted RSUs to certain of our named executive officers to replace the value of Potlatch equity awards that were cancelled upon the spin-off and induce employees to join a newly formed public company. The committee determines annual RSU grants to our executive officers in first quarter of each year. These RSU grants generally vest at the end of a three-year period subject to continued employment.
Long-Term Incentive Opportunities. Based on an assessment of competitive long-term equity incentive opportunities performed by Deloitte, guideline long-term incentive values are used for each executive officer pay grade. For 2009, we used the guidelines that existed under the Potlatch program pursuant to our obligations under the EMA. The guideline long-term incentive values, which generally approximate the median of competitive practice for our executive base salary grades, are then converted to a guideline number of performance shares and RSUs based on the average closing price for our common stock over a fixed period of time prior to the date of grant. The actual number of performance shares granted to eligible employees aside from the CEO is further subject to an increase or decrease at the Compensation Committees discretion, based upon managements assessment of an individual employees past contributions and potential future contributions to the company. For the CEO, the committee determines the number of performance shares to be awarded based on a review by Deloitte of competitive long-term incentive opportunities and the committees evaluation of the CEOs performance.
Because of our obligations under the EMA, we used the Potlatch guidelines for purposes of determining target LTIP awards granted in 2009 for our executive officers. The Compensation Committee engaged Deloitte to evaluate these guideline values for purposes of our compensation program going forward.
Timing of Long-Term Incentive Awards. The grant date for equity awards is the day of the Compensation Committee meeting at which the awards are approved. These meetings are scheduled well in advance and are not coordinated with the release of any material, non-public information. For executive officers who are hired during the year, the committee generally approves equity grants that are effective upon the executives start date. For the purpose of converting the dollar value of a grant into a set number of shares, the committee may approve the use of the price of our common stock as of the grant date or the use of an average trading price over a set period.
Limitations on and Adjustments to Long-Term Awards. The Compensation Committee reserves the right to reduce or eliminate any performance share award to an employee, or to all senior employees as a group, if it determines that TSR has been insufficient, or if our financial or operational performance has been inadequate. We had no performance share awards outstanding for the performance period ending December 31, 2009, so the committee did not need to consider exercising this authority.
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Clawback. The company has the right to cancel or adjust the amount of any equity award if our financial statements on which the calculation or determination of the award was based are subsequently restated due to error or misconduct and, in the judgment of the committee, the financial statements as restated would have resulted in a smaller or no award if such information had been known at the time the award had originally been calculated or determined. In addition, in the event of such a restatement, we may require an employee who received an award to repay the amount by which the award as originally calculated or determined exceeds the award as adjusted.
In order to develop incentive programs for 2009 that more directly linked our employees performance and compensation with the companys financial performance as a C Corporation and stand-alone manufacturing company, we instituted changes to the incentive programs that were developed by Potlatch and largely adopted by us pursuant to our agreement under the EMA. These changes were reviewed, analyzed and approved by the Compensation Committee with the assistance of Deloitte.
Annual Incentives
To reflect our status as a manufacturing company, we used the following performance measures for 2009 annual cash incentive awards:
¡ | Earnings before interest, taxes, depreciation and amortization, or EBITDA, measured at the company level against pre-defined targets; and |
¡ | EBITDA measured at the operating division level against pre-defined targets. |
The use of these measures is intended to focus participants on generating income and cash flow by both increasing revenues and controlling costs. In addition, EBITDA is a common measure used by the investment community to measure the performance of companies like ours. We believe that the use of these measures will further improve the alignment of our employees and stockholders interests.
Program Mechanics. A target incentive pool was calculated based on the sum of the target annual incentive amounts for each participant in the annual incentive program. Based on year-end performance, the Compensation Committee approved the funding for the incentive pool based on our company performance against a pre-determined EBITDA target and the allocation of the pool to our corporate and operating divisions. The incentive pool could have funded from 0% to 200% of the target pool. The funded pool was allocated to the corporate and operating division units based on the following:
¡ | Corporate: company EBITDA performance; |
¡ | Operating Divisions: operating division EBITDA performance (weighted 75%) and company EBITDA performance (weighted 25%); and |
¡ | Individual performance of each units participants. |
For a division that achieved its target EBITDA, those who participated in the annual incentive program within that division were eligible to receive 100% of that portion of their annual target incentive award that is based on their respective operating divisions performance, subject to each participants individual performance modifier which may increase or decrease their award payment. Individual awards could range from zero to two times the amount earned based on the companys and the participants operating division financial performance.
The operating division vice presidents allocated the portion of the incentive pool earned by or allocated to their divisions among individual participants based on their respective annual performance reviews. The Compensation Committee established the actual award for our CEO, and also reviewed and approved the CEOs recommendations for bonus payouts to other named executive officers. The committee believes that a corporate performance link in the operating division allocation is necessary to keep a division motivated to maximize its contribution to overall company EBITDA in the event that the division enters a down-cycle and the division-specific goals cannot be reached, as well as to encourage employees to focus on the performance of the company as a whole.
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Performance Target Scales. The company and operating division EBITDA performance scales for 2009 annual cash bonuses and the corresponding incentive pool modifiers as a multiple of target were as follows:
Performance Level | EBITDA Performance (Versus Target) |
Incentive Pool Modifier (Multiple of Target) | ||
Threshold |
75% of Target |
0.25 x Target Pool | ||
Target |
100% of Target |
1.0 x Target Pool | ||
Maximum |
133.3% of Target |
2.0 x Target Pool |
The incentive pool modifiers for EBITDA proportionally increase or decrease between threshold and target levels and between target and maximum levels. There is no annual award payment for a divisions participants for divisional EBITDA performance below the divisions EBITDA target. At the CEOs discretion, the portion of the funded incentive pool allocated to a division could allow for a greater than target amount to be paid, except to an executive officer, for EBITDA performance above the divisions target.
Long Term Incentive Awards
The long-term incentive award granted to eligible employees, excluding our CEO, consisted of the two components generally described above:
¡ | 75% in the form of performance shares that may settle in our shares based on our TSR compared to that of our peer 2009 group during the three-year performance period beginning January 1 2009 and ending December 31, 2011; and |
¡ | 25% in the form of time-vested RSUs with three-year cliff vesting subject to continuing employment. |
Our CEO received only performance shares to provide him with the highest degree of variable, or at-risk, compensation consistent with aligning his pay to the performance of the company and maximizing the link between his pay and stockholder value creation.
For the three-year performance period beginning January 1, 2009 and ending December 31, 2011, the relative TSR performance scale and the corresponding number of shares earned as a percentage of target were set by the Compensation Committee as follows:
Performance Level | Total Stockholder Return Percentile Rank (Versus 2009 Peer Group) |
Number of Shares Earned (Percentage of Target) | ||
Threshold |
33rd Percentile |
25% of Target | ||
Target |
50th Percentile |
100% of Target | ||
Maximum |
85th Percentile |
200% of Target |
The number of performance shares earned for relative TSR performance will proportionately increase or decrease between threshold and target levels and between target and maximum levels. Performance at the 85th percentile would require that we outperform over 80% of the members of the peer group companies.
The Compensation Committee believes that for purposes of measuring relative corporate performance for awarding annual or long-term incentives:
¡ | the 33rd Percentile is an appropriate floor for purposes of setting a minimum standard of performance necessary to earn an award because it is consistent with our philosophy of placing executive officers compensation at risk if minimal performance is not achieved; |
¡ | the 50th Percentile is an appropriate measure for purposes of paying 100% of the target amount because it is consistent with targeted level of performance by the company in comparison to our peers; and |
¡ | the 85th Percentile is an appropriate measure for purposes of paying 200% of the target amount because it is in line with our philosophy of maintaining fiscal discipline by capping total compensation while also rewarding executives for achieving superior performance. |
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Comparison of 2009 Target and Actual Compensation
To align the goals of our executives with higher levels of responsibility with our short- and long-term business goals, we compensate those executives with a higher proportion of at-risk compensation. The following table shows the target and the actual amounts for salary and annual and long-term incentive awards for our named executive officers, along with the 2009 percentage of total direct compensation represented by the amount of each component (i.e., the mix of pay).
TARGET 2009 TOTAL DIRECT COMPENSATION (1) |
ACTUAL 2009 TOTAL DIRECT COMPENSATION (1) |
|||||||||||||||||||||||
Name | Salary (% of Total) |
Target annual incentive award (cash) (% of Total) |
Guideline long-term incentive grant value (equity) (2) (% of Total) |
Salary (3) (% of Total) |
Actual annual (cash) (% of Total) |
Actual long-term incentive grant value (equity) (4) (% of Total) |
||||||||||||||||||
Gordon L. Jones |
$ | 650,000 | $ | 452,100 | $ | 992,712 | $ | 645,820 | $ | 1,537,100 | $ | 903,885 | ||||||||||||
(31.03 | )% | (21.58 | )% | (47.39 | )% | (20.92 | )% | (49.79 | )% | (29.28 | )% | |||||||||||||
Linda K. Massman |
$ | 375,000 | $ | 185,400 | $ | 303,075 | $ | 370,840 | $ | 630,400 | $ | 257,082 | ||||||||||||
(43.43 | )% | (21.47 | )% | (35.10 | )% | (29.47 | )% | (50.09 | )% | (20.43 | )% | |||||||||||||
Robert P. DeVleming |
$ | 270,480 | $ | 121,100 | $ | 242,460 | $ | 269,160 | $ | 257,400 | $ | 205,664 | ||||||||||||
(42.66 | )% | (19.10 | )% | (38.24 | )% | (36.76 | )% | (35.15 | )% | (28.09 | )% | |||||||||||||
Thomas H. Carter |
$ | 240,000 | $ | 107,300 | $ | 197,910 | $ | 238,340 | $ | 321,800 | $ | 167,864 | ||||||||||||
(42.02 | )% | (19.68 | )% | (36.30 | )% | (32.74 | )% | (44.20 | )% | (23.06 | )% | |||||||||||||
Michael S. Gadd |
$ | 230,040 | $ | 99,700 | $ | 197,910 | $ | 221,660 | $ | 299,200 | $ | 167,864 | ||||||||||||
(43.60 | )% | (18.90 | )% | (37.51 | )% | (32.18 | )% | (43.44 | )% | (24.37 | )% |
(1) | Total direct compensation is the sum of base salary, short-term incentives and long-term incentives. Mr. Seamans retired effective April 30, 2009 and therefore is not included in this table. |
(2) | These amounts represent the dollar value of the long-term equity incentive target guideline amount for the applicable salary grade in March 2009. Our executive officers grants were in the form of 75% performance shares that may pay out based on our TSR compared to that of our peer group during the three-year performance period, and 25% time vested RSUs with three-year cliff vesting subject to continuing employment, except Mr. Jones grant which is in the form of 100% performance shares. Such amounts may or may not be paid out depending on the companys performance over the three-year performance period. The table on page 36 lists the performance measures and the achievement attained relative to threshold, target, and maximum goals for those awards. |
(3) | Salary increases for 2009 did not go into effect until March 1, 2009, which explains differences between target and actual salaries. Mr. Gadds salary increase in 2009 was provided in two parts, the first in March, and the second in September 2009. |
(4) | These amounts represent the grant date fair value of the performance shares and the grant date fair value of RSUs, as applicable. On a per share basis, the grant date fair value was $9.87 per performance share calculated pursuant to a formula that takes into account the closing price of the stock on the date of the grant, volatility, risk free rate of return and measurement period. The grant date fair value of the time vested RSU awards at the grant date were as follows: $50,118, for Ms. Massman, $40,095 for Mr. DeVleming, $32,724 for Mr. Carter, and $32,724 for Mr. Gadd. These amounts do not include (i) RSUs that were granted to Messrs. DeVleming and Gadd to replace the value of Potlatch performance shares and RSUs granted in 2007 and 2008 that were cancelled upon spin-off from Potlatch (grant date fair valueMr. DeVleming, $243,901, and Mr. Gadd, $95,399); or (ii) RSUs granted to Ms. Massman and Messrs. Jones, DeVleming, Carter and Gadd, for the purpose of recruiting them to join a newly independent public company that vest over a three-year period for retention purposes. The fair value of these RSUs at the date of grant was as follows: Mr. Jones, $509,582, Ms. Massman, $285,397 Mr. DeVleming, $214,077, Mr. Carter, $187,562, and Mr. Gadd, $171,219. |
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The actual 2009 annual cash incentive awards differ from targeted 2009 amounts as a result of:
¡ | our actual 2009 company EBITDA performance; and |
¡ | each officers individual performance. |
The 2009 EBITDA target and actual EBITDA for the company, and the corresponding award modifier as a multiple of the target award amount, were as follows:
Performance Level | Award | |||
2009 Company Target EBITDA | $ 72 million | 1.0 x Target Award | ||
2009 Company Actual EBITDA(1) | $ 174 million | 2.0 x Target Award | ||
Approved Modifier | 2.0 |
(1) | The Company Actual EBITDA shown in the table can be calculated from amounts appearing in Note 14 to the audited financial statements included in our Annual Report on Form 10-K, filed on February 26, 2010, which we refer to as our 10-K. Actual 2009 EBITDA for the company can be calculated by taking operating income, adding depreciation and amortization, and excluding alternative fuel mixture tax credits income and debt retirement costs. |
We registered with the Internal Revenue Service, or IRS, as an alternative fuel mixer in 2009 and have recorded income from tax credits in connection with our use of black liquor, a by-product of the pulp manufacturing process, in an alternative fuel mixture to produce energy at our pulp mills. For measuring company EBITDA and operating division EBITDA for our pulp and paperboard division for compensation purposes, the committee excluded the full $170.6 million amount of the refundable tax credit income we recorded in 2009. The committee determined that it was appropriate to exclude the amount of the refundable tax credit income due its non-recurring nature and the fact that it was not directly related to company or division performance.
The 2009 target EBITDA and actual EBITDA for the consumer products and pulp and paperboard operating divisions and the corresponding award modifiers as a multiple of the target award amount were as follows:
Performance Level | ||||
Consumer Products | Pulp and Paperboard | |||
2009 Division Target EBITDA | $53.57 million | $44.90 million | ||
2009 Division Actual EBITDA(1) | $138.14 million | $ 67.55 million | ||
Approved Modifier(2) | 1.0 | 1.0 |
(1) | The actual EBITDA for our consumer products division can be calculated from Note 14 to the audited financial statements in our 10-K by taking the divisions operating income and adding depreciation and amortization. Pulp and paperboard actual EBITDA can be calculated by taking the divisions operating income and adding depreciation and amortization from Note 14 to the audited financial statements in our 10-K, then subtracting alternative fuel mixture tax credits from our statement of operations. We do not show target and actual results for our wood products division because no person within that division was a named executive officer of the company in 2009. |
(2) | For a division that achieved its target EBITDA, those who participated in the annual incentive program within that division were eligible to receive 100% of that portion of their annual target incentive award that is based on their respective operating divisions performance, subject to each participants individual performance modifier which may increase or decrease their award payment |
For 2009, the Compensation Committee made individual modifications to the compensation of our CEO and named executive officers, based on recommendations from our CEO for such named executive officers, and the advice from Deloitte and individual performance reviews for all our named executive officers. Individual performance modifiers could range from zero to two times the target award. The threshold individual modifier is 0.5, below which no bonus was awarded.
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Our CEOs recommendations to the Compensation Committee concerning the individual performance modifiers of each of the other named executive officers were based on the individual performance evaluations of those officers. The evaluations of these named executive officers took into account objective criteria in the form of: (i) operating results against budget and results against customer-oriented goals established for certain executive officers at the beginning of the year, (ii) results of implementing necessary organizational structure, compliance and control structure, and compensation structure for a newly formed public company, and (iii) subjective criteria such as tactical and strategic goals which involve the exercise of discretion and judgment in assessing performance attainment. The individual modifier for our named executive officers for 2009 ranged from 1.3 to 1.7.
In determining the CEOs individual performance modifier, the Compensation Committee considered its evaluation of Mr. Jones performance against his operational and strategic goals for 2009. The committee noted that Mr. Jones performance for 2009 included:
¡ | highly successful post spin-off performance for the company; |
¡ | delivering on operating and capital budgets; |
¡ | successfully executing organizational realignment; and |
¡ | successful refinancing of company debt. |
2010 Compensation Program Changes
For 2009, the structure of our annual and long-term incentive programs was required to be substantially the same as that of Potlatch pursuant to our obligations under the EMA. During 2009 and into early 2010, we reviewed the structure of those programs to determine any changes we thought necessary, both in terms of objectives, mechanics and performance measures and in terms of salary ranges and incentive award targets to better align our executive compensation with that of comparable companies. As part of this redesign of our executive compensation program for 2010 and beyond, at the request of the Compensation Committee and in connection with Deloittes role as the committees consultant, management worked with Deloitte to ensure Deloitte was aware of and could provide their perspective on managements proposals presented to the committee.
Annual Incentives
Our goal in redesigning our annual incentive program was to ensure the program was self-funding based on financial and operational performance; appropriately tied to performance measures and targets; and clear to participants in terms of what they could receive based upon actual company performance, operating division performance and individual performance. Additionally, we set a cap on the total amount a participant could be awarded under the program equal to 175% of target based on performance, and accordingly a cap of 175% of the aggregate target amount that can be funded and paid out by the company.
Program Mechanics. The target cash bonus amount for each participant will be determined by multiplying the participants base salary for the year by an appropriate percentage based on the relevant base salary grade. That individual cash bonus opportunity will be apportioned as follows:
Individual Participants |
Percentage Based on Company Performance |
Percentage Based on Operating Division Performance |
Percentage Based on Individual Performance |
||||||
Corporate |
75 | % | | 25 | % | ||||
Operating Division |
18.75 | % | 56.25 | % | 25 | % |
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Separate self-funding target bonus pools will be established for the various cash bonus components as follows:
Target Bonus Pool | Participants | How Calculated | ||
Company Performance Pool | ¡Corporate group personnel |
(75% of the sum of target bonuses for all corporate group participants) | ||
¡All operating division personnel |
(18.75% of the sum of target bonuses for all other participants) | |||
Consumer Products Performance Pool | Consumer Products personnel | 56.25% of the sum of target bonuses for all Consumer Products division participants | ||
Pulp and Paperboard Performance Pool | Pulp and Paperboard personnel | 56.25% of the sum of target bonuses for all Pulp and Paperboard division participants | ||
Wood Products Performance Pool | Wood Products personnel | 56.25% of the sum of target bonuses for all Wood Products division participants | ||
Individual Performance Pool | ¡Corporate group personnel ¡All operating division personnel |
25% of the sum of target bonuses for all participants |
Individual performance will be measured against clearly defined performance objectives set at the beginning of the year and a portion of a participants individual award component will be available upon achievement of each objective, subject to the company achieving necessary financial performance criteria. The individual objectives are approved by a participants supervisor, by the CEO for executive officers, and by the Compensation Committee for the CEO.
Performance Measures. For 2010, we will continue to measure company and operating division performance based on target and actual EBITDA for purposes of determining annual cash incentives. The use of these measures is intended to focus participants on generating income and cash flow by both increasing revenues and controlling costs. In addition, EBITDA is a common measure used by the investment community to measure the performance of companies like ours. We continue to believe that the use of these measures will further improve the alignment of our employees and stockholders interests. The Compensation Committee approves the EBITDA performance targets at the beginning of the year.
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Funding of Bonus Pools. The target cash bonus pools will fund as follows:
Bonus Pool | Funding | |
Company Performance Pool | Target Company Performance Pool x Incentive Pool Multiplier (determined based on company EBITDA performance against target) | |
Consumer Products Performance Pool | Target Consumer Products Performance Pool x Incentive Pool Multiplier (determined based on divisional EBITDA performance against target) | |
Pulp and Paperboard Performance Pool | Target Pulp and Paperboard Performance Pool x Incentive Pool Multiplier (determined based on divisional EBITDA performance against target) | |
Wood Products Performance Pool | Target Wood Products Performance Pool x Incentive Pool Multiplier (determined based on divisional EBITDA performance against target) | |
Individual Performance Pool | Based on company EBITDA performance against target |
A funded bonus pool for the corporate and operating divisions may not exceed the lesser of the pool maximum approved by the Compensation Committee or 200% of the applicable performance pool. The individual bonus pool would fund at 100% of target if company EBITDA performance is at least at threshold, and cannot fund greater than 100%. This results in a cap on what could be paid out for a year equal to 175% of the aggregate target amount for that year. If the company does not achieve the company EBITDA threshold, no bonus pool, including the individual bonus pool, will be funded for the year.
Long-Term Incentives
We will continue to award annual long-term incentive awards in the form of RSUs (25%) and performance shares (75%) to our executive officers, with the exception of our CEO, whose annual long-term incentive award will continue to be in the form of performance shares to provide him with the highest degree of variable, or at-risk, compensation consistent with aligning his pay to the performance of the company and enhancing the link between his pay and shareholder value creation.
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2010 Peer Group
For 2010, based upon the analysis of, and in consultation with Deloitte, we refined our peer group for purposes of comparing our corporate performance as well as for purposes of competitive compensation comparisons. The Compensation Committees primary criterion for such peer companies is the industry in which they operate, and secondarily their respective annual revenue and market capitalization. Fourteen of the seventeen companies comprising the 2010 peer group were members of 2009 peer group. The 2010 peer group, applicable for performance share grants for the three year period beginning January 1, 2010, consisted of the following companies:
Company Name | Revenue (in Millions) (1) |
Market Capitalization (in Millions) (2) | ||||
International Paper Company |
$ | 23,366 | $ | 11,598 | ||
Kimberly-Clark Corporation |
$ | 19,115 | $ | 26,464 | ||
MeadWestvaco Corporation |
$ | 6,049 | $ | 4,900 | ||
Weyerhaeuser Company |
$ | 5,528 | $ | 9,118 | ||
Graphic Packaging Holding Company |
$ | 4,096 | $ | 1,191 | ||
Sonoco Products Company |
$ | 3,597 | $ | 2,925 | ||
Temple-Inland, Inc. |
$ | 3,577 | $ | 2,257 | ||
Rock-Tenn Company |
$ | 2,812 | $ | 1,953 | ||
Greif Inc.(3) |
$ | 2,792 | $ | 2,541 | ||
Packaging Corporation of America |
$ | 2,148 | $ | 2,370 | ||
Boise, Inc.(3) |
$ | 1,978 | $ | 448 | ||
Verso Paper Corporation |
$ | 1,361 | $ | 137 | ||
P.H. Glatfelter Company |
$ | 1,197 | $ | 554 | ||
Wausau Paper Corporation |
$ | 1,032 | $ | 568 | ||
Buckeye Technologies, Inc. |
$ | 755 | $ | 378 | ||
Schweitzer-Mauduit International, Inc.(3) |
$ | 740 | $ | 1,226 | ||
Neenah Paper, Inc. |
$ | 574 | $ | 205 | ||
25th Percentile |
$ | 1,197 | $ | 554 | ||
Median |
$ | 2,792 | $ | 1,953 | ||
75th Percentile |
$ | 4,096 | $ | 2,925 | ||
Clearwater Paper Corporation |
$ | 1,250 | $ | 625 | ||
Percentile Rank |
27th Percentile | 32nd Percentile |
(1) | Annual revenue for fiscal year 2009. |
(2) | As of December 31, 2009. |
(3) | New peer group member. |
Other Compensation Related Matters
Officer Stock Ownership Guidelines
In the interest of promoting and increasing equity ownership by our senior executives and to further align our executives long-term interests with those of our stockholders, we have adopted stock ownership guidelines. The guidelines are provided below:
Chief Executive Officer |
Value of Clearwater equity = 3 x Base Salary | |
Division and Staff Vice President |
Value of Clearwater equity = 2 x Base Salary |
Each executive except Mr. Jones must acquire by February 28, 2014, or within five years of his or her becoming an executive officer, at least the equity value shown above. To meet the requirements, each
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executive must increase his or her stock holdings in the first two years he or she is subject to the guidelines to 40% of the applicable guideline value, and each year thereafter by at least 20% of the value until at least the minimum value is acquired. Mr. Jones, pursuant to his employment agreement, must acquire at least the equity value shown above, and to meet this requirement, he was required to have equity holdings at the end of his first year as CEO of 20% of the applicable guideline value, and is required to increase his holdings each year thereafter by at least 20% of the value until at least the minimum value is acquired. Mr. Jones met his equity ownership requirements for 2009, and the other executives have another year to achieve their guideline amount.
Shares held in a brokerage account, an account with our transfer agent or in our 401(k) Plan, common stock units owned as a result of deferred awards paid under our annual incentive program, and any vested RSUs all count towards the ownership requirement. Shares subject to unvested RSUs or unearned performance shares, however, do not count toward the ownership guidelines. The value of the shares held by an officer will be measured by the greater of the value of the shares at the (i) time acquired or vested or (ii) the applicable annual measurement date, based on the twenty-day average closing price of our stock before that measurement date. The stock ownership of all our named executive officers as of February 28, 2010 is presented on page 13. See Security Ownership of Certain Beneficial Owners and Management.
If an executive does not meet the incremental ownership requirement or the ownership requirement is not maintained after it is initially met, incentive awards to be made under our annual incentive program are paid 50% in cash and 50% in stock, and any performance share award that is earned, on an after-tax basis, must be retained to the extent necessary to meet the stock ownership guidelines.
Severance Program for Executive Employees
The Compensation Committee believes that our Severance Program for Executive Employees, or Executive Severance Program, provides tangible benefits to the company and its stockholders, particularly in connection with recruiting and retaining executives for a newly created public company like us, as well as in a change of control situation. We do not view our change of control benefits or post-termination benefits as core elements of compensation due to the fact that a change of control or other triggering event may never occur. Our objectives in having the Executive Severance Program are consistent with our compensation objectives to recruit, motivate and retain talented and experienced executives. In addition, we believe the Executive Severance Program provides a long-term commitment to job stability and financial security for our executives and encourages retention of those executives in the face of the uncertainty and potential disruptive impact of an actual or potential change of control. Our change of control policies ensure that the interests of our executives will be materially consistent with the interests of our stockholders when considering corporate transactions and are intended to reassure executives that they will receive previously deferred compensation and that prior equity grants will be honored because decisions as to whether to provide these amounts are not left to management and the directors in place after a change of control. Our change of control and post-termination benefits are not provided exclusively to the named executive officers, but are also provided to certain other management employees. Severance benefits are discussed in detail on pages 43 - 49.
Section 162(m)
Section 162(m) of the Internal Revenue Code, or the Code, generally disallows a tax deduction to public companies for annual compensation in excess of $1 million paid to the CEO and the other named executive officers. Companies may deduct compensation above $1 million, however, if it is performance-based compensation within the meaning of the Code. While the Compensation Committee considers the effect of this rule in developing and implementing our compensation program, in order to preserve the committees flexibility, we have not adopted a policy that all compensation must qualify as deductible under Section 162(m). However, our annual incentive programs and performance share award portion of our long-term incentive program are intended to qualify as performance-based compensation.
Tax Gross-Up Policy. Excise tax gross-ups are provided to executives covered by our Executive Severance Program whose employment is terminated within two years of a change of control, as described
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on pages 44 - 47. The company has decided not to include provisions in future contracts with executive officers requiring the company to reimburse such executive officers for excise taxes payable on a change in control of the company, except for certain circumstances where the company believes that special accommodations are required to recruit a new executive officer to the company. In such a case, the excise tax gross-ups will be limited to payments triggered by a termination of employment in connection with a change in control and will be subject to a three year sunset provision. The foregoing shall not apply to the renewal of any currently existing agreements in accordance with the current provisions thereof.
Personal Benefits
We do not provide perquisites or other personal benefits to our officers or senior employees, such as aircraft for personal use, paid parking spaces, company cars, country club memberships or separate dining facilities, with the exception of certain relocation expenses and certain insurance premiums related to business travel. Our health care and other medical insurance programs, as well as our Salaried 401(k) Plan, or 401(k) Plan, are the same for all salaried employees, including officers, with the exception that highly compensated employees pay a larger percentage of their insurance premiums than other employees.
Retirement Benefits
Supplemental Benefit Plan. Our Salaried Supplemental Benefit Plan, or Supplemental Plan, provides retirement benefits to our salaried employees, including our named executive officers, based upon the benefit formulas of our Salaried Retirement Plan and Salaried 401(k) Plan. Benefits under this plan are based on compensation that includes the amounts of any annual bonus that the employee has elected to defer, and are computed without regard to the IRS compensation and benefit limitations applicable to our qualified plans. Otherwise, these benefits are calculated based on the qualified plan formulas and do not otherwise augment the normal benefit formula applicable to salaried employees. These plans are discussed in detail on page 42.
Salaried Retirement Plan. Our Salaried Retirement Plan, or Retirement Plan, provides a pension to our salaried employees, including our named executive officers. We believe the retirement plan is competitive with our peers and is a defined benefit plan that provides for the long-term security of our salaried employees upon retirement. This plan is discussed in detail on pages 40 - 41.
401(k) Plan. Our 401(k) Plan permits substantially all of our employees, including our named executive officers, to make voluntary pre-tax and after-tax contributions to the plan, subject to applicable tax limitations. We make matching contributions equal to 70% of a salaried employees contributions that do not exceed 6% of his or her annual compensation, subject to applicable tax limitations. Eligible employees who elect to participate in the plan are 100% vested in the matching contributions upon completion of two years of service.
Other Benefits
Health and Welfare Benefits. All full-time employees, including our named executive officers, may participate in our health and welfare benefit programs, including medical, dental and vision care coverage, disability insurance and life insurance.
32
2009 Summary Compensation Table
Name and Principal Position | Year | Salary ($) |
Bonus ($) |
Stock Awards ($) (1) |
Non-Equity Incentive Plan Compensation ($) (2) |
Change in Pension Value and Nonqualified Deferred Compensation Earnings ($) (3) |
All Other Compensation ($) (4) |
Total ($) | |||||||||||||||||
Gordon L. Jones |
2009 | $ | 645,820 | | $ | 1,413,467 | $ | 1,537,100 | $ | 137,789 | $ | 97,562 | (5) | $ | 3,831,738 | ||||||||||
President and Chief Executive Officer |
2008 | (6) | $ | 312,510 | | | $ | 438,000 | $ | 34,263 | $ | 59,438 | $ | 844,211 | |||||||||||
Linda K. Massman |
2009 | $ | 370,840 | | $ | 542,479 | $ | 630,400 | $ | 29,699 | $ | 68,806 | (7) | $ | 1,642,224 | ||||||||||
Vice President, Finance and Chief Financial Officer |
2008 | (6) | $ | 103,441 | | | $ | 103,400 | $ | 4,670 | $ | 16,816 | $ | 228,327 | |||||||||||
Robert P. DeVleming |
2009 | $ | 269,160 | | $ | 663,641 | $ | 257,400 | $ | 347,079 | $ | 24,630 | $ | 1,561,910 | |||||||||||
Vice President, Consumer Products |
2008 | $ | 260,880 | | $ | 221,113 | $ | 190,800 | $ | 223,978 | $ | 15,218 | $ | 911,989 | |||||||||||
2007 | $ | 250,450 | | $ | 179,625 | $ | 109,900 | $ | 148,552 | $ | 17,169 | $ | 705,696 | ||||||||||||
Thomas H. Carter |
2009 | $ | 238,340 | | $ | 355,426 | $ | 321,800 | $ | 41,299 | $ | 128,549 | (8) | $ | 1,085,414 | ||||||||||
Vice President, Human Resources |
|||||||||||||||||||||||||
Michael S. Gadd |
2009 | $ | 221,660 | | $ | 434,482 | $ | 299,200 | $ | 26,620 | $ | 15,137 | $ | 997,099 | |||||||||||
Vice President, General Counsel and Corporate Secretary |
2008 | $ | 170,948 | $ | 25,800 | $ | 127,500 | $ | 74,200 | $ | 15,903 | $ | 9,493 | $ | 423,844 | ||||||||||
Harry D. Seamans(9) |
2009 | $ | 98,460 | $ | 44,300 | $ | 724,651 | | $ | 369,511 | $ | 343,249 | (10) | $ | 1,580,171 | ||||||||||
Former Vice President, Pulp and Paperboard |
2008 | $ | 294,180 | | $ | 199,002 | | $ | 337,298 | $ | 22,675 | $ | 853,155 | ||||||||||||
2007 | $ | 286,560 | | $ | 239,500 | $ | 238,300 | $ | 198,760 | $ | 22,771 | $ | 985,891 |
(1) | For 2009, this column shows the aggregate grant date fair value of the following equity awards granted by the company to the named executive officers in 2009: (i) RSUs granted to all of our named executive officers, (ii) performance shares granted to all of our named executive officers and (iii) RSUs that were granted to Messrs. DeVleming, Gadd and Seamans in replacement of equity awards previously granted by Potlatch Corporation. All Potlatch equity awards outstanding at the time of our spin-off were automatically cancelled in accordance with their terms and replaced by us in January 2009. Although the Potlatch equity awards were cancelled and are no longer outstanding, their aggregate grant date fair market values are still reported in the Stock Awards column and included in the calculation of the Total Compensation for 2007 (Messrs. DeVleming and Seamans) and 2008 (Messrs. DeVleming, Gadd and Seamans). |
For 2008 and 2007, this column shows the aggregate grant date fair value of (i) RSUs and performance shares granted by Potlatch Corporation to Messrs. DeVleming, Gadd and Seamans in those years, and (ii) a fully vested Potlatch stock award granted by Potlatch to Mr. Gadd to recognize performance for the period starting with his initial hiring date and ending November 2008.
In accordance with FASB Topic 718, the grant date fair value reported for all RSUs and for Mr. Gadds fully vested Potlatch stock award was computed by multiplying the number of shares subject to the RSU award or stock award by the closing price of Potlatchs or Clearwater Papers stock, as applicable, on the grant date.
The grant date fair values reported for all performance shares were based upon the probable outcome of the total stockholder return (TSR) performance condition, which amounts were determined
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33
consistent with the estimate of the aggregate compensation cost to be recognized over the performance period determined as of the grant date under FASB Topic 718, excluding the effect of estimated forfeitures. The fair value of performance share awards for purposes of estimating compensation cost was estimated using a Monte Carlo simulation model. The assumptions underlying FASB Topic 718 valuations performed are discussed in Note 11 to our audited financial statements included in our 10-K. Following is the value as of the grant date of the performance shares granted by us in 2009, and by Potlatch Corporation in 2008 and 2007, to our named executive officers, assuming the highest level of TSR performance would have been or will be achieved (resulting in settlement of 200% of the shares subject to the award) in each case based on Potlatchs or Clearwaters closing stock price, as applicable, on the grant date:
Name | Grant Date Value Assuming Highest Level of TSR Performance (Based on Grant Date Stock Price) | ||
Gordon L. Jones |
|||
2009 Clearwater Performance Shares |
$ | 1,313,243 | |
Linda K. Massman |
|||
2009 Clearwater Performance Shares |
$ | 300,695 | |
Robert P. DeVleming |
|||
2009 Clearwater Performance Shares |
$ | 240,554 | |
2008 Potlatch Performance Shares |
$ | 103,450 | |
2007 Potlatch Performance Shares |
$ | 311,475 | |
Thomas H. Carter |
|||
2009 Clearwater Performance Shares |
$ | 196,343 | |
Michael S. Gadd |
|||
2009 Clearwater Performance Shares |
$ | 196,343 | |
2008 Potlatch Performance Shares |
$ | 22,759 | |
Harry D. Seamans |
|||
2009 Clearwater Performance Shares |
$ | 240,554 | |
2008 Potlatch Performance Shares |
$ | 93,105 | |
2007 Potlatch Performance Shares |
$ | 415,300 |
(2) | This column shows cash bonuses earned under our annual incentive plan. Annual bonuses relating to performance in 2009 were actually paid in 2010. |
(3) | Represents the aggregate annual change in the actuarial present value of accumulated pension benefits under all of our defined benefit and actuarial plans. No portion of the amounts shown in this column is attributable to above market or preferential earnings on deferred compensation. |
(4) | Includes 401(k) company contributions ($10,290 each for Ms. Massman and Messrs. Jones, DeVleming, Carter and Gadd); allocations under the 401(k) Plan Supplemental Benefit portion of our Salaried Supplemental Benefit Plan ($35,230 for Mr. Jones); and premiums paid for life and accidental death & dismemberment insurance. |
(5) | Includes $31,066 for payment and reimbursement of relocation expenses and a tax gross-up of $4,760 relating to reimbursed relocation related expenses includible in gross income. The relocation expenses and tax gross-up were paid by the company as part of our salaried employee relocation program which is available to eligible salaried employees (approximately 104 people) including our named executive officers. |
(6) | Mr. Jones and Ms. Massman joined Potlatch in 2008 prior to the spin-off. Accordingly, their compensation for 2008 was pro-rated based upon their actual days of service. |
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(7) | Includes $40,074 for payment and reimbursement of relocation expenses and a tax gross-up of $7,003 relating to reimbursed relocation related expenses includible in gross income. The relocation expenses and tax gross-up were paid by the company as part of our salaried employee relocation program. |
(8) | Includes $102,068 for payment and reimbursement of relocation expenses, and a tax gross-up of $6,632 relating to reimbursed relocation related expenses includible in gross income. The $158,052 difference between the amount paid by us to purchase Mr. Carters home and the amount received by us on the subsequent sale of the house is not included in the table. The relocation expenses, tax gross-up and aggregate incremental costs were paid by the company as part of our salaried employee relocation program. |
(9) | Mr. Seamans retired effective April 30, 2009. In connection with Mr. Seamans retirement, the company entered into a letter agreement with him, which included a general waiver and release of claims by Mr. Seamans. The agreement provided that Mr. Seamans would receive a payment of $295,380, to be paid in monthly installments over a twelve month period, and would be entitled to receive a bonus of $44,300, which was based on his annual incentive bonus target that would have been available under our annual incentive program, provided we paid annual incentives to participants under that program. In connection with his retirement, and pursuant to the terms of his stock awards, Mr. Seamans outstanding restricted stock units and performance shares became vested, on a pro-rata basis as of April 30, 2009, subject to the other terms and conditions of those previously granted awards. Because Mr. Seamans, pursuant to the terms of his stock awards, received only a pro-rata portion of his stock awards reflected in the table, his total compensation will actually be significantly less than the amount shown. |
(10) | Includes a separation payment of $295,380 payable in installments following his retirement as described in footnote 9, and a payment of $45,443 for accrued vacation. |
35
Grants of Plan-Based Awards for 2009
Name | Grant Date |
Estimated Possible Payouts Under Non-Equity Incentive Plan Awards (1) |
Estimated Future Payouts Under Equity Incentive Plan Awards (2) |
All Other Stock or Units (#) |
Grant Date Fair Value | ||||||||||||||||||
Threshold ($) |
Target ($) |
Maximum ($) |
Threshold (#) |
Target (#) |
Maximum (#) |
||||||||||||||||||
Gordon L. Jones |
3/2/2009 | $ | 56,500 | $ | 452,100 | $ | 1,808,400 | 22,895 | 91,579 | 183,158 | $ | 903,885 | |||||||||||
1/13/2009 | 47,893 | (3) | $ | 509,582 | |||||||||||||||||||
Linda K. Massman |
3/2/2009 | $ | 23,200 | $ | 185,400 | $ | 741,600 | 5,242 | 20,969 | 41,938 | $ | 206,964 | |||||||||||
3/2/2009 | 6,990 | (4) | $ | 50,118 | |||||||||||||||||||
1/13/2009 | 26,823 | (3) | $ | 285,397 | |||||||||||||||||||
Robert P. DeVleming |
3/2/2009 | $ | 3,780 | $ | 121,100 | $ | 302,750 | 4,194 | 16,775 | 33,550 | $ | 165,569 | |||||||||||
3/2/2009 | 5,592 | (4) | $ | 40,095 | |||||||||||||||||||
1/13/2009 | 20,120 | (3) | $ | 214,077 | |||||||||||||||||||
1/13/2009 | 10,202 | (5) | $ | 108,549 | |||||||||||||||||||
1/13/2009 | 12,721 | (5) | $ | 135,351 | |||||||||||||||||||
Thomas H. Carter |
3/2/2009 | $ | 13,500 | $ | 107,300 | $ | 429,200 | 3,423 | 13,692 | 27,384 | $ | 135,140 | |||||||||||
3/2/2009 | 4,564 | (4) | $ | 32,724 | |||||||||||||||||||
1/13/2009 | 17,628 | (3) | $ | 187,562 | |||||||||||||||||||
Michael S. Gadd |
3/2/2009 | $ | 12,500 | $ | 99,700 | $ | 398,800 | 3,423 | 13,692 | 27,384 | $ | 135,140 | |||||||||||
3/2/2009 | 4,564 | (4) | $ | 32,724 | |||||||||||||||||||
1/13/2009 | 16,092 | (3) | $ | 171,219 | |||||||||||||||||||
1/13/2009 | 4,681 | (5) | $ | 49,806 | |||||||||||||||||||
1/13/2009 | 2,245 | (5) | $ | 23,887 | |||||||||||||||||||
1/13/2009 | 2,040 | (5) | $ | 21,706 | |||||||||||||||||||
Harry D. Seamans(6) |
3/2/2009 | $ | 44,300 | $ | 44,300 | $ | 44,300 | 4,194 | 16,775 | 33,550 | $ | 165,569 | |||||||||||
3/2/2009 | 5,592 | (4) | $ | 40,095 | |||||||||||||||||||
1/13/2009 | 22,634 | (3) | $ | 240,826 | |||||||||||||||||||
1/13/2009 | 9,182 | (5) | $ | 97,696 | |||||||||||||||||||
1/13/2009 | 16,961 | (5) | $ | 180,465 |
(1) | Actual amounts paid under our annual incentive plan for performance in 2009 were paid on March 15, 2010, and are reflected in the Summary Compensation Table on page 33 in the column titled Non-Equity Incentive Plan Compensation. Awards granted under our annual incentive plan are subject to an individual performance modifier, which can range from zero to 2.0, based on an individuals performance measure for the year. The threshold personal modifier is 0.5, below which an individual would receive no bonus. A modifier of 0.5 would result in an individual receiving only one half of the bonus amount otherwise payable under our annual incentive plan, and a modifier of 2.0 would result in an individual receiving 200% of such bonus amount. Pursuant to his employment agreement, Mr. Jones individual performance modifier for 2009 could range from zero to two times the bonus amount based on the results of his individual performance, which is established by the Compensation Committee. The amounts shown for Target assume an individual performance modifier of 1.0. To show the lowest and highest awards available, the amounts shown for Threshold assume an individual performance modifier of 0.5 and those for Maximum assume a personal modifier of 2.0. |
(2) | Amounts shown represent performance shares granted for the performance period 2009-2011. Named executive officers grants were in the form of 75% performance shares that may pay out based on our TSR compared to that of our peer group during the three-year performance period, and 25% time-vested RSUs with three-year cliff vesting subject to continuing employment (with the exception of Mr. Jones grant, which was in the form of 100% performance shares). The grant date fair value of the performance share awards has been calculated based on the probable outcome of the TSR performance as of the grant date, consistent with FASB ASC Topic 718. |
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(3) | Amounts represent RSUs that vest over a three-year period granted to our executive officers to recruit them to join a newly independent public company as well as for the purpose of creating a retention benefit for the company as a result of the vesting period. With the exception of Mr. Jones award, the RSUs awarded vest 20% on the first anniversary of the date of grant, 20% on the second anniversary of the date of grant and 60% on the third anniversary of the date of grant. Mr. Jones RSUs vest ratably on an annual basis over a three-year period from date of grant. |
(4) | Amounts represent RSUs with three-year cliff vesting described in footnote 2. |
(5) | Amounts shown represent RSUs granted to Messrs. DeVleming, Gadd and Seamans to replace the value of the Potlatch performance shares and RSUs that were terminated upon the spin-off. These RSUs vest based on continued employment. |
(6) | Pursuant to Mr. Seamans letter agreement with the company entered into in connection with his retirement, he was eligible for a bonus award of $44,300, which was based on his annual incentive bonus target that would have been available under our annual incentive program and was only payable provided we paid annual incentives to participants under that program. In connection with his retirement, Mr. Seamans vesting for his RSUs was accelerated as to a pro-rated amount of such awards (10,249 shares prior to income tax withholding), and he became eligible for a target amount of performance shares (1,864 shares) subject to the terms and conditions of those performance shares under our long-term incentive plan. |
Compensation of the Chief Executive Officer
For 2009, Mr. Jones had a target annual bonus opportunity of $452,100 or 70% of his base salary. He was paid an annual bonus of $1,537,100 for 2009. His bonus could have ranged from zero to two times the target amount based on corporate performance criteria established by the Compensation Committee, and was subject to further modification based on the results of his individual performance measures established by the committee. Mr. Jones also participates in our long-term incentive award plan on terms established by the committee. For 2009, he was eligible for a target award of 140% of the midpoint range of his salary grade.
Mr. Jones receives other benefits generally available to our officers and other eligible employees including participation in our Supplemental Plan and Retirement Plan. See narrative following the Pension Benefits Table.
Mr. Jones is entitled to certain payments upon termination or a change of control. See Potential Payments Upon Termination or Change of ControlMr. Jones Employment Agreement. Mr. Jones is prohibited from competing against us or soliciting our or our affiliates employees for two years following termination of his employment.
The Compensation Committee has reviewed all components of Mr. Jones compensation, including base salary, annual incentive award and long-term incentive awards plus the cost to us of any other salaried employee benefits and our projected payout obligations under several potential severance and change of control scenarios. Based on this review, the committee has determined that Mr. Jones total compensation, and in the case of the severance and the change of control scenarios, the potential payouts, are in the aggregate reasonable and not excessive because they are in line with comparable companies potential payouts and are consistent with the committees evaluation of his performance.
37
2009 Outstanding Equity Awards at Fiscal Year End
Name | Stock Awards | ||||||||||
Number of Shares or Units of Stock That Have Not Vested (#)(1) |
Market Value of Shares or Units of Stock That Have Not Vested ($) (2) |
Equity Incentive Plan Awards: Number of Unearned Shares, Units or Other Rights That Have Not Vested (#) (3) |
Equity Incentive Plan Awards: Market or Payout Value of Unearned Shares, Units or Other Rights That Have Not Vested ($) (2) | ||||||||
Gordon L. Jones |
|||||||||||
Restricted Stock Units (2009) |
47,893 | (4) | $ | 2,632,678 | |||||||
Performance Share Grant (2009-2011) |
183,158 | $ | 10,068,195 | ||||||||
Linda K. Massman |
|||||||||||
Restricted Stock Units (2009) |
26,823 | (4) | $ | 1,474,460 | |||||||
Restricted Stock Units (2009) |
6,990 | (5) | $ | 384,240 | |||||||
Performance Share Grant (2009-2011) |
41,938 | $ | 2,305,332 | ||||||||
Robert P. DeVleming |
|||||||||||
Restricted Stock Units (2009) |
20,120 | (4) | $ | 1,105,996 | |||||||
Restricted Stock Units (2009) |
5,592 | (5) | $ | 307,392 | |||||||
Performance Share Grant (2009-2011) |
33,550 | $ | 1,844,244 | ||||||||
Restricted Stock Units (2009) |
12,721 | (6) | $ | 699,273 | |||||||
Restricted Stock Award (2009) |
10,202 | (7) | $ | 560,804 | |||||||
Thomas H. Carter |
|||||||||||
Restricted Stock Units (2009) |
17,628 | (4) | $ | 969,011 | |||||||
Restricted Stock Units (2009) |
4,564 | (5) | $ | 250,883 | |||||||
Performance Share Grant (2009-2011) |
27,384 | $ | 1,505,298 | ||||||||
Michael S. Gadd |
|||||||||||
Restricted Stock Units (2009) |
16,092 | (4) | $ | 884,577 | |||||||
Restricted Stock Units (2009) |
4,564 | (5) | $ | 250,883 | |||||||
Performance Share Grant (2009-2011) |
27,384 | $ | 1,505,298 | ||||||||
Restricted Stock Units (2009) |
4,681 | (6) | $ | 257,315 | |||||||
Restricted Stock Units (2009) |
2,245 | (7) | $ | 123,408 | |||||||
Restricted Stock Units (2009) |
1,360 | (8) | $ | 74,759 | |||||||
Harry D. Seamans(9) |
|||||||||||
Performance Share Grant (2009-2011) |
1,864 | $ | 102,464 |
(1) | This column shows RSUs granted in 2009. |
(2) | Values calculated using the $54.97 per share closing price of our common stock on December 31, 2009. |
(3) | This column shows performance shares granted for the 20092011 performance period, with share amounts shown at 200% of the target based on actual performance in 2009. All named executive officers grants, with the exception of the grant to Mr. Jones, were in the form of 75% performance shares that may pay out based on our relative TSR compared to our peer group during the three-year performance period and 25% time-vested RSUs with three-year cliff vesting subject to continued employment. Mr. Jones grant was in the form of 100% performance shares. Because the performance share awards are for a three-year performance period that ends December 31, 2011, the actual number of shares that could be issued upon settlement of these awards may be less than the amounts shown in this table. |
(4) | Represent RSUs that vest over a three-year period granted to our executive officers to recruit them to join a newly independent public company, as well as for the purpose of creating a retention benefit for |
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the company as a result of the vesting period. With the exception of Mr. Jones award, the RSUs awarded vest 20% on the first anniversary of the date of grant, 20% on the second anniversary of the date of grant and 60% on the third anniversary of the date of grant. Mr. Jones RSUs vest ratably on an annual basis over a three-year period from date of grant. |
(5) | Amounts represent RSUs granted to our named executive officers, except Mr. Jones, with the three-year cliff vesting described in footnote 3. |
(6) | Amounts shown represent RSUs granted to Messrs. DeVleming and Gadd to replace the value of Potlatch performance shares and RSUs that were terminated upon the spin-off. These RSUs vested on January 13, 2010. |
(7) | Amounts shown represent RSUs granted to Messrs. DeVleming and Gadd to replace the value of the Potlatch performance shares and RSUs that were terminated upon the spin-off. These RSUs vest on January 13, 2011, subject to continued employment. |
(8) | Amounts shown represent RSUs granted to Mr. Gadd to replace the value of a one-time Potlatch retention equity award. The RSUs vest 50% on January 31, 2010 and 50% on January 31, 2011. |
(9) | In connection with his retirement, vesting of Mr. Seamans RSUs was accelerated as to a pro-rated amount, so no RSUs were outstanding at fiscal year end. Mr. Seamans is eligible for a target award of performance shares (1,864 shares) subject to the terms and conditions of his performance share award under our long-term incentive plan. |
2009 Stock Vested Table
Name | Stock Awards | ||||
Number of Shares Acquired on Vesting (#) |
Value Realized on Vesting ($) (1) | ||||
Gordon L. Jones |
| | |||
Linda K. Massman |
| | |||
Robert P. DeVleming |
| | |||
Thomas H. Carter |
| | |||
Michael S. Gadd(2) |
680 | $ | 7,235 | ||
Harry D. Seamans(3) |
10,249 | $ | 155,990 |
(1) | Value was calculated using the $10.64 and $15.22 per share closing prices of our common stock on the applicable vesting date. |
(2) | For RSUs that vested in 2009. These vested RSUs are not settled upon the vesting date but rather on the date that is three years after the date of grant, subject to earlier settlement in the event of termination of employment. |
(3) | In connection with his retirement, Mr. Seamans vesting for his RSUs was accelerated as to a pro-rated amount of such awards (10,249 shares prior to income tax withholding). |
39
Pension Benefits Table
The table below shows the actuarial present value of each named executive officers accumulated benefit payable on retirement under our tax-qualified Retirement Plan and the non-qualified Supplemental Plan.
Name | Plan name | Number of years credited service (1) (#) |
Present value of accumulated benefit ($) |
Payments during last fiscal year ($) | ||||||||
Gordon L. Jones |
Supplemental Plan | (2) | 1.50 | $ | 131,279 | |||||||
Retirement Plan | (3) | 1.50 | $ | 40,773 | ||||||||
Linda K. Massman |
Supplemental Plan | 1.30 | $ | 16,547 | ||||||||
Salaried Plan | 1.30 | $ | 17,822 | |||||||||
Robert P. DeVleming |
Supplemental Plan | 31.82 | $ | 596,309 | ||||||||
Retirement Plan | 31.82 | $ | 864,435 | |||||||||
Thomas H. Carter |
Supplemental Plan | 1.40 | $ | 10,658 | ||||||||
Retirement Plan | 1.40 | $ | 40,080 | |||||||||
Michael S. Gadd |
Supplemental Plan | 3.84 | $ | 10,162 | ||||||||
Retirement Plan | 3.84 | $ | 48,347 | |||||||||
Harry D. Seamans |
Supplemental Plan | 31.86 | $ | 942,940 | $ | 45,419 | ||||||
Retirement Plan | 32.11 | (4) | $ | 901,561 | $ | 43,425 |
(1) | Number of years of credited service include years of service prior to our spin-off from Potlatch Corporation pursuant to the Employee Matters Agreement for all eligible employees. |
(2) | Salaried Supplemental Benefit Plan. Supplemental Plan benefit amounts for Messrs. DeVleming and Seamans include benefit amounts transferred from the Potlatch supplemental plans, pursuant to the Employee Matters Agreement. |
(3) | Salaried Retirement Plan. |
(4) | Mr. Seamans had credited service under the Retirement Plan exceeding actual service by .25 years as of the date of his retirement of April 30, 2009. The additional credited service serves to increase the benefit amount paid under the Retirement Plan and reduce the benefit paid from the Supplemental Plan, under which no credit is given for additional years of service. No augmentation of the total formula benefit occurs as a result of the additional service, but more of the total benefit is payable from the Retirement Plan. |
The following assumptions were made in calculating the present value of accumulated benefits:
¡ | discount rate of 5.75% as of December 31, 2009; |
¡ | zero percent future salary growth; |
¡ | normal retirement age 62 or current age if older; assumed unreduced retirement age 65 if not eligible for early retirement |
¡ | service as of the fiscal year-end; |
¡ | mortality expectations based on RP-2000 Annuitant Mortality with projection to 2016 for 2008, and RP-2000 Annuitant Mortality with projection to 2017 for 2009; no pre-retirement mortality was assumed; and |
¡ | IRS limitations and Social Security covered compensation are as of the measurement date. |
40
Summary of Plan Benefits: Regular, full-time salaried employees (including the named executive officers) are eligible to receive retirement benefits under the Retirement Plan. For purposes of calculating the Retirement Plan benefit, earnings include base salary and annual bonus awards. Benefits paid under the Retirement Plan are calculated as follows:
Benefit | Benefit Available If: | Benefit Amount | ||
Normal Retirement |
Eligible employee is age 65 when pension starts | Normal monthly benefit calculation ¡Final average monthly earnings (highest consecutive 60 months of final 120 months earnings) ¡Multiplied by 1% ¡Multiplied by years of credited service
Plus ¡ Portion of final average monthly earnings that exceeds the Social Security Benefit Base ¡Multiplied by 1/2% ¡Multiplied by years of credited service up to 35 | ||
Early Retirement |
Employment with company terminates after eligible employee turns 55 and has ten or more years of vesting service | Calculate the monthly normal retirement benefit (as described above), then reduce that amount by 5/12 of 1% (5% per year) for each month the retirement age is less than age 62 |
ERISA mandated survivor benefits are paid under the Retirement Plan. Pension benefits may be paid in the form of a life annuity. Alternate annuity forms of payment are available subject to the actuarial equivalence factors used for all salaried employees in the Retirement Plan. Benefits with total actuarial present value less than $5,000 are paid in a lump sum.
The retirement benefit payable under the Retirement Plan is supplemented by benefits paid under the Supplemental Plan. Benefits paid under the Supplemental Plan are calculated in accordance with the normal retirement benefit formula or early retirement formula described in the table above with respect to the Retirement Plan taking into account the retirement benefit that would have been paid under the Retirement Plan if:
¡ | the limitations imposed by the Internal Revenue Code on maximum eligible annual earnings ($245,000 in 2009) and maximum annual retirement benefits ($195,000 in 2009) did not apply; |
¡ | any deferred bonus awards were paid to the eligible employee in the year deferred; and |
¡ | any additional years of credited service provided under the Retirement Plan were not included. |
For example, in 2009, the maximum compensation allowed under the qualified plan was $245,000. For an executive earning $300,000 in 2009, the Retirement Plan uses compensation of $245,000 in the benefit formula, while the Supplemental Plan uses the full $300,000, producing a higher total benefit value.
The Supplemental Plan benefit is offset by the benefit amount payable from the Retirement Plan.
Full-time salaried employees who are eligible to participate in the Retirement Plan and whose annual earnings or annual benefit under the Retirement Plan exceed the Internal Revenue Code maximum or who elect to defer receipt of bonus awards paid under our annual incentive plan are eligible to participate in the Supplemental Plan. Benefits paid under the Supplemental Plan are paid beginning no later than 90 days after the date the eligible employee turns 55 or terminates employment, whichever is later and, at the eligible employees election, in one of the annuity forms available under the Retirement Plan except that benefits with a total actuarial present value of $50,000 or less are paid in a lump sum.
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2009 Nonqualified Deferred Compensation Table
The table below shows the fiscal year contributions made by or on behalf of the named executive officers, along with their account balances, under the 401(k) Supplemental Benefits portion of our nonqualified Supplemental Plan.
Name | Executive Contributions in Last FY ($) |
Registrant Contributions in Last FY ($) (1) |
Aggregate Earnings in Last FY ($) (2) |
Aggregate Withdrawals/ Distributions ($) |
Aggregate Balance at Last FYE (12/31/09) ($) |
|||||||||
Gordon L. Jones |
| $ | 35,230 | $ | 732 | | $ | 39,449 | ||||||
Linda K. Massman |
| $ | 9,630 | $ | 89 | | $ | 9,719 | ||||||
Robert P. DeVleming |
| $ | 9,029 | $ | 893 | | $ | 32,258 | ||||||
Thomas H. Carter |
| $ | 3,780 | $ | 21 | | $ | 3,801 | ||||||
Michael S. Gadd |
| $ | 3,500 | $ | 19 | | $ | 3,519 | ||||||
Harry D. Seamans |
| | $ | 374 | | $ | 53,427 | (3) |
(1) | Amounts shown in the Registrant Contributions column above are also included in the All Other Compensation column in the 2009 Summary Compensation Table. |
(2) | None of the Aggregate Earnings reported in this Table are included in the 2009 Summary Compensation Table for the 2009 fiscal year as they do not represent above-market preferential earnings. |
(3) | Includes $12,704 previously reported as compensation in the Summary Compensation Table for previous fiscal years. |
In addition to the retirement benefits described above, the Supplemental Plan also provides supplemental benefits under our 401(k) Plan to the extent that an eligible employees allocations of company contributions or allocable forfeitures are reduced under the 401(k) Plan due to Internal Revenue Code limits or because the eligible employee has deferred an award under our annual incentive plan. Eligible employees are credited with contributions under the Supplemental Plan equal to the difference between the amount of company contributions and allocable forfeitures actually allocated to the eligible employee under the 401(k) Plan for the year and the amount of company contributions and allocable forfeitures that would have been allocated to the eligible employee under the 401(k) Plan if the eligible employee had made participating contributions equal to 6% percent of his or her earnings determined without regard to the Internal Revenue Code limit on maximum eligible compensation ($245,000 in 2009) and without regard to deferral of any award otherwise payable under our annual incentive plan. Eligible employees become vested in this supplemental benefit upon the earliest of completion of two years of service, attainment of age 65 while an employee, death while an employee, or total and permanent disability. The supplemental benefits are paid in 10 or fewer annual installments or in a lump sum, at the eligible employees election, beginning in the year following the year in which the eligible employee separates from service. Benefit payments made under the Supplemental Plan to key employees, as defined under the Internal Revenue Code, will be delayed for a minimum of six months following the date their employment terminates. Account balances that are equal to less than the annual 401(k) contribution limit ($16,500 in 2009) on the date the eligible employee separates from service are paid in a lump sum without regard to the employees election.
Certain employees, including the named executive officers, who earn an award under our annual incentive plan may defer receipt of a minimum of 50% and a maximum of 100% of the award pursuant to rules established under the Management Deferred Compensation Plan. Eligible employees, including named executive officers, may also defer up to 50% of their base salary under the Management Deferred Compensation Plan. At the employees election, deferrals may be deemed invested in a stock unit account with certain deemed investments available under the 401(k) Plan, or a combination of these investment vehicles. If stock units are elected, dividend equivalents are credited to the units. Eligible employees are 100% vested in deferred awards at all times.
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Potential Payments Upon Termination or Change of Control
Severance Program for Executive Employees
The Executive Severance Program provides severance benefits to our named executive officers and certain other employees. Benefits are payable under the Executive Severance Program both in connection with a termination of the executive officers employment with us and in connection with a change of control.
Termination Other Than in Connection with Change of Control. The following table assumes a termination of employment occurred without cause or for good reason on the part of the officer and does not include termination as a result of death, disability, or retirement. The table sets forth the severance benefits payable to each of our named executive officers under our Executive Severance Program (except for Mr. Jones, whose benefits listed below are shown in accordance with his employment agreement) if the named executive officers employment is terminated in the circumstances described below. The following table assumes a termination of employment occurred on December 31, 2009.
Name (1) | Cash Severance Benefit |
Pro-Rata Annual Bonus |
Value of Equity |
Benefit Continuation |
Total | ||||||||||
Gordon L. Jones(3) |
$ | 2,210,000 | $ | 452,100 | $ | 2,632,678 | $ | 21,042 | $ | 5,315,820 | |||||
Linda K. Massman |
$ | 187,510 | $ | 185,400 | $ | 0 | $ | 7,298 | $ | 380,208 | |||||
Robert P. DeVleming(4) |
$ | 270,000 | $ | 121,100 | $ | 1,591,528 | $ | 15,873 | $ | 1,998,501 | |||||
Thomas H. Carter |
$ | 120,000 | $ | 107,300 | $ | 0 | $ | 6,057 | $ | 233,357 | |||||
Michael S. Gadd |
$ | 115,000 | $ | 99,700 | $ | 0 | $ | 7,196 | $ | 221,896 |
(1) | As Mr. Seamans retired on April 30, 2009, no amounts are shown for him. |
(2) | Except for Mr. Jones and except for a termination of employment in connection with death, disability or retirement described below in the table titled Other Potential Payments Upon Termination, our named executive officers are not entitled to accelerated vesting or other acceleration of equity awards in connection with a termination of employment. Under Mr. Jones employment agreement, if his employment is terminated by us without cause or by Mr. Jones for good reason, then the RSU award granted to him will fully vest, and all outstanding performance shares would be forfeited. All equity awards have been calculated using the companys closing stock price of $54.97 on December 31, 2009. |
(3) | Mr. Jones severance benefits will be paid in accordance with his employment agreement if his employment with us terminates during his first three years of employment. Pursuant to this agreement, he is entitled to a severance benefit equal to two times the sum of his annual base salary and target bonus. His employment agreement is discussed below under Mr. Jones Employment Agreement. |
(4) | As Mr. DeVleming was eligible for early retirement as of December 31, 2009, he would earn a pro-rated payout on performance shares, paid at the end of the performance period based on actual performance, and a pro-rated settlement of outstanding RSUs. Based on actual performance ending December 31, 2009, the performance share award would be settled at 200% of target. |
Under the Executive Severance Program, benefits are payable to each of our executive officers when his or her employment terminates in the following circumstances:
¡ | involuntary termination of the employees employment for any reason other than death, disability or misconduct; |
¡ | the company employing the employee ceases to be a participating company in the Executive Severance Program due to a sale of the company to a third party or a spin-off of the company employing the employee in a transaction that is also a change in control of Clearwater Paper Corporation; |
¡ | election by the employee to terminate employment upon being required to relocate his or her principal place of business to a place that is 50 miles or more further from the employees primary residence than the prior principal place of business; or |
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¡ | separation from service by the employee within 24 months following: |
¡ | a material reduction in his or her authority or responsibility, |
¡ | any reduction in his or her base salary, standard bonus opportunity, or long-term incentive opportunity, or |
¡ | a 15% or greater reduction in his or her aggregate benefits as compared to all other similarly situated employees unless the reduction applies to all similarly situated employees. |
No severance benefits are payable in connection with an employees termination if (1) the employee separates from service on or after his or her normal retirement date, (2) during the two-year period immediately before retirement the employee is an eligible employee under the Executive Severance Program and (3) the employee is eligible to receive benefits under the Companys Retirement Plan, Supplemental Plan and company contributions to the 401(k) Plan which, when converted to an annual payment for life, have an aggregate value of at least $44,000. In addition, no severance benefits are payable in connection with an involuntary termination of employment or a company ceasing to be a participating company in the Executive Severance Program due to a sale or spin-off if the employee continues employment with or is offered the same or better employment terms by the purchaser or spun-off company, and the purchaser or spun-off company maintains a severance plan that equivalent in all material respects to the Executive Severance Program.
Upon the occurrence of any of the events described above, the following severance benefits are payable to the applicable executive officer:
¡ | Cash Severance Payment. A cash payment equal to three weeks of the employees base compensation for each full year of service. The minimum cash benefit is six months of base compensation and the maximum is one year. |
¡ | Eligibility for Pro-rated Bonus. Continued eligibility for an annual incentive award for the fiscal year of termination, determined under the terms and conditions of the annual incentive plan and pro-rated for the number of months during the fiscal year in which the employee was employed. |
¡ | Unused and Accrued Vacation. The employees unused and accrued vacation. |
¡ | Benefits Continuation. Continued medical, dental and basic life insurance coverage for a period of weeks equal to three weeks for each full year of service. The minimum period for continued insurance coverage is six months and the maximum is one year. |
Termination in Connection with a Change of Control. The following table sets forth the severance benefits payable to each of our named executive officers under the Executive Severance Program (except for Mr. Jones, whose benefits listed below are paid in accordance with his employment agreement during his first three-years of employment) upon a termination of employment in connection with a change of control. The following table assumes the termination of employment and a change of control each occurred on December 31, 2009.
Name (1) | Cash Severance Benefit |
Pro-Rata Annual Bonus |
Value of Equity Acceleration (2) |
Benefit Continuation |
Enhancement of Retirement Benefits |
Excise Tax Gross-Up Payment |
Total | ||||||||||||||
Gordon L. Jones(3) |
$ | 3,315,000 | $ | 452,100 | $ | 5,988,743 | $ | 31,563 | $ | 30,734 | $ | 2,976,991 | $ | 12,795,131 | |||||||
Linda K. Massman |
$ | 1,406,250 | $ | 185,400 | $ | 2,242,923 | $ | 36,490 | $ | 46,824 | $ | 870,762 | $ | 4,788,649 | |||||||
Robert P. DeVleming |
$ | 978,750 | $ | 121,100 | $ | 2,980,840 | $ | 39,683 | $ | 0 | $ | 581,849 | $ | 4,702,221 | |||||||
Thomas H. Carter |
$ | 870,000 | $ | 107,300 | $ | 1,470,777 | $ | 30,285 | $ | 58,784 | $ | 574,614 | $ | 3,111,760 | |||||||
Michael S. Gadd |
$ | 833,750 | $ | 99,700 | $ | 1,841,825 | $ | 35,980 | $ | 51,608 | $ | 564,818 | $ | 3,427,681 |
(1) | As Mr. Seamans retired on April 30, 2009, no amounts are shown for him. |
(2) | Under the award agreement relating to our performance shares granted in 2009, upon a change of control, a prorated portion of the target award is deemed payable (based on the number of complete months that have lapsed during the performance period) and dividend equivalents are calculated on the |
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target award. Under the award agreement relating to our RSUs granted in 2009, if the holders employment is terminated by us without cause or by the holder for good reason within one month prior to or 24 months after a change of control that is at least six months following the date the RSU was granted, the RSU will fully vest. In addition, under Mr. Jones employment agreement, if his employment is terminated by us without cause or by Mr. Jones for good reason within 24 months of a change of control, the RSUs granted to him in January 2009 will fully vest and a prorated portion of performance share awards held by him will be settled based on actual (as opposed to target) performance. All equity awards have been calculated using the companys closing stock price of $54.97 on December 31, 2009. |
(3) | Mr. Jones severance benefits will be paid in accordance with his employment agreement if his employment with us terminates during his first three-years of employment. This table shows the value of the severance benefits payable pursuant to his employment agreement. |
Under the Executive Severance Program, benefits are payable to each of our executive officers upon a change of control. In general, a change of control is one or more of the following events: (1) any person acquires more than 30% of Clearwater common stock; (2) certain changes are made to the composition of our Board; (3) certain transactions occur that result in our stockholders owning 50% or less of the surviving corporations stock; or (4) a sale of all or substantially all of the assets of the company or approval by our stockholders of a complete liquidation or dissolution of the company.
Upon a change of control, the performance period for outstanding performance share awards will be deemed concluded on the effective date of the change of control. As of that date, target awards will be deemed payable and dividend equivalents will be calculated on the target award pro-rated to the date of the change of control.
In addition, other benefits are payable to our executive officers if, within two years following a change of control, one of the following events occurs:
¡ | involuntary termination of the employees employment for any reason other than death, disability or misconduct; |
¡ | the company employing the employee ceases to be a participating company in the Executive Severance Program due to a sale of that company to a third party or a spin-off of the company employing the employee, in a transaction that is also a change in control of Clearwater Paper Corporation; |
¡ | election by the employee to terminate employment upon being required to relocate his or her principal place of business to a place that is 50 miles or more further from the employees primary residence than the prior principal place of business; or |
¡ | separation from service by the employee within 24 months following |
¡ | a material reduction in his or her authority or responsibility, |
¡ | any reduction in his or her base salary, standard bonus opportunity, or long-term incentive opportunity, or |
¡ | a 15% or greater reduction in his or her aggregate benefits as compared to all other similarly situated employees unless the reduction applies to all similarly situated employees. |
No severance benefits are payable in connection with an involuntary termination of employment or a company ceasing to be a participating company in the Executive Severance Program due to a sale or spin-off if the employee continues employment with or is offered the same or better employment terms by the purchaser or spun-off company, and the purchaser or spun-off company maintains a severance plan that equivalent in all material respects to the Executive Severance Program.
Upon the occurrence of any of the events described above within two years following a change of control, the following severance benefits are payable to our executive officers:
¡ | Cash Severance Payment. A cash benefit equal to the employees base compensation plus his or her base compensation multiplied by his or her standard, or target, bonus percentage, determined as of the date of the change of control or the effective date the employee separates from service, whichever produces the larger amount, multiplied by 3 with respect to our CEO, and 2.5 with respect |
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to all other eligible employees. The cash benefit is subject to a downward adjustment if the employee separates from service within thirty months of his or her normal retirement date and additional service credit for the severance period is added to the pension benefit calculation; |
¡ | Pro-Rated Bonus. Award under our annual incentive plan for the fiscal year of termination, determined based on the employees target or standard bonus and pro-rated for the number of months during the fiscal year in which the employee was employed; |
¡ | Benefits Continuation. COBRA premium payments during the number of years equal to the factor described above for continued medical, dental and basic life insurance coverage; |
¡ | Enhancement of Retirement Benefits. |
¡ | A lump sum cash benefit equal to the value of that portion of the employees company matching account in the 401(k) Plan attributable to company contributions which is unvested and the unvested portion, if any, of the employees 401(k) Plan supplemental benefit account under the Supplemental Plan; |
¡ | A lump sum cash benefit equal to the present value of the employees normal retirement benefit and retirement plan supplemental benefit determined under the Retirement Plan, and the Supplemental Plan, respectively, if the employee is not entitled to a vested benefit under the Retirement Plan at the time he or she separates from service; |
¡ | Vacation Pay Enhancement. Unused and accrued vacation notwithstanding whether any minimum service requirement has been met under our vacation policy; and |
¡ | Gross-Up Payment; If Applicable. A tax gross-up payment if the employee is subject to an excise tax on his or her change of control benefits. If the change of control benefits are less than $50,000 over the employees safe harbor limit, $100,000 in the case of the CEO, then his or her benefits will be reduced to the safe harbor limit to avoid the imposition of the excise tax. |
Mr. Jones Employment Agreement
We entered into an employment agreement with our CEO, Mr. Jones, when we hired him in 2008.
Voluntary Termination by Mr. Jones or Termination by the Company for Cause. If Mr. Jones terminates his employment for any reason other than good reason, or if he is terminated for cause, he will receive:
¡ | Any accrued but unpaid base salary, bonus, vacation and benefits. |
Termination due to Death or Disability. If Mr. Jones employment is terminated due to death, or disability, after signing a release of claims, he or his estate will receive:
¡ | Any accrued but unpaid base salary, bonus, vacation and benefits; |
¡ | Pro-rated annual bonus for the termination year under the applicable bonus plan, and paid at the same time as other bonus plan participants; |
¡ | Immediate vesting of the RSU award granted; and |
¡ | Pro-rated settlement of performance share awards, based on our actual performance and paid after the end of the performance period. |
Involuntary Termination or Termination by Mr. Jones for Good Reason. Prior to a change in control if we terminate Mr. Jones employment for any reason other than cause or disability or if Mr. Jones terminates his employment for good reason, after signing a release of claims, he will receive:
¡ | Any accrued but unpaid base salary, bonus, vacation and benefits; |
¡ | Pro-rated annual bonus for the termination year under the applicable bonus plan and paid at the same time as other bonus plan participants; |
¡ | 24 months of pay continuation (base salary and target bonus); |
¡ | Continued health plan coverage for the lesser of 24 months or until Mr. Jones is eligible for subsequent employer-provided coverage; |
¡ | Immediate vesting of his RSU award granted by us; |
¡ | All vested but unexercised options, if any, to acquire our common stock would remain exercisable through the earlier of the original expiration date of the option or the date which is three months following the separation; and |
¡ | All of his unvested performance shares, if any, will be immediately cancelled upon termination of employment. |
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Termination in Connection with a Change of Control. If, in connection with a change of control, Mr. Jones employment is terminated for any reason other than cause, or if he terminates employment for good reason, after signing a release of claims, he will receive:
¡ | Any accrued but unpaid base salary, bonus, vacation and benefits; |
¡ | Pro-rated annual bonus for the termination year under the applicable bonus plan and paid at the same time as other bonus plan participants; |
¡ | Lump sum payment in the amount equal, before applicable taxes and deductions, to three times the sum of his base salary and target annual bonus in effect at the time of separation; |
¡ | Continued health plan coverage for three-years or until he is eligible for subsequent employer-provided coverage; |
¡ | Immediate vesting of all options acquired at least six months prior to the effective date of the change of control, if any; |
¡ | Pro-rated settlement of performance share award, based on our actual performance; |
¡ | Immediate vesting of his RSU award granted by us; and |
¡ | All vested but unexercised options, if any, to acquire our common stock would remain exercisable through the earlier of the original expiration date of the option or the date which is one-year following the separation. |
The definition of change of control under Mr. Jones employment agreement is substantially similar to the definition of change of control described above with respect to the Executive Severance Program.
Gross-Up Payment. If any payment or distribution by us to Mr. Jones or for his benefit, made upon a termination or separation in connection with a change of control, would be subject to an excise tax, then Mr. Jones will be entitled to receive a gross-up payment so that after payment of all income and excise taxes on the gross-up payment, he retains an amount equal to the original excise tax. If his change of control benefits are less than $100,000 over his safe harbor limit, then Mr. Jones benefits will be reduced to the safe harbor limit to avoid the imposition of the excise tax.
Other Potential Payments Upon Termination
The following table summarizes the value as of December 31, 2009, that our named executive officers who were employed at such time would be entitled to receive assuming the respective officers employment terminated on that date, in connection with death, disability or retirement. No named executive officer employed on such date, with the exception of Mr. DeVleming, was eligible for retirement under the Retirement Plan as of December 31, 2009. As a result, the amounts shown for the other named executive officers in the table reflect amounts they would be entitled to receive in connection only with death or disability.
Name(1) | Pro-Rata Annual Incentive Plan Bonus (2) (3) |
Value of Equity |
Total | ||||||
Gordon L. Jones |
$ | 452,100 | $ | 5,988,743 | $ | 6,440,843 | |||
Linda K. Massman |
$ | 185,400 | $ | 1,191,416 | $ | 1,376,816 | |||
Robert P. DeVleming |
$ | 121,100 | $ | 1,591,528 | $ | 1,712,628 | |||
Thomas H. Carter |
$ | 107,300 | $ | 779,196 | $ | 886,496 | |||
Michael S. Gadd |
$ | 99,700 | $ | 1,012,368 | $ | 1,112,068 |
(1) | As Mr. Seamans retired on April 30, 2009, no amounts are shown for him in this table. In connection with Mr. Seamans retirement, the company entered into a letter agreement with him, which included a general waiver and release of claims by Mr. Seamans. The agreement provided that Mr. Seamans would receive a payment of $295,380, to be paid in monthly installments over a twelve month period, and would be entitled to receive a bonus of $44,300, which was based on his annual incentive bonus target that would have been available under our annual incentive program, provided we paid annual incentives to participants under that program. In connection with his retirement, and pursuant to the |
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terms of his stock awards, Mr. Seamans outstanding restricted stock units and performance shares became vested, on a pro-rata basis as of April 30, 2009, subject to the other terms and conditions of those previously granted awards. |
(2) | All named executive officers are entitled to a payment of the pro-rata portion of their bonus, based on the companys actual performance. As the termination event for purposes of this table is deemed to occur on December 31, 2009, and performance is not determinable on that date, the bonus represented in the table reflects the target bonus opportunity. The payout would occur at the same time as other participants. |
(3) | Ms. Massman, and Messrs. Jones, Carter and Gadd, were not eligible for retirement under the Retirement Plan as of December 31, 2009. As a result, the amounts shown for the named executive officers in this column reflect amounts they would have received in connection with death or disability. |
(4) | Under the award agreement relating to our performance shares granted in 2009, if the holders employment terminates in connection with death, disability or retirement, the holder is entitled to a prorated number of shares based on the number of complete months that have lapsed during the performance period. Under the award agreement relating to our RSUs granted in 2009, if the holders employment terminates in connection with death, disability or retirement, and the RSU provides for vesting in its entirety as of a single date, the holder will be entitled to a prorated number of the RSUs based on the number of months completed in the vesting period. If the RSU vests ratably during the vesting period, the holder will receive the next tranche of RSUs scheduled to vest. In addition, under Mr. Jones employment agreement, if his employment is terminated due to death or disability, then the $500,000 initial RSU award granted to him in January 2009 will fully vest. The amounts shown in this column were calculated using the companys closing stock price of $54.97 on December 31, 2009. |
Additional Termination or Change of Control Payment Provisions
Annual Incentive Plan. As noted in the discussion of the Executive Severance Program, in the event of a change of control, each participant under our annual incentive plan, including the named executive officers, is guaranteed payment of his or her pro-rated standard bonus for the year in which the change of control occurs provided certain other events occur in connection with the participant. With respect to any award earned for the year prior to the year in which the change of control occurs, the participant is guaranteed payment of his or her award based on the performance results for the applicable year. The definition of change of control for purposes of our annual incentive plan is substantially similar to the definition of change of control described above with respect to the Executive Severance Program, and like certain other benefits under the Executive Severance Program requires a double trigger. Additionally, under our annual incentive plan, upon the death or disability of a participant, the participant or his or her beneficiary or estate, is entitled to a pro-rata portion of the annual bonus based on our actual performance.
Benefits Protection Trust Agreement. We have entered into a Benefits Protection Trust Agreement, or Trust, which provides that in the event of a change of control the Trust will become irrevocable and within 30 days of the change of control we will deposit with the trustee enough assets to ensure that the total assets held by the Trust are sufficient to cover any anticipated trust expenses and to guarantee payment of the benefits payable to our employees under our Supplemental Plan; Annual Incentive Plan; Executive Severance Program; Management Deferred Compensation Plan; Deferred Compensation Plan for Directors; the Salaried Severance Plan; Mr. Jones Employment Agreement; and certain agreements between us and certain of our former employees. At least annually, an actuary will be retained to re-determine the benefit commitments and expected fees. If the Trust assets do not equal or exceed 110% of the re-determined amount, then we are, or our successor is, obligated to deposit additional assets into the Trust.
2008 Stock Incentive Plan.
In addition to those termination situations addressed under our Executive Severance Program, with respect to performance shares, if the participants employment terminates during the performance period because of retirement, disability, or death, the participant, or his or her beneficiary, is entitled to a pro-rated number of
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the performance shares subject to the award. For awards made in 2009, the pro-rated number of performance shares earned is determined at the end of the performance period based on the ratio of the number of completed calendar months the participant is employed during the performance period to the total number of months in the performance period. For awards made after 2009, the pro-rated number of performance shares earned will be determined at the end of the performance period based on the ratio of the number of completed calendar months the participant is employed during the year in which the award is granted to twelve months. The pro-rated number of performance shares, plus dividend equivalents equal to the cash distributions that would have been paid on the shares earned had the recipient owned the shares during the pro-rated period, are paid at the end of the applicable performance period.
With respect to RSUs, if the participants employment terminates because of retirement, disability, or death, and the vesting of the participants RSUs is to occur in its entirety as of a single date, the participant, or his or her beneficiary, will be entitled to a pro-rated portion of the RSUs. If the vesting is to occur over a period of time, such as 20%, 20% and 60% over three-years, the participant, or his or her beneficiary, will receive the already vested RSUs as well as the next tranche of RSUs scheduled to vest. Under our long-term incentive plan, for annual RSU awards made in 2009, upon retirement, disability or death, a pro-rated portion of the initial share grant would be made after such event based on the completed calendar months the participant was employed during the three-year vesting period of such awards. For annual RSU awards made after 2009, upon retirement, disability or death, a pro-rated portion of the initial share grant would be paid at the end of the full three-year vesting period, based on the ratio of the number of calendar months the participant was employed during the calendar year in which the award is granted to twelve months. Termination of a participants employment (for reasons other than in connection with a change of control or upon the death, disability or retirement) will result in the automatic termination of any unvested RSUs.
We instituted changes in how performance shares and RSU awards are pro-rated to tie such awards to a participants total compensation in the year in which such awards are made. We made this change to reflect the fact that the target amounts for such awards are determined based on annual total compensation paid by comparable companies and are considered a part of annual compensation.
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Our Nominating Committee reviews and makes recommendations to our Board concerning director compensation. Similar to our philosophy regarding executive compensation, our philosophy regarding director compensation is to provide our directors a fair compensation package that is tied to the services they perform as well as to the performance of the company, with the objective of recruiting and retaining an outstanding group of directors.
The Nominating Committee, pursuant to the authority granted under its charter, engages Deloitte to advise it on director compensation matters. Deloittes assessment was taken into consideration in establishing our current director compensation, which is targeted to be at the median of compensation paid by comparable companies.
2009 Compensation of Non-Employee Directors
Name | Fees Earned ($) (1) |
Stock Awards ($) (2) |
All Other Compensation ($) (3) |
Total ($) | |||||||
Fredric W. Corrigan |
$ | 57,056 | $ | 231,288 | | $ | 288,344 | ||||
Boh A. Dickey |
$ | 111,253 | $ | 238,192 | | $ | 349,445 | ||||
Jack A. Hockema(4) |
$ | 39,753 | $ | 238,192 | | $ | 277,945 | ||||
William D. Larsson |
$ | 70,253 | $ | 238,192 | | $ | 308,445 | ||||
Michael T Riordan |
$ | 76,753 | $ | 238,192 | | $ | 314,945 | ||||
William T Weyerhaeuser(5) |
$ | 84,253 | $ | 238,192 | | $ | 322,445 |
(1) | Represents annual retainer fees for 2009, as well as any amounts earned for service as Chair or committee Chair and meeting attendance fees. |
(2) | In January 2009, in connection with joining our Board, directors received a phantom common stock unit award with a grant date value of $140,000. On May 13, 2009, each director received a pro-rated annual stock unit award for service as a director to May 12, 2009 based on a full value annual award of $70,000. All directors joined the Board effective December 16, 2008, except Mr. Corrigan who joined the Board on January 22, 2009. On May 13, 2009, the directors also received an annual grant for the following 12 months of $70,000 that will vest on May 1, 2010. The aggregate number of vested and unvested phantom common stock units credited for service as a director outstanding as of December 31, 2009 for each non-employee director was as follows: Mr. Corrigan18,117 units; Mr. Dickey18,474 units; Mr. Hockemano units; Mr. Larsson18,474 units; Mr. Riordan18,474 units; Mr. Weyerhaeuser23,924 units. |
(3) | We pay premiums for accidental death & dismemberment insurance. Premiums paid on the directors behalf were each less than $100. |
(4) | Mr. Hockema resigned from the Board effective June 30, 2009. Accordingly, he received the cash value of his founders phantom common stock award earned and vested as of the date of termination and a pro-rated cash amount for the phantom common stock award that was to vest in May 2010, in the aggregate amount of $36,770 in accordance with the Clearwater Paper Corporation Deferred Compensation Plan for Directors. The remainder of his phantom common stock units were cancelled. |
(5) | In 2009, Mr. Weyerhaeuser deferred his fees pursuant to our Deferred Compensation Plan for Directors. In connection with these deferrals, we credited 5,450 stock units to Mr. Weyerhaeusers account for fees deferred in 2009. Such amounts were determined separately for each fee payment, which include meeting fees and quarterly pro-rata payments of the directors annual retainer fee, by |
(notes continue on next page)
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dividing the fee amount due by the appropriate per share closing stock price pursuant to the plan. These stock units are included in Mr. Weyerhaeusers aggregate number of phantom common stock units described in footnote 1. During 2009, one of our directors, Gordon Jones, also served as our President and CEO. As a result, he did not receive compensation for his services as a director during 2009. The compensation received by Mr. Jones is shown in the 2009 Summary Compensation Table provided elsewhere in this proxy statement. |
Retainer and Fees.
Our outside directors are paid cash compensation at the following rates:
Annual retainer fee |
$ | 40,000 | |
Annual retainer fee for Chair |
$ | 20,000 | |
Annual retainer fee for Chair of the audit committee |
$ | 15,000 | |
Annual retainer fee for Chair of each other committee |
$ | 5,000 | |
Attendance fee for each board meeting |
$ | 1,500 | |
Attendance fee for each committee meeting |
$ | 1,500 |
We also reimburse directors for their reasonable out-of-pocket expenses for attending Board and committee meetings as well as educational seminars and conferences.
Directors may defer receiving all or any portion of their fees under the terms of our Deferred Compensation Plan for Directors, or Directors Plan. When a director elects to defer fees, he must elect a payment date or dates for the deferred amount and elect to have the deferred fees converted into phantom common stock units or, if not converted, then credited with annual interest at 120% of the long-term applicable federal rate published by the Internal Revenue Service, with quarterly compounding. The common stock units are credited with amounts in common stock units equal in value to any dividends that are paid on the same amount of common stock.
Long-Term Incentive Awards. In connection with joining our Board, in January 2009 our outside directors were granted an award of phantom common stock units with a value of $140,000 that will vest ratably over a three year period. Additionally, in May 2009, our outside directors received a pro-rated annual equity award based on a full value annual award of $70,000 for their service to the company to date and a prospective annual equity award with a value of $70,000 that will vest after one year. These annual awards were also granted in the form of phantom common stock units. The common stock units awarded will be credited with amounts in common stock units equal in value to any dividends that are paid on the same amount of common stock. Upon separation from service as a director, the common stock units held by the director in his or her deferred account will be converted to cash based upon the then market price of the common stock and will be paid to the director.
Other Benefits. We provide coverage for directors under our Director and Officer Liability Insurance Policy and for directors and their spouses under our Accidental Death and Dismemberment Insurance (AD&D Insurance) Policy. Directors and their spouses are also eligible to participate in our Matching Gifts to Education Program, which matches contributions of up to $1,500 per year to eligible educational institutions. In 2009, we made no donations on behalf of any of our directors to organizations with which any director was affiliated as an executive officer or director in excess of the amounts matched by us under this program.
Director Stock Ownership Guidelines. In the interest of promoting and increasing equity ownership by our directors and to further align our directors long-term interests with those of our stockholders, we have adopted stock ownership guidelines. Each director must acquire and hold by February 28, 2014, or within 5-years of his becoming a director, Clearwater Paper Corporation stock with a value of $220,000. To meet the requirements, a director must increase his stock holdings in the first two-years he is subject to the guidelines to 40% of the applicable guideline value, and each year thereafter by at least 20% of the value until at least the minimum value is acquired. Shares held in a brokerage account, an account with our transfer agent, or in the form of vested common stock units owned as a result of deferred director fees or
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annual equity awards paid under our Company plans, all count towards the ownership requirement. The value of the shares held by a director will be measured by the greater of the value of the shares at the (i) time acquired or vested or (ii) the applicable annual measurement date, based on the twenty-day average closing price of our stock before that measurement date. The stock ownership of all our directors as of February 28, 2010 is presented on page 13. See Security Ownership of Certain Beneficial Owners and Management.
Annually a report is presented to the Board detailing each directors stock ownership and progress toward meeting these guidelines.
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As part of fulfilling its responsibilities, the Audit Committee reviewed and discussed the audited financial statements for fiscal 2009 with management and KPMG LLP (KPMG) and discussed with KPMG those matters required by the Statement on Auditing Standards No. 61, Communication with Audit Committees, as amended. The Audit Committee received the written disclosures and the letter from KPMG required by applicable requirements of the Public Company Accounting Oversight Board regarding KPMGs communications with the Audit Committee concerning independence, and has discussed with KPMG its independence.
Based on these reviews and discussions with management, KPMG and the companys internal audit function, the Audit Committee recommended to the Board that the companys audited financial statements for the fiscal year ended December 31, 2009 be included in its Annual Report on Form 10-K filed with the Securities and Exchange Commission.
The Audit Committee Members | ||
Boh A. Dickey, Chair | ||
William D. Larsson | ||
William T. Weyerhaeuser |
Fees Paid to Independent Registered Public Accounting Firm
The Audit Committees policy is to evaluate and determine that the services provided by KPMG LLP in each year are compatible with the auditors independence. The following table shows fees billed for 2009 for professional services rendered by KPMG for the audit of our financial statements. In connection with our spin-off from Potlatch Corporation in 2008, Potlatch paid KPMG all of the audit fees shown in the table below for 2008.
Audit Fees | Audit-Related Fees |
Tax Fees | All Other Fees | |||||||||||
2009 |
$ | 973,973 | (1) | $ | 145,249 | (2) | $ | | $ | | ||||
2008 |
$ | 528,905 | $ | | $ | | $ | |
(1) | Audit fees represent fees for the audit of our annual financial statements, the audit of internal controls over financial reporting and reviews of the quarterly financial statements. |
(2) | Audit-related fees represent fees for the audit of our defined benefit plans and the audit of the Annual Reports on Form 11-K. |
We have adopted a policy relating to independent auditor services and fees, which provides for pre-approval of audit, audit-related, tax and other specified services on an annual basis. Under the terms of the policy, unless a type of service to be provided by the independent registered public accounting firm has received general pre-approval, it will require specific pre-approval by the Audit Committee. In addition, any proposed services anticipated to exceed pre-approved cost levels must be separately approved. The policy authorizes the Audit Committee to delegate to one or more of its members pre-approval authority with respect to permitted services. The member or members to whom such authority has been delegated must report any pre-approval decisions to our Audit Committee at its next scheduled meeting.
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Stockholder Proposals for 2011
The deadline for submitting a stockholder proposal for inclusion in the proxy materials for our 2011 Annual Meeting is November 29, 2010. Under current SEC rules, stockholder nominations for director and other proposals that are not to be included in such materials must be received by the company between January 11, 2011 and February 10, 2011. A stockholders notice relating to such a nomination or proposal must set forth the information required by our Bylaws. A copy of our Bylaws is available for downloading or printing by going to our web site at www.clearwaterpaper.com, and selecting Investor Relations, and then Corporate Governance.
Annual Report and Financial Statements
A copy of our 2009 Annual Report to Stockholders, which includes our financial statements for the year ended December 31, 2009, was made available along with this proxy statement and other voting materials and information on the website www.proxyvote.com. You may request a copy of the 2009 Annual Report by going to http://ir.clearwaterpaper.com/.
Section 16(a) Beneficial Ownership Reporting Compliance
Under U.S. securities laws, directors, certain executive officers and any person holding more than 10% of our common stock must report their initial ownership of the common stock and any changes in that ownership to the SEC. The SEC has designated specific due dates for these reports and we must identify in this proxy statement those persons who did not file these reports when due. Based solely on our review of copies of the reports filed with the SEC and written representations of our directors and executive officers, we believe all persons subject to reporting have filed the required reports on time in 2009.
Copies of Corporate Governance and Other Materials Available
The Board of Directors has adopted various corporate governance guidelines setting forth our governance principals and governance practices. These documents are available for downloading or printing on our web site at www.clearwaterpaper.com, by selecting Investor Relations and then Corporate Governance.
¡ | Restated Certificate of Incorporation |
¡ | Amended and Restated Bylaws |
¡ | Corporate Governance Guidelines |
¡ | Code of Business Conduct and Ethics |
¡ | Code of Ethics for Senior Financial Officers |
¡ | Audit Committee Charter |
¡ | Compensation Committee Charter |
¡ | Nominating and Governance Committee Charter |
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PROPOSAL 1ELECTION OF DIRECTORS
We recommend a vote FOR each nominee.
Our Board of Directors is divided into three classes serving staggered three-year terms. Each of the nominees listed below has been nominated by our Board of Directors at the recommendation of the Nominating and Governance Committee in accordance with its charter and our Amended and Restated Bylaws and Corporate Governance Guidelines.
Each nominee is now a member of the Board. If either nominee becomes unable to serve as a director before the meeting (or decides not to serve), the individuals named as proxies may vote for a substitute nominee proposed by the Board or we may reduce the number of members of the Board. We recommend a vote FOR each nominee listed below.
Nominees for Election at This Meeting for a Term Expiring in 2013
William D. Larsson
Age 64, a director since December 2008.
Michael T. Riordan
Age 59, a director since December 2008.
The affirmative vote of a majority of the shares of common stock present in person or represented by proxy and entitled to vote at the Annual Meeting is required to elect each nominee for director listed in Proposal 1.
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PROPOSAL 2APPROVAL OF CLEARWATER PAPER CORPORATION ANNUAL INCENTIVE PLAN
We recommend a vote FOR the proposal.
We established our Annual Incentive Plan, which became effective on January 1, 2009 following our spin-off from Potlatch Corporation, to provide annual bonuses to our employees who are in a position to contribute to our achievement of certain business performance objectives.
As discussed in this Proxy Statement under Compensation Discussion and Analysis, the Compensation Committee of our Board of Directors approved performance targets under the Annual Incentive Plan for 2009 and subsequently approved bonus payments based on our actual 2009 performance that were paid in March 2010. Effective beginning with the 2010 award year, the Compensation Committee has approved amendments to the Annual Incentive Plan establishing separate bonus pools for corporate and divisional performance, and has approved the 2010 performance targets for those bonus pools.
The Annual Incentive Plan was originally approved prior to our spin-off by Potlatch Corporation, who was our sole stockholder at that time. Even though the Annual Incentive Plan has been in full force and effect since January 1, 2009, stockholder approval is required to ensure that bonus awards paid following the Annual Meeting under the Annual Incentive Plan continue to comply with the performance-based compensation exception to Section 162(m) of the Internal Revenue Code (Section 162(m)).
Section 162(m) limits a corporations income tax deduction for compensation paid to certain executive officers who are covered employees within the meaning of Section 162(m) to $1,000,000 per person per year unless the compensation qualifies as performance-based compensation. In general, for awards paid after the Annual Meeting under the Annual Incentive Plan to qualify as performance-based compensation, the Annual Incentive Plan must have been approved by our stockholders. Awards that were paid under the Annual Incentive Plan prior to the Annual Meeting already qualify as performance-based compensation, and do not require approval of our stockholders because Potlatch Corporation approved the Annual Incentive Plan prior to the spin-off.
We are asking you to approve the Annual Incentive Plan to ensure that bonus awards paid following the Annual Meeting under the Annual Incentive Plan continue to comply with the performance-based compensation exception to Section 162(m). The following is a summary of material terms of the Annual Incentive Plan, as amended effective for the 2010 award year and future years. All statements herein are intended only to summarize the Annual Incentive Plan and are qualified in their entirety by reference to the Annual Incentive Plan itself, a copy of which is set forth in Appendix A.
Summary of the Annual Incentive Plan
Administration. Administration of the Annual Incentive Plan is carried out by the Compensation Committee of the Board of Directors. The Board of Directors may appoint another committee of the Board to administer the Annual Incentive Plan, but only the Compensation Committee or another committee comprised of outside directors may administer the plan with respect to executive officers and other participants who may be covered employees under Section 162(m).
Eligibility. Our Chief Executive Officer designates the officers and employees who are eligible to participate in the Annual Incentive Plan for a particular bonus year, in accordance with rules and regulations adopted by the Compensation Committee. As of March 16, 2010, 114 officers and employees were eligible to be considered for bonus awards under the Annual Incentive Plan for 2010 bonus year.
2009 Bonus Awards. Our named executive officers received bonus awards under the Annual Incentive Plan for the 2009 award year. The amounts of these bonuses are shown in this Proxy Statement as Non-Equity Incentive Plan Compensation in the 2009 Summary Compensation Table under Executive Compensation Tables.
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2010 Bonus Awards. In February 2010, the Compensation Committee established separate bonus pools for corporate, divisional and individual performance, and approved the 2010 performance targets for corporate and divisional performance that will affect whether, and to what extent, each of these bonus pools will be funded and paid to employees. As a result, bonus awards that might be received by our employees relating to performance in 2010 are not determinable at this time. The following table sets forth information with respect to the bonus awards that would have been paid under the Annual Incentive Plan for 2009 to the named executive officers, the named executive officers as a group, all current executive officers as a group, all current directors who are not executive officers as a group, and all employees (including all current officers who are not executive officers) as a group, if the separate corporate, divisional and individual performance pools in 2010 had been in effect and assuming the maximum level of performance was achieved.
Name and Position | Dollar Value ($) | ||
Gordon L. Jones |
$ | 847,600 | |
President and Chief Executive Officer |
|||
Linda K. Massman |
$ | 356,900 | |
Vice President and Chief Financial Officer |
|||
Robert P. DeVleming |
$ | 235,500 | |
Vice President, Consumer Products |
|||
Thomas H. Carter |
$ | 208,500 | |
Vice President, Human Resources |
|||
Michael S. Gadd |
$ | 194,000 | |
Vice President and General Counsel |
|||
Harry D. Seamans(1) |
| ||
Former Vice President, Pulp and Paperboard |
|||
All named executive officers |
$ | 1,842,500 | |
All current executive officers |
$ | 1,940,200 | |
All current non-employee directors |
| ||
All other employees and consultants, including officers who are not executive officers |
$ | 4,192,700 |
(1) | Mr. Seamans retired effective April 30, 2009. |
Award Limits. For any award year under the Annual Incentive Plan, the bonus award paid to our Chief Executive Officer may not exceed $2.5 million, and the bonus award paid to any other participant may not exceed $1.5 million.
Target Bonus Pools and Performance Targets. Prior to or during the first 90 days of each award year, the Compensation Committee approves rules and regulations and otherwise takes actions to approve:
¡ | the methodology for determining each participants target bonus for the award year; |
¡ | the methodology for determining separate target bonus pools for corporate performance (based on the performance of Clearwater Paper Corporation as a whole), for each divisions performance and for individual performance; |
¡ | the extent to which participants will participate in each bonus pool; and |
¡ | the performance criteria and specific performance targets that will be used to determine the percentage of each target bonus pool that will be funded. |
A participants target bonus for an award year is an amount equal to a percentage of his or her base salary, based on the position and corresponding salary grade level to which the participant is assigned. The target bonus pool for corporate performance consists of the sum of the individual target bonuses for participants assigned to the corporate organization (as opposed to a division), plus a percentage of the individual target bonuses for all other participants. The target bonus pool for each divisions performance consists of a percentage of the individual target bonuses for the participants assigned to that division. The target bonus pool for individual performance consists of a percentage of the individual target bonuses for all participants. The sum of the target bonus pools for an award year equals 100% of the individual target bonuses for all participants for that award year.
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Participants in the corporate organization participate only in the corporate and individual performance pools. Participants assigned to a division participate in their own divisions performance pool as well as in the corporate and individual performance pools. A participants participation in the individual performance pool may not exceed a specified percentage of his or her target bonus for the award year. The extent to which the participant actually earns that percentage or a lesser percentage depends on his or her attainment of pre-established individual performance targets for the award year.
The extent to which each target bonus pool is to be funded is determined based on Clearwater Paper Corporations and each divisions performance for the award year, measured using one or more performance criteria selected by the Compensation Committee. For the corporate and division performance pools, the Compensation Committee specifies levels of performance for the selected performance criteria, which may include a threshold level of performance below which none of the bonus pool will be funded, a target level of performance at which 100% of the target bonus pool will be funded, and one or more levels of performance at which greater than 100% of the target bonus pool will be funded. In no event may more than 200% of any target bonus pool be funded. The individual bonus pool is funded at 100% of the target individual bonus pool if Clearwater Paper Corporation achieves at least the threshold level of corporate performance, and is not funded at all if Clearwater Paper Corporation fails to achieve that threshold level.
Performance Criteria. To measure corporate and division performance for an award year, the Compensation Committee can select one or more of the following performance criteria, to be applied either individually, alternatively or in any combination:
¡ | cash flow; |
¡ | earnings per share; |
¡ | earnings before interest; |
¡ | earnings before interest and taxes; |
¡ | earnings before interest, taxes, and depreciation; |
¡ | earnings before interest, taxes, depreciation and amortization; |
¡ | earnings before any combination of the above expenses or deductions; |
¡ | return on equity; |
¡ | total stockholder return; |
¡ | share price performance; |
¡ | return on capital; |
¡ | return on assets or net assets; |
¡ | revenue; |
¡ | income or net income; |
¡ | operating income or net operating income; |
¡ | operating profit or net operating profit; |
¡ | operating margin or profit margin; |
¡ | return on operating revenue; |
¡ | return on invested capital; |
¡ | market segment shares; or |
¡ | economic profit. |
The performance criteria may be applied to Clearwater Paper Corporation or to one or more business units, either individually, alternatively or in any combination. Performance may be measured annually or cumulatively over a period of years. The Compensation Committee determines whether to measure performance in absolute terms, against a predetermined benchmark, against previous performance, or against the performance of a comparison group of companies or index. In applying these criteria to a particular period, the Compensation Committee may adjust any evaluation of performance to account for any of the following events: asset write-downs; litigation or claim judgments or settlements; the effect of changes in tax law, accounting principles or other such laws or provisions affecting reported results; accruals for reorganization and restructuring programs; and certain other extraordinary, nonrecurring items.
Certification of Performance and Funding of Bonus Pools. After the end of the award year, and prior to the payment of any award, the Compensation Committee certifies the actual level of performance achieved by
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Clearwater Paper Corporation and each division. Based on those levels of performance and the funding percentages previously approved by the Compensation Committee, the Committee certifies the percentage of each target bonus pool that will be funded.
Payment of Funded Bonus Pools to Participants. The funded bonus pools are paid to participants based on the Compensation Committees rules and regulations, established at the beginning of the award year, for determining the extent to which participants in the corporate organization and each division participate in each bonus pool.
Form and Time of Payment of Awards. Annual Incentive Plan bonus awards are generally paid in cash, but participants who are subject to our Stock Ownership Guidelines are paid in a combination of 50% cash and 50% shares of our common stock if they have not yet reached their required level of stock ownership. Under the Annual Incentive Plan, participants who terminate employment during an award year because of death, disability or retirement under our Salaried Retirement Plan are entitled to receive a prorated award based on the portion of the award year in which they were eligible participants. Participants who terminate employment for any other reason before the end of an award year are generally not entitled to receive any award under the Annual Incentive Plan for that award year, but awards for the year of termination may be provided for under another plan or contract, such as our Severance Program for Executive Employees.
Participants may elect to defer receipt of an Annual Incentive Plan award under the terms of our Management Deferred Compensation Plan.
Change of Control. If a participant terminates employment following a change of control as defined in the Annual Incentive Plan, the participant will be guaranteed payment of a prorated bonus award for the award year in which the change of control occurs. The prorated award will be based on the participants target award for the award year, multiplied by a fraction the numerator of which is the number of full months completed at the time of the change of control and the denominator of which is 12. The participant also will be guaranteed payment of any award earned for a prior award year that has not yet been paid at the time of the change of control.
Amendment and Termination. The Board of Directors may amend or terminate the Annual Incentive Plan at any time. Any amendment adopted or effective on or after July 1 in any award year which would adversely affect the calculation of a participants bonus award or the participants eligibility for a bonus for that award year must be applied prospectively from the date the amendment is adopted or effective, whichever is later. If the Annual Incentive Plan is terminated effective on or after July 1 of an award year, the termination cannot adversely affect a participants eligibility for a pro rata share of an award for the period of the award year before the date the termination was adopted or effective, whichever is later. After a change of control during an award year, no amendment or plan termination can (1) reduce a participants target bonus for the award year, (2) reduce an award earned and payable to a participant for an award year that ended before the award year in which the change of control occurs, or (3) modify the restrictions on amendment and termination described in this sentence.
Our Vice President, Human Resources can adopt amendments to the Annual Incentive Plan that do not materially increase the cost of the plan or that are required to comply with new or changed legal requirements.
Awards Under the Annual Incentive Plan
Because it is within the discretion of our Compensation Committee and Chief Executive Officer to determine which officers and employees are eligible to receive bonus awards for an award year, and because actual payment of awards depends on achievement of corporate and divisional performance targets set by the Compensation Committee, it is not presently possible to determine the number of individuals to whom awards will be made in the future under the Annual Incentive Plan or the amount of the awards.
Required Vote
The affirmative vote of a majority of the common stock present in person or represented by proxy and entitled to vote at the Annual Meeting is required to approve this proposal.
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PROPOSAL 3APPROVAL OF CLEARWATER PAPER
CORPORATION 2008 STOCK INCENTIVE PLAN
We recommend a vote FOR the proposal.
We established our 2008 Stock Incentive Plan (the 2008 Equity Plan), which became effective upon our spin-off from Potlatch Corporation in December 2008, to promote our long-term success and the creation of stockholder value by (a) encouraging our employees, officers, outside directors and consultants to focus on critical long-range objectives, (b) encouraging the attraction and retention of employees, officers, outside directors and consultants with exceptional qualifications and (c) linking our employees, outside directors and consultants directly to stockholder interests through increased stock ownership. The 2008 Equity Plan authorizes the issuance of shares of common stock and the grant of restricted shares, performance shares, restricted stock units, stock options, and stock appreciation rights.
The 2008 Equity Plan was originally approved prior to our spin-off by Potlatch Corporation, who was our sole stockholder at that time. Beginning in 2009, the Compensation Committee granted equity awards, including restricted stock units and performance shares, to our employees under the 2008 Equity Plan. Even though the 2008 Equity Plan continues to be in full force and effect since our spin-off, stockholder approval is required to ensure that equity awards granted following the Annual Meeting under the 2008 Equity Plan continue to comply with the performance-based compensation exception to Section 162(m) of the Internal Revenue Code (Section 162(m)).
Section 162(m) limits a corporations income tax deduction for compensation paid to certain executive officers who are covered employees within the meaning of Section 162(m) to $1,000,000 per person per year unless the compensation qualifies as performance-based compensation. In general, for awards granted after the Annual Meeting under the 2008 Equity Plan to qualify as performance-based compensation, the 2008 Equity Plan must have been approved by our stockholders. Awards that were granted under the 2008 Equity Plan prior to the Annual Meeting already qualify as performance-based compensation, and do not require approval of our stockholders because Potlatch Corporation approved the 2008 Equity Plan prior to the spin-off.
We are asking you to approve the 2008 Equity Plan to ensure that certain equity awards granted following the Annual Meeting under the 2008 Equity Plan continue to comply with the performance-based compensation exception to Section 162(m). The following is a summary of material terms of the 2008 Equity Plan. All statements herein are intended only to summarize the 2008 Equity Plan and are qualified in their entirety by reference to the 2008 Equity Plan itself, a copy of which is set forth in Appendix B.
Summary of the 2008 Stock Incentive Plan
Administration. Administration of the 2008 Equity Plan is carried out by the Compensation Committee of the Board of Directors. The Board of Directors may also appoint one or more separate committees of the Board, each composed of one or more directors, who may administer the 2008 Equity Plan with respect to employees who are not considered officers or directors under Section 16 of the Securities Exchange Act of 1934, as amended. The Board of Directors may also authorize one or more of our officers to designate employees, other than officers under Section 16 of the Exchange Act, to receive awards and/or to determine the number of such awards to be received by such persons, provided that the Board of Directors will specify the maximum number of shares underlying all awards and the maximum number of shares underlying any individual award made by such officers during any calendar year. As used in this summary, the term administrator means the Compensation Committee or its delegate.
Eligibility. Our officers and employees are eligible to participate in the 2008 Equity Plan. Our directors and other persons that provide consulting services to us are also eligible to participate in the 2008 Equity Plan. As of March 16, 2010, 52 officers, employees and non-employee directors were eligible to be considered for the grant of awards under the 2008 Equity Plan.
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2009 Equity Awards. As of December 31, 2009, 17,465 shares had been issued upon the vesting of restricted stock unit awards granted under the 2008 Equity Plan, performance share awards for 524,588 shares and restricted stock units for 425,638 shares were outstanding, and 733,188 shares remained available for future grant. Because performance share awards may result in the issuance of common stock from zero to 200% of the initial performance share award, the number of shares shown above with respect to these awards assume a 200% payout. Currently all of our outstanding restricted stock unit and performance share awards are subject to withholding of shares to satisfy tax withholding obligations. Shares withheld will not be issued upon settlement of the awards and will become available for future grant under the 2008 Equity Plan. Our named executive officers received performance share awards and restricted stock units under the 2008 Equity Plan in 2009 as set forth in this Proxy Statement in the Grants of Plan-Based Awards for 2009 Table under 2009 Executive Compensation.
2010 Equity Awards. The following table sets forth information with respect to the performance share awards and restricted stock units granted under the 2008 Equity Plan in 2010 to the named executive officers, the named executive officers as a group, all current executive officers as a group, all current directors who are not executive officers as a group, and all employees and consultants (including all current officers who are not executive officers) as a group, as of February 28, 2010.
Name and Position | Performance Share Awards (1) (#) |
Number of Restricted Stock Units (#) | ||
Gordon L. Jones |
44,136 | 0 | ||
President and Chief Executive Officer |
||||
Linda K. Massman |
10,664 | 1,777 | ||
Vice President and Chief Financial Officer |
||||
Robert P. DeVleming |
11,510 | 1,918 | ||
Vice President, Consumer Products |
||||
Thomas H. Carter |
6,022 | 1,004 | ||
Vice President, Human Resources |
||||
Michael S. Gadd |
6,022 | 1,004 | ||
Vice President and General Counsel |
||||
Harry D. Seamans(2) |
0 | 0 | ||
Former Vice President, Pulp and Paperboard |
||||
All named executive officers |
78,352 | 5,703 | ||
All current executive officers |
87,590 | 7,242 | ||
All current non-employee directors |
| | ||
All other employees and consultants, including officers who are not executive officers |
51,186 | 8,516 |
(1) | Because performance share awards may result in the issuance of common stock from 0-200% of the initial performance share awards, we show 200% of that initial award as outstanding under the 2008 Equity Plan. |
(2) | Mr. Seamans retired effective April 30, 2009. |
Maximum Shares and Award Limits. Under the 2008 Equity Plan, the maximum number of shares of common stock that may be issued is 1,695,000 (the share reserve). All awards granted since our spin-off have been granted under the 2008 Equity Plan. In addition, no one recipient may receive stock awards under the 2008 Equity Plan in any calendar year that relate to more than 226,000 shares, except that in his or her first year of employment, an employee could be granted up to two times that amount.
These limitations, and the terms of outstanding awards, will be adjusted as appropriate in the event of a stock dividend, stock split, reclassification of stock or similar events. If any outstanding stock option award expires or becomes unexercisable without having been exercised in full, or any restricted share, restricted stock unit or performance share award is forfeited to or repurchased by us, the shares underlying such award will become available for future awards under the 2008 Equity Plan. We will treat shares underlying an outstanding stock appreciation right award as available for future grant or sale under the 2008 Equity
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Plan unless and until such shares are actually issued upon exercise of the stock appreciation right. Shares used to pay the exercise price of an award or to satisfy tax withholding obligations related to an award will become available for future grant or sale under the 2008 Equity Plan. To the extent an outstanding award is paid out in cash rather than shares, any shares underlying that award will become available for future grant or sale under the 2008 Equity Plan.
The closing price for our common stock on the New York Stock Exchange as of March 16, 2010, was $51.00 per share.
Restricted Stock Units. The administrator, or CEO in the case of certain recipients not subject to Section 16, will select the recipients who are granted restricted stock units and, consistent with the terms of the 2008 Equity Plan, will establish the terms of each restricted stock unit award. Restricted stock unit awards give a recipient the right to receive a specified number of shares of stock, or in the administrators discretion, the equivalent value in cash or a combination of shares and cash, at a future date upon the satisfaction of certain vesting conditions. The vesting conditions typically require the recipient to continue performing services for a minimum period, with possible exceptions for death, disability, retirement or other events. Restricted stock units may be granted in consideration of a reduction in the recipients other compensation, but no cash consideration is typically required of the recipient. Unlike restricted shares, the stock underlying restricted stock units will not be issued until the units have vested, and recipients of restricted stock units generally will have no voting or dividend rights prior to the time the vesting conditions are satisfied. The administrator may, but is not required to, grant restricted stock units that include dividend equivalent rights for the period prior to vesting.
Performance Shares. The administrator, or CEO in the case of certain recipients not subject to Section 16, will also select the recipients who are granted performance share awards, and will establish the terms of performance share awards consistent with the 2008 Equity Plan. Performance share awards give the recipient the right to receive a specified number of shares of stock, or in the administrators discretion, the equivalent value in cash or a combination of shares and cash, at a future date upon satisfaction of certain vesting and financial performance conditions. The actual number of shares issued upon settlement of the award (or the equivalent amount of cash) depends upon the extent to which Clearwater Paper Corporation or designated business units meet or exceed certain financial performance targetssee the discussion below under Performance Criteria. The award recipient generally must remain employed by us during the entire performance period in order to receive any payment under the performance share award, with possible exceptions for death, disability, retirement or other events. Performance share awards may be granted in consideration of a reduction in the recipients other compensation, but no cash consideration is typically required of the recipient. The stock underlying performance share awards will not be issued until after the end of the performance period (and only if the performance targets have been achieved), and recipients of performance share awards generally will have no voting or dividend rights prior to that time.
Performance Criteria. In addition to performance share awards, the administrator may subject other awards under the 2008 Equity Plan to financial performance requirements. In each case, the administrator will base the performance targets on one or more of the following performance criteria, to be applied either individually, alternatively or in any combination:
¡ | cash flow; |
¡ | earnings per share; |
¡ | earnings before interest; |
¡ | earnings before interest and taxes; |
¡ | earnings before interest, taxes, and depreciation; |
¡ | earnings before interest, taxes, depreciation and amortization; |
¡ | earnings before any combination of the above expenses or deductions; |
¡ | return on equity; |
¡ | total stockholder return; |
¡ | share price performance; |
¡ | return on capital; |
¡ | return on assets or net assets; |
¡ | revenue; |
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¡ | income or net income; |
¡ | operating income or net operating income; |
¡ | operating profit or net operating profit; |
¡ | operating margin or profit margin; |
¡ | return on operating revenue; |
¡ | return on invested capital; |
¡ | market segment shares; or |
¡ | economic profit. |
The performance criteria may be applied to Clearwater Paper Corporation or to one or more business units, either individually, alternatively or in any combination. Performance may be measured annually or cumulatively over a period of years. The administrator will determine whether to measure performance in absolute terms, against a predetermined benchmark, against previous performance, or against the performance of a comparison group of companies or index. In applying these criteria to a particular period, the administrator may adjust any evaluation of performance to account for any of the following events: asset write-downs; litigation or claim judgments or settlements; the effect of changes in tax law, accounting principles or other such laws or provisions affecting reported results; accruals for reorganization and restructuring programs; and certain other extraordinary, nonrecurring items.
Stock Options. The 2008 Equity Plan provides for the grant of options to purchase our common stock. The administrator, or CEO in the case of certain recipients not subject to Section 16, can grant options intended to qualify as incentive stock options under Section 422 of the Internal Revenue Code (Code) and options that are not intended to so qualify. Options intended to qualify as incentive stock options may be granted only to persons who are our employees or are employees of our subsidiaries.
The administrator, or CEO in the case of certain recipients not subject to Section 16, will select the recipients who are granted options and, consistent with the terms of the 2008 Equity Plan, will prescribe the terms of each option, including the vesting rules for such option. A stock option agreement may provide for accelerated exercisability in the event of the recipients death, disability, or retirement or other events, and may provide for expiration prior to the end of its term in the event of the termination of the recipients service. The exercise price of a stock option cannot be less than 100% of the common stocks fair market value on the date the option is granted. The exercise price may be paid in cash or in any other form permitted by the administrator. The maximum period in which an option may be exercised will be fixed by the administrator but cannot exceed ten years.
Stock Appreciation Rights. The administrator, or CEO in the case of certain recipients not subject to Section 16, may select individuals to receive stock appreciation rights under the 2008 Equity Plan. Stock appreciation rights may be granted independently or in consideration of a reduction in the recipients compensation. A stock appreciation right entitles the recipient to receive a payment equal to the excess of the fair market value of a share of our common stock on the date of exercise over the exercise price of the stock appreciation right. The exercise price cannot be less than 100% of our common stocks fair market value on the date of grant. A stock appreciation right will be exercisable at such times and subject to such conditions as may be established by the administrator. A stock appreciation right may be granted either alone or in tandem with stock option awards under the 2008 Equity Plan. The amount payable upon the exercise of a stock appreciation right may be settled in cash, by the issuance of shares of common stock, or a combination of shares and cash.
Restricted Shares. The administrator, or CEO in the case of certain recipients not subject to Section 16, may select individuals to receive awards of restricted shares and, consistent with the terms of the 2008 Equity Plan, will establish the terms of each such award. A restricted share award may be subject to vesting requirements or transfer restrictions or both, if so provided by the administrator. Those requirements may include, for example, a requirement that the recipient complete a specified period of service or that certain performance criteria be achieved. Recipients who are granted restricted shares generally have all of the rights of a stockholder with respect to such shares. Restricted shares may be issued for consideration determined by the administrator, including cash, cash equivalents, full-recourse promissory notes, past services and future services.
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Change of Control. The administrator may include provisions in individual award agreements to accelerate the vesting and exercisability of outstanding awards in the event of a change of control, as defined in the 2008 Equity Plan.
Adjustment of Shares. If we declare a stock dividend, stock split, reverse stock split, spin-off or certain other distributions or transactions materially affecting the fair market value of our common stock, the administrator will make appropriate adjustments to the outstanding awards in accordance with the plan. To the extent not previously exercised or settled, all outstanding awards shall terminate immediately prior to the dissolution or liquidation of the company. In the case of a merger, consolidation or certain other transactions involving Clearwater Paper Corporation, outstanding awards may be continued, assumed, substituted, cancelled or settled, as specified in the agreement relating to the transaction.
Amendment and Termination. No awards may be granted under the 2008 Equity Plan after December 1, 2018. The Board of Directors may amend or terminate the 2008 Equity Plan at any time, but an amendment will not become effective without the approval of our stockholders to the extent required by applicable laws, regulations or rules. No amendment or termination of the 2008 Equity Plan may materially impair a recipients rights under outstanding awards without the recipients consent.
Awards Under the 2008 Equity Plan
Because it is within the discretion of our Compensation Committee to determine which officers, employees and consultants receive awards and the amount and type of awards received, it is not presently possible to determine the number of individuals to whom awards will be made in the future under the 2008 Equity Plan or the amount of the awards.
Federal Income Tax Aspects of the 2008 Equity Plan
This is a brief summary of the federal income tax aspects of awards that may be made under the 2008 Equity Plan based on existing U.S. federal income tax laws. This summary provides only the basic tax rules. It does not describe a number of special tax rules, including the alternative minimum tax and various elections that may be applicable under certain circumstances. It also does not reflect provisions of the income tax laws of any municipality, state or foreign country in which a holder may reside, nor does it reflect the tax consequences of a holders death. The tax consequences of awards under the 2008 Equity Plan depend upon the type of award and if the award is to an executive officer, whether the award qualifies as performance-based compensation under Section 162(m) of the Code.
Incentive Stock Options. The recipient of an incentive stock option generally will not be taxed upon grant of the option. Federal income taxes are generally imposed only when the shares of stock from exercised incentive stock options are disposed of, by sale or otherwise. The amount by which the fair market value of the stock on the date of exercise exceeds the exercise price is, however, included in determining the option recipients liability for the alternative minimum tax. If the incentive stock option recipient does not sell or dispose of the stock until more than one year after the receipt of the stock and two years after the option was granted, then, upon sale or disposition of the stock, the excess of the proceeds received upon sale or disposition over the exercise price will be treated as long-term capital gain, and not ordinary income. If a recipient fails to hold the stock for the minimum required time, at the time of the disposition of the stock, the recipient will recognize ordinary income in the year of disposition generally in an amount equal to any excess of the market value of the common stock on the date of exercise (or, if less, the amount realized on disposition of the shares) over the exercise price paid for the shares. Any further gain (or loss) realized by the recipient generally will be taxed as short-term or long-term gain (or loss) depending on the holding period. We will generally be entitled to a tax deduction at the same time and in the same amount as ordinary income is recognized by the option recipient.
Nonqualified Stock Options. The recipient of stock options not qualifying as incentive stock options generally will not be taxed upon the grant of the option. Federal income taxes are generally due from a recipient of nonqualified stock options when the stock options are exercised. The difference between the exercise price of the option and the fair market value of the stock purchased on such date is taxed as
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ordinary income. Thereafter, the tax basis for the acquired stock is equal to the amount paid for the stock plus the amount of ordinary income recognized by the recipient. We will generally be entitled to a tax deduction at the same time and in the same amount as ordinary income is recognized by the option recipient by reason of the exercise of the option.
Other Awards. Recipients who receive performance share or restricted stock unit awards will generally recognize ordinary income when they receive shares upon settlement of the awards, in an amount equal to the fair market value of the shares at that time. If cash is received upon settlement instead of shares, the amount of cash received is taxed as ordinary income. Recipients who receive awards of restricted shares subject to a vesting requirement generally recognize ordinary income at the time vesting occurs, in an amount equal to the fair market value of the vested stock at that time minus the amount, if any, paid for the stock. However, a recipient who receives restricted shares which are not vested may, within 30 days of the date the shares are transferred, elect in accordance with Section 83(b) of the Code to recognize ordinary compensation income at the time of transfer of the shares rather than upon the vesting dates. We will generally be entitled to a tax deduction at the same time and in the same amount as ordinary income is recognized by the recipient.
Section 162(m). Section 162(m) would render non-deductible to us certain compensation in excess of $1,000,000 received in any year by certain executive officers unless such excess is performance-based compensation. The availability of the exemption for awards of performance-based compensation after the Annual Meeting depends in part upon obtaining approval of the 2008 Equity Plan by our stockholders.
Section 409A. Any deferrals made under the 2008 Equity Plan, including awards granted under the 2008 Equity Plan that are considered to be deferred compensation, must satisfy the requirements of Section 409A of the Code to avoid adverse tax consequences to participating employees. These requirements include limitations on election timing, acceleration of payments, and distributions. We intend to structure any deferrals and awards under the 2008 Equity Plan to meet the applicable tax law requirements.
Required Vote
The affirmative vote of a majority of the common stock present in person or represented by proxy and entitled to vote at the Annual Meeting is required to approve this proposal.
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PROPOSAL 4RATIFICATION OF THE APPOINTMENT OF OUR INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR 2010
We recommend a vote FOR this proposal.
KPMG LLP (KPMG), a registered public accounting firm, currently serves as our independent registered public accounting firm and has conducted the audit of our financial statements for fiscal year 2009. Please see the section titled Fees Paid to Independent Registered Public Accounting Firm in this proxy statement for a discussion of the fees billed for 2009.
Based upon its review of KPMGs qualifications, independence and performance, the Audit Committee of the Board of Directors has appointed KPMG to serve as our independent registered public accounting firm for 2010.
The appointment of our independent registered public accounting firm is not required to be submitted for ratification by the stockholders. The listing standards of the New York Stock Exchange provide that the Audit Committee is solely responsible for the appointment, compensation, evaluation and oversight of our independent registered public accounting firm. However, as a matter of good corporate governance, the Audit Committee is submitting its appointment of KPMG as independent registered public accounting firm for 2010 for ratification by our stockholders.
If our stockholders fail to ratify the appointment of KPMG, the Audit Committee may reconsider whether to retain KPMG, and may continue to retain that firm or appoint another firm without resubmitting the matter to our stockholders. Even if our stockholders ratify the appointment of KPMG, the Audit Committee may, in its discretion, appoint a different independent registered public accounting firm for us if it determines that such a change would be in the best interests of our company and our stockholders.
The affirmative vote of a majority of the common stock present in person or represented by proxy and entitled to vote at the Annual Meeting is required to ratify the appointment of the independent registered public accounting firm.
Representatives of KPMG are expected to attend the Annual Meeting, will have the opportunity to make a statement if they desire to do so and are expected to be available to respond to appropriate questions.
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Appendix A
CLEARWATER PAPER CORPORATION
ANNUAL INCENTIVE PLAN
Effective January 1, 2009
Amended and Restated Effective January 1, 2010
ANNUAL INCENTIVE PLAN
Effective January 1, 2009
Amended and Restated Effective January 1, 2010
1. | ESTABLISHMENT AND PURPOSE |
(a) The Clearwater Paper Corporation Annual Incentive Plan (the Plan) was adopted by the Board of Directors of Clearwater Paper Corporation and approved by its sole stockholder on December 1, 2008, to become effective January 1, 2009, to provide rewards to those employees of Clearwater Paper Corporation and its subsidiaries who are in a position to contribute to the achievement by Clearwater Paper Corporation and its subsidiaries of certain business performance objectives. The Plan was amended effective as of January 1, 2010 to establish separate bonus pools for corporate, division and individual performance and to make other clarifying changes.
(b) Pursuant to the Employee Matters Agreement by and between Potlatch Corporation and Clearwater Paper Corporation (the EMA), the liability for paying 2008 annual bonuses to Clearwater Employees (as defined in the EMA) under the Potlatch Corporation Management Performance Award Plan II (the MPAP II) was transferred to this Plan because the Distribution (as defined in the EMA) occurred prior to the date for payment of such bonuses under the MPAP II. The amounts and recipients of such bonuses were determined in accordance with the terms of the MPAP II, but the payment of such bonuses was made in accordance with the terms and conditions of this Plan.
(c) The Plan is intended to comply with the requirements of Section 409A of the Code, to the extent applicable, and, in the case of covered employees, the exception for qualified performance-based compensation under Section 162(m) of the Code.
2. | DEFINITIONS |
(a) Award means an award under the Plan.
(b) Award Year means a Year with respect to which Awards are made.
(c) Board of Directors means the Board of Directors of Clearwater Paper Corporation.
(d) CEO means the Chief Executive Officer of Clearwater Paper Corporation.
(e) Change of Control means the effective date of any one of the following events:
(i) Upon consummation of a merger or consolidation involving Clearwater Paper (a Business Combination), in each case, unless, following such Business Combination,
(A) all or substantially all of the individuals and entities who were the beneficial owners, respectively, of the then outstanding shares of common stock of Clearwater Paper (the Outstanding Common Stock) and the then outstanding voting securities of Clearwater Paper entitled to vote generally in the election of directors (the Outstanding Voting Securities) immediately prior to such Business Combination beneficially own, directly or indirectly, more than fifty percent (50%) of, respectively, the then outstanding shares of common stock and the combined voting power of the then outstanding voting securities entitled to vote generally in the election of directors of the corporation or other entity resulting from such Business Combination (including, without limitation, a corporation or other entity which as a result of such transaction owns Clearwater Paper either directly or through one or more subsidiaries),
(B) no individual, entity or group (within the meaning of Section 13(d)(3) or 14(d)(2) of the Securities Exchange Act of 1934, as amended (the Exchange Act)) (a Person) (excluding any corporation or other entity resulting from such Business Combination or any employee benefit plan (or related trust)
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sponsored or maintained by Clearwater Paper or any of its Subsidiaries or such other corporation or other entity resulting from such Business Combination) beneficially owns, directly or indirectly, thirty percent (30%) or more of, respectively, the then outstanding shares of common stock or common equity of the corporation or other entity resulting from such Business Combination or the combined voting power of the then outstanding voting securities of such corporation or other entity except to the extent that such ownership is based on the beneficial ownership, directly or indirectly, of Outstanding Common Stock or Outstanding Voting Securities immediately prior to the Business Combination, and
(C) at least a majority of the members of the board of directors or similar governing body of the corporation or other entity resulting from such Business Combination were members of the Board of Directors at the time of the execution of the initial agreement, or of the action of the Board of Directors, providing for such Business Combination; or
(ii) On the date that individuals who, as of 11:59 p.m. (Pacific) on the date of the Distribution, constitute the Board of Directors (the Incumbent Board) cease for any reason to constitute at least a majority of the Board of Directors; provided, however, that any individual who becomes a member of the Board of Directors on or subsequent to the day immediately following the date of the Distribution whose election, or nomination for election by Clearwater Papers stockholders, was approved by a vote of at least a majority of the members of the Board of Directors then comprising the Incumbent Board shall be considered as though such individual were a member of the Incumbent Board, but excluding, for purposes of this proviso, any such individual whose appointment to the Board of Directors occurs as a result of an actual or threatened election contest with respect to the election or removal of a member or members of the Board of Directors, an actual or threatened solicitation of proxies or consents or any other actual or threatened action by, or on behalf of, any Person other than the Incumbent Board; or
(iii) Upon the acquisition on or after the date of the Distribution by any Person of beneficial ownership (within the meaning of Rule 13d-3 promulgated under the Exchange Act) of thirty percent (30%) or more of either
(A) the then Outstanding Common Stock, or
(B) the combined voting power of the Outstanding Voting Securities;
provided, however, that the following acquisitions shall not be deemed to be covered by this paragraph (iii):
(I) any acquisition of Outstanding Common Stock or Outstanding Voting Securities by the Corporation,
(II) any acquisition of Outstanding Common Stock or Outstanding Voting Securities by any employee benefit plan (or related trust) sponsored or maintained by the Corporation, or
(III) any acquisition of Outstanding Common Stock or Outstanding Voting Securities by any corporation pursuant to a transaction which complies with clauses (A), (B) and (C) of Section 2(e)(i); or
(iv) Upon the consummation of the sale, lease or exchange of all or substantially all of the assets of Clearwater Paper; or
(v) Upon the approval by the stockholders of Clearwater Paper of a complete liquidation or dissolution of Clearwater Paper.
(f) Clearwater Paper means Clearwater Paper Corporation, a Delaware corporation.
(g) Code means the Internal Revenue Code of 1986, as amended.
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(h) Committee means the committee which shall administer the Plan in accordance with Section 3.
(i) Corporate Organization means the Organization Unit consisting of Employees whose primary duties involve the Corporations activities as a whole and not the activities of a particular Division.
(j) Corporation means Clearwater Paper Corporation and its Subsidiaries.
(k) Covered Employee means a covered employee within the meaning of Section 162(m) of the Code and the regulations thereunder.
(l) Distribution means the distribution by Potlatch Corporation to its stockholders of all of the outstanding shares of the common stock of Clearwater Paper then owned by Potlatch Corporation, pursuant to the Separation and Distribution Agreement between Potlatch Corporation and Clearwater Paper.
(m) Division means any operating division of the Corporation designated in rules and regulations adopted by the Committee.
(n) Employee means a full-time salaried employee (including any Executive Officer) of the Corporation.
(o) Exchange Act means the Securities and Exchange Act of 1934, as amended.
(p) Executive Officer means any Employee of the Corporation designated as an executive officer by the Board of Directors with respect to the applicable Award Year.
(q) Guidelines means the Clearwater Paper Corporation Stock Ownership Guidelines.
(r) Management Deferred Compensation Plan means the Clearwater Paper Corporation Management Deferred Compensation Plan, and any successor plan.
(s) Organization Unit means a major organizational component or profit center of the Corporation as determined in accordance with rules and regulations adopted by the Committee, the Employees of which are eligible to participate in the Plan. Organization Units shall include each Division and the Corporate Organization.
(t) Participant means any Executive Officer and any other Employee actively employed by the Corporation during an Award Year in an Organization Unit in a position designated as a participating position in accordance with rules and regulations adopted by the Committee.
(u) Plan means the Clearwater Paper Corporation Annual Incentive Plan, adopted effective January 1, 2009 and amended and restated effective as of January 1, 2010.
(v) Separation from Service means termination of a Participants service as an employee consistent with Section 409A of the Code and the regulations promulgated thereunder. For purposes of the Plan, Separation from Service generally means termination of a Participants employment as a common-law employee of Clearwater Paper and each Affiliate (as defined herein) of Clearwater Paper. A Separation from Service will not be deemed to have occurred if a Participant continues to provide services to Clearwater Paper or an Affiliate in a capacity other than as an employee and if the former employee is providing a level of bona fide services that is fifty percent (50%) or more of the average level of services rendered, during the immediately preceding thirty-six (36) months of employment with Clearwater Paper or an Affiliate; provided, however, that a Separation from Service will be deemed to have occurred if it is reasonably anticipated that a Participants service with Clearwater Paper and its Affiliates will terminate after a certain date or the level of bona fide services that the Participant will perform after such date (whether as an employee or another capacity) will permanently reduce to a rate that is less than twenty percent (20%) of the bona fide level of services rendered, on average, during the immediately preceding thirty-six (36) months (or if employed by
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Clearwater Paper and its Affiliates less than thirty-six (36) months, such lesser period). However, the employment relationship is treated as continuing intact while the individual is on military leave, sick leave, or other bona fide leave of absence if the period of such leave does not exceed six months, or if longer, so long as the individuals right to reemployment with the service recipient is provided either by statute or by contract. If the period of leave exceeds six months and the individuals right to reemployment is not provided either by statute or by contract, the employment relationship is deemed to terminate on the first date immediately following such six-month period. For purposes of determining when a Separation from Service occurs Affiliate means any other entity which would be treated as a single employer with Clearwater Paper under Section 414(b) or (c) of the Code, provided that in applying such Sections and in accordance with the rules of Treasury Regulations Section 1.409A-1(h)(3), the language at least 50 percent shall be used instead of at least 80 percent.
(w) Subsidiary means any corporation fifty percent (50%) or more of the voting stock of which is owned by Clearwater Paper or by one or more of such corporations.
(x) Year means the calendar year.
3. | ADMINISTRATION OF THE PLAN |
The Plan shall be administered by the Compensation Committee of the Board of Directors, or such other committee as may be designated and appointed by the Board of Directors which shall consist of at least three (3) members of the Board of Directors. Notwithstanding the foregoing, with respect to Participants who are Executive Officers or who are otherwise Covered Employees, except in the case of a Change of Control as explained below, the Committee shall consist solely of outside directors within the meaning of Section 162(m). No member of the Committee shall be eligible to participate and receive Awards under the Plan while serving as a member of the Committee.
In addition to the powers and duties otherwise set forth in the Plan, the Committee shall have full power and authority to administer and interpret the Plan, to establish procedures for administering the Plan, to adopt and periodically review such rules and regulations consistent with the terms of the Plan as the Committee deems necessary or advisable in order to properly carry out the provisions of the Plan, to receive and review an annual report to be submitted by the CEO which shall describe and evaluate the operation of the Plan, and to take any and all necessary action in connection therewith. The Committees interpretation and construction of the Plan and its determination of the amount of any Award thereunder shall be conclusive and binding on all persons. In making such determinations, the Committee shall be entitled to rely on information and reports provided by the CEO.
Within thirty (30) days after a Change of Control, the Committee shall appoint an independent committee consisting of at least three (3) current (as of the effective date of the Change of Control) or former Corporation officers and directors, which shall thereafter administer all claims for benefits under the Plan. Upon such appointment the Committee shall cease to have any responsibility for claims administration under the Plan.
4. | ELIGIBILITY AND PARTICIPATION |
The CEO shall designate the Organization Units and the individuals who will participate in the Plan for an Award Year, in accordance with the Committees rules and regulations.
5. | AWARDS |
Awards shall be determined in accordance with Sections 6, 7 and 8 following the close of the Award Year and, unless deferred in accordance with the Management Deferred Compensation Plan, shall be paid no later than March 15 following the close of the Award Year.
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6. | DETERMINING THE TARGET BONUS POOLS AND PERFORMANCE TARGETS |
Prior to or during the first 90 days of each Award Year, the Committee shall approve, in accordance with this Section 6 and the Committees rules and regulations,
¡ | the methodology for determining each Participants target bonus for the Award Year; |
¡ | the methodology for determining separate target bonus pools for corporate performance (based on performance of the Corporation as a whole), for each Divisions performance, and for individual performance; |
¡ | the extent to which Participants in each Organization Unit shall participate in each target bonus pool; and |
¡ | the performance criteria and specific performance targets that will be used to determine the percentage of each target bonus pool that will be funded. |
(a) Individual Target Bonuses. A Participants target bonus for an Award Year shall be an amount equal to a percentage of the Participants base salary, based on the position to which the Participant is assigned, as determined in accordance with rules and regulations adopted by the Committee. If a Participant does not qualify as a Participant for the entire period of the applicable Award Year, the Target Bonus will be prorated to reflect the number of half calendar months that the Employee was a Participant.
(b) Target Bonus Pools.
(i) The target Corporate Performance bonus pool for an Award Year shall consist of (A) the sum of the individual target bonuses for Participants assigned to the Corporate Organization multiplied by a percentage approved by the Committee, plus (B) the sum of the individual target bonuses for all other Participants multiplied by a percentage approved by the Committee.
(ii) A separate target Division Performance bonus pool shall be determined for each Division, consisting of the sum of the individual target bonuses for the Participants assigned to that Division multiplied by a percentage approved by the Committee.
(iii) The target Individual Performance bonus pool shall equal the sum of the individual target bonuses for all Participants multiplied by a percentage approved by the Committee.
(iv) The sum of the target bonus pools determined for an Award Year shall equal 100% of the individual target bonuses determined under Section 6(a) for all of the Participants for that Award Year.
(c) Participation in Bonus Pools. Participants in each of the Organization Units shall participate in each of the bonus pools to the extent approved by the Committee and provided in the Committees rules and regulations.
(i) Participants in the Corporate Organization shall participate only in the Corporate Performance and Individual Performance bonus pools, while Participants assigned to a Division shall participate in their Divisions performance pool, as well as in the Corporate Performance and Individual Performance pools. A Participant who is assigned to or responsible for more than one Division during an Award Year may be permitted to participate in each such Divisions performance pool, in the manner and to the extent approved by the Committee.
(ii) A Participants participation in the Individual Performance pool shall not exceed a specified percentage of his or her target bonus for the Award Year. The extent to which the Participant may actually earn that percentage or a lesser percentage of the Individual Performance pool shall depend on his or her attainment of pre-established individual performance targets for the Award Year approved by the Participants supervisor, or by the Committee with respect to the CEO.
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(d) Funding Percentages. The extent to which each target bonus pool is to be funded shall be determined based on the Corporations and each Divisions performance for the Award Year, measured using one or more of the performance criteria permitted under Section 6(e).
(i) For the Corporate Performance pool and each Division Performance pool, the Committee shall specify levels of performance using one or more of the performance criteria permitted under Section 6(e) which shall determine the percentage of the target bonus pool to be funded. Such levels shall include (but need not be limited to) a threshold level of performance below which none of the bonus pool shall be funded, a target level of performance at which 100% of the target bonus pool shall be funded, and if the Committee provides that more than 100% of a target bonus pool may be funded for an Award Year, the level or levels of performance necessary to achieve such funding and the maximum percentage of the target bonus pool that may be funded. In no event shall more than 200% of any target bonus pool be funded.
(ii) The Individual Performance pool shall be funded at 100% of the target Individual Performance pool, provided that the Corporation achieves at least the threshold level of Corporate Performance approved by the Committee for the Award Year. If the Corporation fails to achieve the threshold level of Corporate Performance for the Award Year, none of the Individual Performance pool shall be funded.
(e) Qualifying Performance Criteria. For the purpose of measuring performance for an Award Year, the Committee shall provide in its rules and regulations for the use of one or more of the following performance criteria for an Award Year, either individually, alternatively or in any combination, applied either to the Corporation as a whole or to Clearwater Paper, an Organization Unit or Subsidiary, either individually, alternatively or in any combination, and measured on an absolute basis or relative to a pre-established target, to previous years results or to a designated comparison group or index, in each case as specified by the Committee: (i) cash flow (including operating cash flow), (ii) earnings per share, (iii) (A) earnings before interest, (B) earnings before interest and taxes, (C) earnings before interest, taxes and depreciation, (D) earnings before interest, taxes, depreciation and amortization, or (E) earnings before any combination of such expenses or deductions, (iv) return on equity, (v) total stockholder return, (vi) share price performance, (vii) return on capital, (viii) return on assets or net assets, (ix) revenue, (x) income or net income, (xi) operating income or net operating income, (xii) operating profit or net operating profit, (xiii) operating margin or profit margin (including as a percentage of revenue), (xiv) return on operating revenue, (xv) return on invested capital, (xvi) market segment shares or (xvii) economic profit (Qualifying Performance Criteria). After the end of the Award Year the Committee shall determine and certify the extent to which the Qualifying Performance Criteria have been met. The Committee may appropriately adjust any evaluation of performance under a Qualifying Performance Criteria to exclude any of the following events that occur during a performance period: (i) asset write-downs, (ii) litigation or claim judgments or settlements, (iii) the effect of changes in tax law, accounting principles or other such laws or provisions affecting reported results, (iv) accruals for reorganization and restructuring programs and (v) any extraordinary, nonrecurring items to be disclosed in the Corporations financial statements (including footnotes) for the applicable year and/or in managements discussion and analysis of the financial condition and results of operations appearing in the Corporations annual report to stockholders for the applicable year.
7. | CERTIFICATION OF PERFORMANCE AND FUNDING OF BONUS POOLS |
After the end of the Award Year and prior to the payment of any Award to any Participant for the Award Year, the Committee shall certify in writing (a) the actual level of performance achieved by the Corporation and each Division with respect to the Qualifying Performance Criteria selected in accordance with Section 6, and (b) based on those actual levels of performance and the funding percentages previously approved by the Committee in accordance with Section 6, the percentage of each target bonus pool that shall be funded.
8. | PAYMENT OF FUNDED BONUS POOLS TO PARTICIPANTS |
The funded bonus pools shall be paid to Participants based on the Committees rules and regulations, previously approved pursuant to Section 6(c), for determining the extent to which Participants in each Organization Unit participate in the different bonus pools.
A-6
(a) A Participants individual performance shall be measured against the pre-established targets for the Participants individual performance set pursuant to Section 6(c)(ii). The Executive Officer with responsibility for the Participants Organization Unit shall approve the final determination of the Participants share of the funded Individual Performance pool, provided that the Participants share of such funded pool shall not exceed the pre-established percentage of his or her target bonus for the Award Year determined pursuant to Section 6(c)(ii).
(b) Notwithstanding the foregoing, each Participant who is an Executive Officer or who is otherwise a Covered Employee shall be deemed to have earned a share of the funded Individual Performance pool equal to the pre-established percentage of his or her target bonus for the Award Year determined pursuant to Section 6(c)(ii). The Committee in its discretion may reduce (and may not increase) that percentage in determining the final payment to any such Participant from the funded Individual Performance pool.
(c) Each Participants Award, consisting of his or her eligible share of each of the funded bonus pools, shall be subject to review by and approval of the CEO (or by the Committee in the case of the CEOs Award). Notwithstanding the foregoing, the final determination to adjust an Award payable to any Executive Officer or any other Covered Employee shall be made solely by the Committee. The Award of any Executive Officer or any other Covered Employee shall not be increased based on the Committees (or the CEOs or another individuals) exercise of discretion to reduce the Awards payable to other Participants.
(d) In no event shall the Award granted to the CEO exceed $2.5 million, or the Award granted to any other Participant exceed $1.5 million.
9. | FORM AND TIME OF PAYMENT OF AWARDS |
(a) All non-deferred Awards under the Plan shall be paid in cash to all Participants other than those subject to the Guidelines. For a Participant subject to the Guidelines, the Award shall be paid in a combination of fifty percent (50%) cash and fifty percent (50%) common stock of Clearwater Paper if the Participant has not incrementally reached the required ownership level at the end of each of his or her first five (5) years under the Guidelines or has not maintained one hundred percent (100%) of the applicable guideline amount in subsequent years. The number of shares of common stock shall be determined by dividing the dollar value of the portion of the Award allocated as stock by the closing price of Clearwater Papers common stock on the date of the Committee meeting at which the Award payments are approved. Award amounts shall be prorated for the portion of the Award Year the Employee was an eligible Participant in accordance with rules and regulations adopted by the Committee. A Participant whose employment is terminated before the end of an Award Year for any reason other than death, disability (within the meaning of Section 409A(a)(2)(C) of the Code) or early, normal or deferred retirement under the Clearwater Paper Salaried Retirement Plan shall not be entitled to receive an Award. Notwithstanding any other provision of this Plan, in no event may the achievement of performance goals for any Participant who is an Executive Officer or who is otherwise a Covered Employee be waived except in the event of such Participants death or disability (within the meaning of Section 409A(a)(2)(C) of the Code) or pursuant to Section 14 below.
(b) Notwithstanding the foregoing, a Participant may be permitted to elect to defer receipt of payment of all or a portion of an Award subject to, and in accordance with, the terms of the Management Deferred Compensation Plan.
(c) Notwithstanding any other provision of the Plan, the Board of Directors or the Committee may, in its sole discretion, determine limits on the amount and alter the time and form of payment of Awards with respect to an Award Year.
10. | NO ASSIGNMENT OF INTEREST |
The interest of any person in the Plan or in payments to be received pursuant to it shall not be subject to option or assignable either by voluntary or involuntary assignment or by operation of law, and any act in violation of this section shall be void.
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11. | EMPLOYMENT RIGHTS |
The selection of an Employee as a Participant shall not confer any right on such Employee to receive an Award under the Plan or to continue in the employ of the Corporation or limit in any way the right of the Corporation to terminate such Participants employment at any time.
12. | AMENDMENT OR TERMINATION OF THE PLAN |
The Board of Directors or the Committee may amend, suspend or terminate the Plan at any time; provided, however, that any amendment adopted or effective on or after July 1 in any Award Year which would adversely affect the calculation of a Participants Award or the Participants eligibility for an Award for such Award Year shall be applied prospectively from the date the amendment was adopted or effective, whichever is later; provided, further that if the Plan is terminated effective on or after July 1 in any Award Year such termination shall not adversely affect any Participants eligibility for a pro rata share of an Award for the period of such Award Year before the date the termination was adopted or effective, whichever is later, subject to all other applicable terms and conditions of the Plan. The foregoing notwithstanding, no amendment adopted nor termination of the Plan following the occurrence of a Change of Control shall be effective if it (a) would reduce a Participants target bonus for the Award Year in which the Change of Control occurs, (b) would reduce an Award earned and payable to a Participant in respect of the Award Year that ended immediately before the Award Year in which the Change of Control occurs, or (c) modify the provisions of this sentence.
Notwithstanding the foregoing, the Vice President, Human Resources of Clearwater Paper shall have the power and authority to amend the Plan with respect to any amendment that (i) does not materially increase the cost of the Plan to the Corporation or (ii) is required to comply with new or changed legal requirements applicable to the Plan, including, but not limited to, Section 409A of the Code.
13. | SUCCESSORS AND ASSIGNS |
The Plan shall be binding upon the Corporation, its successors and assigns, and any parent corporation of the Corporations successors or assigns. Notwithstanding that the Plan may be binding upon a successor or assign by operation of law, the Corporation shall require any successor or assign to expressly assume and agree to be bound by the Plan in the same manner and to the same extent that the Corporation would be if no succession or assignment had taken place.
14. | CHANGE OF CONTROL |
Notwithstanding any other provision of the Plan to the contrary, this Section 14 shall apply with respect to the determination of Awards and the payment of Awards following a Change of Control. In the event that the employment of a Participant terminates following a Change of Control, such Participant shall be guaranteed payment of a prorated Award for the Award Year in which the Change of Control occurs based on the Participants target bonus for such Award Year. The prorated Award shall be calculated by multiplying the Participants target bonus for the applicable Award Year determined under Section 6(a) by a fraction, the numerator of which is the number of full months in the Award Year completed at the effective time of the Change of Control, and the denominator of which is twelve (12). With respect to any Award earned but not yet paid in respect of the Award Year that ended immediately before the Award Year in which a Change of Control that also is a change in the ownership or effective control of Clearwater Paper or a change in the ownership of a substantial portion of the assets of Clearwater Paper as defined in the regulations promulgated under Section 409A of the Code (a Code Section 409A Change of Control) occurs, each Participant shall be guaranteed payment of his or her Award determined in accordance with Sections 5 through 8 based on the performance results for the applicable Award Year. Awards paid pursuant to this Section 14 shall be paid in a lump sum in cash upon the earliest of (i) the time prescribed in Sections 5 and 9(a), or (ii) the date the Participant Separates from Service for any reason other than misconduct, as defined in Clearwater Papers Severance Program for Executive Employees or Salaried Severance Plan, whichever applies to the Participant, or any successor severance plan that applies to the Participant, following the Code Section 409A Change of Control.
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Appendix B
CLEARWATER PAPER CORPORATION
2008 Stock Incentive Plan
(Adopted by the Board of Directors on December 2, 2008)
Table of Contents
Page | ||||
SECTION 1. |
B-4 | |||
SECTION 2. |
B-4 | |||
(a) | B-4 | |||
(b) | B-4 | |||
(c) | B-4 | |||
(d) | B-4 | |||
(e) | B-4 | |||
(f) | B-5 | |||
(g) | B-5 | |||
(h) | B-5 | |||
(i) | B-5 | |||
(j) | B-5 | |||
(k) | B-5 | |||
(l) | B-6 | |||
(m) | B-6 | |||
(n) | B-6 | |||
(o) | B-6 | |||
(p) | B-6 | |||
(q) | B-6 | |||
(r) | B-6 | |||
(s) | B-6 | |||
(t) | B-6 | |||
(u) | B-6 | |||
(v) | B-6 | |||
(w) | B-6 | |||
(x) | B-6 | |||
(y) | B-6 | |||
(z) | B-7 | |||
(aa) | B-7 | |||
(bb) | B-7 | |||
(cc) | B-7 | |||
(dd) | B-7 | |||
(ee) | B-7 | |||
(ff) | B-7 | |||
(gg) | B-7 | |||
(hh) | B-7 | |||
(ii) | B-7 | |||
(jj) | B-7 | |||
(kk) | B-7 | |||
(ll) | B-7 | |||
(mm) | B-7 | |||
(nn) | B-8 | |||
(oo) | B-8 | |||
(pp) | B-8 | |||
(qq) | B-8 |
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Page | ||||
SECTION 3. |
B-8 | |||
(a) | B-8 | |||
(b) | B-8 | |||
(c) | B-8 | |||
SECTION 4. |
B-9 | |||
(a) | B-9 | |||
(b) | B-9 | |||
(c) | B-9 | |||
(d) | B-9 | |||
SECTION 5. |
B-9 | |||
(a) | B-9 | |||
(b) | B-10 | |||
(c) | B-10 | |||
SECTION 6. |
B-10 | |||
(a) | B-10 | |||
(b) | B-10 | |||
(c) | B-10 | |||
(d) | B-10 | |||
(e) | B-10 | |||
SECTION 7. |
B-11 | |||
(a) | B-11 | |||
(b) | B-11 | |||
(c) | B-11 | |||
(d) | B-11 | |||
(e) | B-11 | |||
(f) | B-11 | |||
(g) | B-11 | |||
(h) | B-11 | |||
(i) | B-12 | |||
(j) | B-12 | |||
SECTION 8. |
B-12 | |||
(a) | B-12 | |||
(b) | B-12 | |||
(c) | B-12 | |||
(d) | B-12 | |||
(e) | B-12 | |||
(f) | B-12 | |||
(g) | B-12 | |||
(h) | B-12 | |||
SECTION 9. |
B-12 | |||
(a) | B-12 | |||
(b) | B-13 | |||
(c) | B-13 | |||
(d) | B-13 | |||
(e) | B-13 |
B-2
Page | ||||
(f) | B-13 | |||
(g) | B-13 | |||
(h) | B-13 | |||
SECTION 10. |
B-13 | |||
(a) | B-13 | |||
(b) | B-13 | |||
(c) | B-14 | |||
(d) | B-14 | |||
(e) | B-14 | |||
(f) | B-14 | |||
(g) | B-14 | |||
SECTION 11. |
B-14 | |||
(a) | B-14 | |||
(b) | B-14 | |||
(c) | B-14 | |||
(d) | B-15 | |||
(e) | B-15 | |||
(f) | B-15 | |||
(g) | B-15 | |||
SECTION 12. |
B-15 | |||
(a) | B-15 | |||
(b) | B-16 | |||
(c) | B-16 | |||
(d) | B-17 | |||
SECTION 13. |
B-17 | |||
(a) | B-17 | |||
(b) | B-17 | |||
SECTION 14. |
B-17 | |||
SECTION 15. |
B-18 | |||
SECTION 16. |
B-18 | |||
(a) | B-18 | |||
(b) | B-18 | |||
SECTION 17. |
B-18 | |||
(a) | B-18 | |||
(b) | B-18 | |||
(c) | B-19 | |||
SECTION 18. |
B-19 | |||
SECTION 19. |
B-19 | |||
SECTION 20. |
B-19 | |||
(a) | B-19 | |||
(b) | B-19 | |||
(c) | B-19 | |||
SECTION 21. |
B-20 |
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2008 STOCK INCENTIVE PLAN
SECTION 1. ESTABLISHMENT AND PURPOSE.
The Plan was adopted by the Board of Directors on December 2, 2008, and shall be effective on the date of the Distribution. The purpose of the Plan is to promote the long-term success of the Corporation and the creation of stockholder value by (a) encouraging Employees, Outside Directors and Consultants to focus on critical long-range objectives, (b) encouraging the attraction and retention of Employees, Outside Directors and Consultants with exceptional qualifications and (c) linking Employees, Outside Directors and Consultants directly to stockholder interests through increased stock ownership. The Plan seeks to achieve this purpose by providing for Awards in the form of Restricted Shares, Restricted Stock Units, Performance Shares, Options (which may constitute ISOs or NSOs) and SARs.
(a) Affiliate shall mean any Person that directly or indirectly controls, is controlled by, or is under common control with, the Corporation.
(b) Award shall mean any award of an Option, a SAR, Restricted Shares, Restricted Stock Units or Performance Shares under the Plan.
(c) Board of Directors shall mean the Board of Directors of the Corporation, as constituted from time to time.
(d) Business Combination shall mean a merger or consolidation involving the Corporation.
(e) Change of Control shall mean the occurrence of any of the following events:
(i) Upon consummation of a Business Combination unless, following such Business Combination,
(A) all or substantially all of the individuals and entities who were the beneficial owners, respectively, of the Outstanding Common Stock and the Outstanding Voting Securities immediately prior to such Business Combination beneficially own, directly or indirectly, more than 50% of, respectively, the then outstanding shares of common stock (or common equity) and the combined voting power of the then outstanding voting securities entitled to vote generally in the election of directors of the corporation or other entity resulting from such Business Combination (including a corporation or other entity which as a result of such transaction owns the Corporation either directly or through one or more subsidiaries),
(B) no Person (excluding any corporation or other entity resulting from such Business Combination or any employee benefit plan (or related trust) sponsored or maintained by the Corporation or a Subsidiary or such other corporation or other entity resulting from such Business Combination) beneficially owns, directly or indirectly, 30% or more of, respectively, the then outstanding shares of common stock (or common equity) of the corporation or other entity resulting from such Business Combination or the combined voting power of the then outstanding voting securities of such corporation or other entity except to the extent that such ownership is based on the beneficial ownership, directly or indirectly, of Outstanding Common Stock or Outstanding Voting Securities immediately prior to the Business Combination, and
(C) at least a majority of the members of the board of directors (or similar governing body) of the corporation or other entity resulting from such Business Combination were members of the Board of Directors at the time of the execution of the initial agreement, or of the action of the Board of Directors, providing for such Business Combination; or
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(ii) Upon the consummation of the sale, lease or exchange of all or substantially all of the assets of the Corporation; or
(iii) On the date that individuals who constitute the Incumbent Board cease for any reason to constitute at least a majority of the Board of Directors; provided, however, that any individual who becomes a member of the Board of Directors on or subsequent to the day immediately following the date of the Distribution whose election, or nomination for election by the Corporations stockholders, was approved by a vote of at least a majority of the members of the Board of Directors then comprising the Incumbent Board shall be considered as though such individual were a member of the Incumbent Board, but excluding, for purposes of this proviso, any such individual whose appointment to the Board of Directors occurs as a result of an actual or threatened election contest with respect to the election or removal of a member or members of the Board of Directors, an actual or threatened solicitation of proxies or consents or any other actual or threatened action by, or on behalf of any Person other than the Incumbent Board; or
(iv) Upon the acquisition on or after the date of the Distribution by any Person of beneficial ownership (within the meaning of Rule 13d-3 promulgated under the Exchange Act) of 30% or more of either:
(A) the then Outstanding Common Stock, or
(B) the combined voting power of the Outstanding Voting Securities; provided, however, that the following acquisitions shall not be deemed to be covered by this subparagraph (iv):
(x) any acquisition of Outstanding Common Stock or Outstanding Voting Securities by or at the direction of the Corporation or any Subsidiary,
(y) any acquisition of Outstanding Common Stock or Outstanding Voting Securities by any employee benefit plan (or related trust) sponsored or maintained by the Corporation or any Subsidiary, or
(z) any acquisition of Outstanding Common Stock or Outstanding Voting Securities by any Person pursuant to a transaction which complies with clauses (A), (B) and (C) of Section 2(e)(i) of this Plan; or
(v) Upon the approval by the stockholders of the Corporation of a complete liquidation or dissolution of the Corporation.
(f) Code shall mean the Internal Revenue Code of 1986, as amended.
(g) Committee shall mean the Compensation Committee as designated by the Board of Directors, which is authorized to administer the Plan, as described in Section 3 hereof.
(h) Corporate Transaction shall mean an event that constitutes a Change of Control pursuant to subsection (i), subsection (ii) or subsection (iv) of Section 2(e); provided, however, that solely for purposes of this definition, the words 30% or more in subsection (iv) of Section 2(e) shall be replaced with the words more than 50%.
(i) Corporation shall mean Clearwater Paper Corporation, a Delaware corporation.
(j) Consultant shall mean a consultant or advisor who provides bona fide services to the Corporation, a Parent, a Subsidiary or an Affiliate as an independent contractor (not including service as a member of the Board of Directors) or a member of the board of directors of a Parent or a Subsidiary, in each case who is not an Employee.
(k) Distribution shall mean the distribution by Potlatch Corporation to its stockholders of all of the outstanding shares of the Stock then owned by Potlatch Corporation, pursuant to the Separation and Distribution Agreement between the Corporation and Potlatch Corporation.
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(l) Employee shall mean any individual who is a common-law employee of the Corporation, a Parent, a Subsidiary or an Affiliate.
(m) Exchange Act shall mean the Securities Exchange Act of 1934, as amended.
(n) Exercise Price shall mean (a) in the case of an Option, the amount for which one Share may be purchased upon exercise of such Option, as specified in the applicable Stock Option Agreement (or the addendum thereto), and (b) in the case of a SAR, an amount, as specified in the applicable SAR Agreement (or the addendum thereto), which is subtracted from the Fair Market Value of one Share in determining the amount payable upon exercise of such SAR.
(o) Fair Market Value with respect to a Share, shall mean the market price of one Share, determined by the Committee as follows:
(i) If the Stock is listed on the New York Stock Exchange or another national securities exchange, or is traded on the NASDAQ National Market or the NASDAQ SmallCap Market and sales prices are regularly reported for the Stock, then the Fair Market Value shall be the closing selling price for the Stock reported on the applicable composite tape or other comparable reporting system on the applicable date, or if the applicable date is not a trading day, on the most recent trading day immediately prior to the applicable date; or
(ii) If closing selling prices are not regularly reported for the Stock as described in clause (i) but bid and asked prices for the Stock are regularly reported, then the Fair Market Value shall be the arithmetic mean between the closing or last bid and asked prices for the Stock on the applicable date or, if the applicable date is not a trading day, on the most recent trading day immediately prior to the applicable date; or
(iii) If prices are not regularly reported for the Stock as described in clause (i) or (ii) above, then the Fair Market Value shall be such value as the Committee in good faith determines.
In all cases, the determination of Fair Market Value by the Committee shall be conclusive and binding on all persons.
(p) Incumbent Board shall mean the individuals who constitute the Board of Directors as of 11:59 p.m. (Pacific) on the date of the Distribution.
(q) ISO shall mean an employee incentive stock option described in Section 422 of the Code.
(r) Nonstatutory Option or NSO shall mean an employee stock option that is not an ISO.
(s) Offeree shall mean an individual to whom the Committee has offered the right to acquire Shares under the Plan (other than upon exercise of an Option).
(t) Option shall mean an ISO or Nonstatutory Option granted under the Plan and entitling the holder to purchase Shares.
(u) Optionee shall mean an individual or estate who holds an Option or SAR.
(v) Outside Director shall mean a member of the Board of Directors who is not an Employee or a Consultant.
(w) Outstanding Common Stock shall mean the outstanding shares of Stock.
(x) Outstanding Voting Securities shall mean the outstanding voting securities of the Corporation entitled to vote generally in the election of members of the Board of Directors.
(y) Parent shall mean any corporation or other entity (other than the Corporation) in an unbroken chain of corporations or other entities ending with the Corporation, if each of the corporations or other entities
B-6
other than the Corporation owns stock possessing 50% or more of the total combined voting power of all classes of stock in one of the other corporations in such chain. A corporation or other entity that attains the status of a Parent on a date after the adoption of the Plan shall be a Parent commencing as of such date.
(z) Participant shall mean an individual or estate who holds an Award.
(aa) Performance Shares shall mean a bookkeeping entry representing the Corporations obligation to deliver Shares (or distribute cash) on a future date in accordance with the provisions of a Performance Share Agreement.
(bb) Performance Share Agreement shall mean the agreement between the Corporation and the recipient of Performance Shares that contains the terms, conditions and restrictions pertaining to such Performance Shares.
(cc) Person shall mean any individual, entity or group (within the meaning of Section 13(d)(3) or 14(d)(2) of the Exchange Act).
(dd) Plan shall mean this 2008 Stock Incentive Plan of Clearwater Paper Corporation, as amended from time to time.
(ee) Purchase Price shall mean the consideration for which one Share may be acquired under the Plan (other than upon exercise of an Option), as specified by the Committee.
(ff) Qualifying Performance Criteria shall have the meaning set forth in Section 17(d).
(gg) Restricted Share shall mean a Share awarded under the Plan and subject to the terms, conditions and restrictions set forth in a Restricted Share Agreement.
(hh) Restricted Share Agreement shall mean the agreement between the Corporation and the recipient of a Restricted Share that contains the terms, conditions and restrictions pertaining to such Restricted Shares.
(ii) Restricted Stock Unit shall mean a bookkeeping entry representing the Corporations obligation to deliver one Share (or distribute cash) on a future date in accordance with the provisions of a Restricted Stock Unit Agreement.
(jj) Restricted Stock Unit Agreement shall mean the agreement between the Corporation and the recipient of a Restricted Stock Unit that contains the terms, conditions and restrictions pertaining to such Restricted Stock Unit.
(kk) SAR shall mean a stock appreciation right granted under the Plan.
(ll) SAR Agreement shall mean the agreement between the Corporation and an Optionee that contains the terms, conditions and restrictions pertaining to his or her SAR.
(mm) Service shall mean service as an Employee, Consultant or Outside Director, subject to such further limitations as may be set forth in the Plan or the applicable Stock Option Agreement, SAR Agreement, Restricted Share Agreement, Restricted Stock Unit Agreement or Performance Share Agreement. Service does not terminate when an Employee goes on a bona fide leave of absence, that was approved by the Corporation in writing, if the terms of the leave provide for continued Service crediting, or when continued Service crediting is required by applicable law. However, for purposes of determining whether an Option is entitled to ISO status, an Employees employment will be treated as terminating 90 days after such Employee went on leave, unless such Employees right to return to active work is guaranteed by law or by a contract. Service terminates in any event when the approved leave ends, unless such Employee immediately returns to active work. The Corporation shall be entitled to determine in its sole
B-7
discretion which leaves of absence count toward Service, and when Service terminates for all purposes under the Plan.
(nn) Share shall mean one share of Stock.
(oo) Stock shall mean the common stock of the Corporation, par value $0.0001 per share.
(pp) Stock Option Agreement shall mean the agreement between the Corporation and an Optionee that contains the terms, conditions and restrictions pertaining to such Option.
(qq) Subsidiary shall mean any corporation or other entity, if the Corporation or one or more other Subsidiaries own not less than 50% of the total combined voting power of all classes of outstanding stock (or equity) of such corporation or other entity. A corporation or other entity that attains the status of a Subsidiary on a date after the adoption of the Plan shall be considered a Subsidiary commencing as of such date.
(a) Committee Composition. The Plan shall be administered by the Board of Directors or a Committee appointed by the Board of Directors. The Committee shall consist of two or more members of the Board of Directors. In addition, to the extent required by the Board of Directors, the composition of the Committee shall satisfy (i) such requirements as the Securities and Exchange Commission may establish for administrators acting under plans intended to qualify for exemption under Rule 16b-3 (or its successor) under the Exchange Act; and (ii) such requirements as the Internal Revenue Service may establish for outside directors acting under plans intended to qualify for exemption under Section 162(m)(4)(C) of the Code.
(b) Committee for Non-Officer Grants. The Board of Directors may also appoint one or more separate committees of the Board of Directors, each composed of one or more members of the Board of Directors who need not satisfy the requirements of Section 3(a), who may administer the Plan with respect to Employees who are not considered officers or directors of the Corporation under Section 16 of the Exchange Act, may grant Awards under the Plan to such Employees and may determine all terms of such grants. Within the limitations of the preceding sentence, any reference in the Plan to the Committee shall include such committee or committees appointed pursuant to the preceding sentence. To the extent permitted by applicable laws, the Board of Directors may also authorize one or more officers of the Corporation to designate Employees, other than persons subject to Section 16 of the Exchange Act, to receive Awards and to determine the number of such Awards to be received by such Employees; provided, however, that the Board of Directors shall specify the aggregate limit (i.e., the number of Shares underlying all such Awards) and the individual limit (i.e., the number of Shares underlying any individual Award so granted) that such officer or officers may so award in any calendar year.
(c) Committee Responsibilities. Subject to the provisions of the Plan, the Committee shall have full authority and discretion to take the following actions:
(i) To interpret the Plan and to apply its provisions;
(ii) To adopt, amend or rescind rules, procedures and forms relating to the Plan;
(iii) To adopt, amend or terminate sub-plans established for the purpose of satisfying applicable foreign laws, including qualifying for preferred tax treatment under applicable foreign tax laws;
(iv) To authorize any person to execute, on behalf of the Corporation, any instrument required to carry out the purposes of the Plan;
(v) To determine when Awards are to be granted under the Plan;
(vi) To select the Offerees and Optionees;
(vii) To determine the number of Shares to be made subject to each Award;
(viii) To prescribe the terms and conditions of each Award, including the Exercise Price, the Purchase Price, the performance criteria, the performance period, and the vesting or duration of the
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Award (including accelerating the vesting of Awards, either at the time of the Award or thereafter, without the consent of the Participant), to determine whether an Option is to be classified as an ISO or as a Nonstatutory Option, and to specify the provisions of the agreement relating to such Award;
(ix) To amend any outstanding Award agreement, subject to applicable legal restrictions and to the consent of the Participant if the Participants rights or obligations would be materially impaired;
(x) To prescribe the consideration for the grant of each Award or other right under the Plan and to determine the sufficiency of such consideration;
(xi) To determine the disposition of each Award or other right under the Plan in the event of a Participants divorce or dissolution of marriage;
(xii) To determine whether Awards under the Plan will be granted in replacement of other grants under an incentive or other compensation plan of an acquired business;
(xiii) To correct any defect, supply any omission, or reconcile any inconsistency in the Plan or any Award agreement;
(xiv) To establish or verify the extent of satisfaction of any performance goals or other conditions applicable to the grant, issuance, exercisability, vesting and/or ability to retain any Award; and
(xv) To take any other actions deemed necessary or advisable for the administration of the Plan.
Subject to the requirements of applicable law, the Committee may designate persons other than members of the Committee to carry out its responsibilities and may prescribe such conditions and limitations as it may deem appropriate, except that the Committee may not delegate its authority with regard to the selection for participation of or the granting of Awards under the Plan to persons subject to Section 16 of the Exchange Act. All decisions, interpretations and other actions of the Committee shall be final and binding on all Participants, and all persons deriving their rights from a Participant. No member of the Committee shall be liable for any action that he or she has taken or has failed to take in good faith with respect to the Plan or any Award.
(a) General Rule. Only Employees shall be eligible for the grant of ISOs. Only Employees, Consultants and Outside Directors shall be eligible for the grant of Restricted Shares, Restricted Stock Units, Performance Shares, Nonstatutory Options or SARs.
(b) Ten-Percent Stockholders. An Employee who owns more than 10% of the total combined voting power of all classes of outstanding stock of the Corporation, a Parent or Subsidiary shall not be eligible for the grant of an ISO unless such grant satisfies the requirements of Section 422(c)(5) of the Code.
(c) Attribution Rules. For purposes of Section 4(b) above, in determining stock ownership, an Employee shall be deemed to own the stock owned, directly or indirectly, by or for such Employees brothers, sisters, spouse, ancestors and lineal descendants. Stock owned, directly or indirectly, by or for a corporation, partnership, estate or trust shall be deemed to be owned proportionately by or for its stockholders, partners or beneficiaries.
(d) Outstanding Stock. For purposes of Section 4(b) above, outstanding stock shall include all stock actually issued and outstanding immediately after the grant but shall not include shares authorized for issuance under outstanding options held by the Employee or by any other person.
SECTION 5. STOCK SUBJECT TO PLAN.
(a) Basic Limitation. Shares offered under the Plan shall be authorized but unissued Shares or treasury Shares. The aggregate number of Shares authorized for issuance as Awards under the Plan shall not exceed 1,695,000 Shares. The limitation of this Section 5(a) shall be subject to adjustment pursuant to
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Section 12. The number of Shares that are subject to Awards outstanding at any time under the Plan shall not exceed the number of Shares which then remain available for issuance under the Plan. The Corporation, during the term of the Plan, shall at all times reserve and keep available sufficient Shares to satisfy the requirements of the Plan.
(b) Award Limitation. Subject to the provisions of Section 12, no Participant may receive Awards under the Plan (i) in any calendar year (other than the calendar year of the first year of employment) that relate to more than 226,000 Shares, and (ii) in the calendar year for the first year of employment, no more than two times the amount set forth in Section 5(b)(i).
(c) Additional Shares. If an Award expires or becomes unexercisable without having been exercised in full, or, with respect to Restricted Shares, Restricted Stock Units or Performance Shares, is forfeited to or repurchased by the Corporation due to failure to vest, the unpurchased Shares (or for Awards other than Options or SARs the forfeited or repurchased Shares) which were subject thereto will become available for future grant or sale under the Plan (unless the Plan has terminated). With respect to SARs, only Shares actually issued pursuant to a SAR will cease to be available under the Plan; all remaining Shares under SARs will remain available for future grant or sale under the Plan (unless the Plan has terminated). Shares that have actually been issued under the Plan under any Award will not be returned to the Plan and will not become available for future distribution under the Plan; provided, however, that if Shares issued pursuant to Awards of Restricted Shares, Restricted Stock Units or Performance Shares are repurchased by the Corporation or are forfeited to the Corporation, such Shares will become available for future grant under the Plan. Shares used to pay the exercise price of an Award or to satisfy the tax withholding obligations related to an Award will become available for future grant or sale under the Plan. To the extent an Award under the Plan is paid out in cash rather than Shares, such cash payment will not result in reducing the number of Shares available for issuance under the Plan.
(a) Restricted Share Agreement. Each grant of Restricted Shares under the Plan shall be evidenced by a Restricted Share Agreement between the recipient and the Corporation. Such Restricted Shares shall be subject to all applicable terms of the Plan and may be subject to any other terms that are not inconsistent with the Plan. The provisions of the various Restricted Share Agreements entered into under the Plan need not be identical.
(b) Payment for Awards. Restricted Shares may be sold or awarded under the Plan for such consideration as the Committee may determine, including cash, cash equivalents, full-recourse promissory notes, past services and future services.
(c) Vesting. Each Award of Restricted Shares may or may not be subject to vesting. Vesting shall occur, in full or in installments, upon satisfaction of the conditions specified in the Restricted Share Agreement. A Restricted Share Agreement may provide for accelerated vesting in the event of the Participants death, disability or retirement or other events. The Committee may determine, at the time of granting Restricted Shares or thereafter, that all or part of such Restricted Shares shall become vested upon a Change of Control. Except as may be set forth in a Restricted Share Agreement, vesting of the Restricted Shares shall cease on the termination of the Participants Service.
(d) Voting and Dividend Rights. The holders of Restricted Shares awarded under the Plan shall have the same voting, dividend and other rights as the Corporations other stockholders. A Restricted Share Agreement, however, may require that the holders of Restricted Shares invest any cash dividends received in additional Restricted Shares. Such additional Restricted Shares shall be subject to the same conditions and restrictions as the Award with respect to which the dividends were paid.
(e) Restrictions on Transfer of Shares. Restricted Shares shall be subject to such rights of repurchase, rights of first refusal or other restrictions as the Committee may determine. Such restrictions shall be set
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forth in the applicable Restricted Share Agreement and shall apply in addition to any general restrictions that may apply to all holders of Shares.
SECTION 7. TERMS AND CONDITIONS OF OPTIONS.
(a) Stock Option Agreement. Each grant of an Option under the Plan shall be evidenced by a Stock Option Agreement between the Optionee and the Corporation. Such Option shall be subject to all applicable terms and conditions of the Plan and may be subject to any other terms and conditions which are not inconsistent with the Plan and which the Committee deems appropriate for inclusion in a Stock Option Agreement. The Stock Option Agreement shall specify whether the Option is an ISO or an NSO. The provisions of the various Stock Option Agreements entered into under the Plan need not be identical. Options may be granted in consideration of a reduction in the Optionees other compensation.
(b) Number of Shares. Each Stock Option Agreement shall specify the number of Shares that are subject to the Option (subject to adjustment in accordance with Section 12).
(c) Exercise Price. Each Stock Option Agreement shall specify the Exercise Price. The Exercise Price of an ISO shall not be less than 100% of the Fair Market Value of a Share on the date of grant, except as otherwise provided in Section 4(b), and the Exercise Price of an NSO shall not be less 100% of the Fair Market Value of a Share on the date of grant. Subject to the foregoing in this Section 7(c), the Exercise Price under any Option shall be determined by the Committee at its sole discretion. The Exercise Price shall be payable in one of the forms described in Section 8.
(d) Withholding Taxes. As a condition to the exercise of an Option, the Optionee shall make such arrangements as the Corporation may require for the satisfaction of any federal, state, local or foreign withholding tax obligations that may arise in connection with such exercise. The Optionee shall also make such arrangements as the Corporation may require for the satisfaction of any federal, state, local or foreign withholding tax obligations that may arise in connection with the disposition of Shares acquired by exercising an Option.
(e) Exercisability and Term. Each Stock Option Agreement shall specify the date when all or any installment of the Option is to become exercisable. The Stock Option Agreement shall also specify the term of the Option; provided, however, that the term of an ISO shall in no event exceed 10 years from the date of grant (five years for Employees described in Section 4(b)). A Stock Option Agreement may provide for accelerated exercisability in the event of the Optionees death, disability, or retirement or other events and may provide for expiration prior to the end of its term in the event of the termination of the Optionees Service. Options may be awarded in combination with SARs, and such an Award may provide that the Options will not be exercisable unless the related SARs are forfeited. Subject to the foregoing in this Section 7(e), the Committee at its sole discretion shall determine when all or any installment of an Option is to become exercisable and when an Option is to expire.
(f) Exercise of Options. Each Stock Option Agreement shall set forth the extent to which the Optionee shall have the right to exercise the Option following termination of the Optionees Service with the Corporation and its Subsidiaries, and the right to exercise the Option of any executors or administrators of the Optionees estate or any person who has acquired such Option(s) directly from the Optionee by bequest or inheritance. Such provisions shall be determined in the sole discretion of the Committee, need not be uniform among all Options issued pursuant to the Plan, and may reflect distinctions based on the reasons for termination of Service.
(g) Effect of Change of Control. The Committee may determine, at the time of granting an Option or thereafter, that such Option shall become exercisable as to all or part of the Shares subject to such Option upon a Change of Control.
(h) No Rights as a Stockholder. An Optionee, or a permitted transferee of an Optionee, shall have no rights as a stockholder of the Corporation with respect to any Shares covered by the Option until the date of the issuance of the Shares underlying the Option upon a valid exercise thereof.
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(i) Restrictions on Transfer of Shares. Any Shares issued upon exercise of an Option shall be subject to such special forfeiture conditions, rights of repurchase, rights of first refusal and other transfer restrictions as the Committee may determine. Such restrictions shall be set forth in the applicable Stock Option Agreement and shall apply in addition to any general restrictions that may apply to all holders of Shares.
(j) Buyout Provisions. The Committee may at any time (a) offer to buy out for a payment in cash or cash equivalents an Option previously granted or (b) authorize an Optionee to elect to cash out an Option previously granted, in either case at such time and based upon such terms and conditions as the Committee shall establish.
SECTION 8. PAYMENT FOR SHARES.
(a) General Rule. The entire Exercise Price or Purchase Price of Shares issued under the Plan shall be payable in lawful money of the United States of America at the time when such Shares are purchased, except as provided in Section 8(b) through Section 8(g) below.
(b) Surrender of Stock. To the extent that a Stock Option Agreement so provides, payment may be made all or in part by surrendering, or attesting to the ownership of, Shares which have already been owned by the Optionee or his representative. Such Shares shall be valued at their Fair Market Value on the date when the new Shares are purchased under the Plan. The Optionee shall not surrender, or attest to the ownership of, Shares in payment of the Exercise Price if such action would cause the Corporation to recognize compensation expense (or additional compensation expense) with respect to the Option for financial reporting purposes.
(c) Services Rendered. At the discretion of the Committee, Shares may be awarded under the Plan in consideration of services rendered to the Corporation or a Subsidiary prior to the award. If Shares are awarded without the payment of a Purchase Price in cash, the Committee shall make a determination (at the time of the award) of the value of the services rendered by the Offeree and the sufficiency of the consideration to meet the requirements of Section 6(b).
(d) Cashless Exercise. To the extent that a Stock Option Agreement so provides, payment may be made all or in part by delivery (on a form prescribed by the Committee) of an irrevocable direction to a securities broker to sell Shares and to deliver all or part of the sale proceeds to the Corporation in payment of the aggregate Exercise Price.
(e) Exercise/Pledge. To the extent that a Stock Option Agreement so provides, payment may be made all or in part by delivery (on a form prescribed by the Committee) of an irrevocable direction to a securities broker or lender to pledge Shares, as security for a loan, and to deliver all or part of the loan proceeds to the Corporation in payment of the aggregate Exercise Price.
(f) Promissory Note. To the extent that a Stock Option Agreement or Restricted Share Agreement so provides, payment may be made all or in part by delivering (on a form prescribed by the Corporation) a full-recourse promissory note.
(g) Other Forms of Payment. To the extent that a Stock Option Agreement or Restricted Share Agreement so provides, payment may be made in any other form that is consistent with applicable laws, regulations and rules.
(h) Limitations under Applicable Law. Notwithstanding anything herein or in a Stock Option Agreement or Restricted Share Agreement to the contrary, payment may not be made in any form that is unlawful, as determined by the Committee in its sole discretion.
SECTION 9. STOCK APPRECIATION RIGHTS.
(a) SAR Agreement. Each grant of a SAR under the Plan shall be evidenced by a SAR Agreement between the Optionee and the Corporation. Such SAR shall be subject to all applicable terms of the Plan
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and may be subject to any other terms that are not inconsistent with the Plan. The provisions of the various SAR Agreements entered into under the Plan need not be identical. SARs may be granted in consideration of a reduction in the Optionees other compensation.
(b) Number of Shares. Each SAR Agreement shall specify the number of Shares to which the SAR pertains and shall provide for the adjustment of such number in accordance with Section 12.
(c) Exercise Price. Each SAR Agreement shall specify the Exercise Price, which shall not be less than 100% of the Fair Market Value of a Share on the date of grant. A SAR Agreement may specify an Exercise Price that varies in accordance with a predetermined formula while the SAR is outstanding.
(d) Exercisability and Term. Each SAR Agreement shall specify the date when all or any installment of the SAR is to become exercisable. The SAR Agreement shall also specify the term of the SAR. A SAR Agreement may provide for accelerated exercisability in the event of the Optionees death, disability or retirement or other events. Except as may be set forth in a SAR Agreement, vesting of the SAR shall cease on the termination of the Participants Service. SARs may be awarded in combination with Options, and such an Award may provide that the SARs will not be exercisable unless the related Options are forfeited. A SAR may be included in an ISO only at the time of grant but may be included in an NSO at the time of grant or thereafter. A SAR granted under the Plan may provide that it will be exercisable only in the event of a Change of Control.
(e) Effect of Change of Control. The Committee may determine, at the time of granting a SAR or thereafter, that such SAR shall become fully exercisable as to all Shares subject to such SAR upon a Change of Control.
(f) Exercise of SARs. Upon exercise of a SAR, the Optionee (or any person having the right to exercise the SAR after his or her death) shall receive from the Corporation (a) Shares, (b) cash or (c) a combination of Shares and cash, as the Committee shall determine. The amount of cash and/or the Fair Market Value of Shares received upon exercise of SARs shall, in the aggregate, be equal to the amount by which the Fair Market Value (on the date of surrender) of the Shares subject to the SARs exceeds the Exercise Price.
(g) Modification or Assumption of SARs. Within the limitations of the Plan, the Committee may modify, extend or assume outstanding SARs or may accept the cancellation of outstanding SARs (whether granted by the Corporation or by another issuer) in return for the grant of new SARs for the same or a different number of shares and at the same or a different exercise price. The foregoing notwithstanding, no modification of a SAR shall, without the consent of the holder, materially impair his or her rights or obligations under such SAR.
(h) Buyout Provisions. The Committee may at any time (a) offer to buy out for a payment in cash or cash equivalents a SAR previously granted, or (b) authorize an Optionee to elect to cash out a SAR previously granted, in either case at such time and based upon such terms and conditions as the Committee shall establish.
SECTION 10. RESTRICTED STOCK UNITS.
(a) Restricted Stock Unit Agreement. Each grant of Restricted Stock Units under the Plan shall be evidenced by a Restricted Stock Unit Agreement between the recipient and the Corporation. Such Restricted Stock Units shall be subject to all applicable terms of the Plan and may be subject to any other terms that are not inconsistent with the Plan. The provisions of the various Restricted Stock Unit Agreements entered into under the Plan need not be identical. Restricted Stock Units may be granted in consideration of a reduction in the recipients other compensation.
(b) Payment for Awards. To the extent that an Award is granted in the form of Restricted Stock Units, no cash consideration shall be required of the Award recipients.
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(c) Vesting Conditions. Each Award of Restricted Stock Units may or may not be subject to vesting. Vesting shall occur, in full or in installments, upon satisfaction of the conditions specified in the Restricted Stock Unit Agreement. A Restricted Stock Unit Agreement may provide for accelerated vesting in the event of the Participants death, disability or retirement or other events. The Committee may determine, at the time of granting Restricted Stock Units or thereafter, that all or part of such Restricted Stock Units shall become vested in the event that a Change of Control occurs with respect to the Corporation.
(d) Voting and Dividend Rights. The holders of Restricted Stock Units shall have no voting rights. Prior to settlement or forfeiture, any Restricted Stock Unit awarded under the Plan may, at the Committees discretion, carry with it a right to dividend equivalents. Such right entitles the holder to be credited with an amount equal to all cash dividends paid on one Share while the Restricted Stock Unit is outstanding. Dividend equivalents may be converted into additional Restricted Stock Units. Settlement of dividend equivalents may be made in the form of cash, in the form of Shares, or in a combination of both. Prior to distribution, any dividend equivalents which are not paid shall be subject to the same conditions and restrictions (including without limitation, any forfeiture conditions) as the Restricted Stock Units to which they attach.
(e) Form and Time of Settlement of Restricted Stock Units. Settlement of vested Restricted Stock Units may be made in the form of (a) cash, (b) Shares or (c) any combination of both, as determined by the Committee. The actual number of Restricted Stock Units eligible for settlement may be larger or smaller than the number included in the original Award, based on predetermined performance factors. Methods of converting Restricted Stock Units into cash may include (without limitation) a method based on the average Fair Market Value of Shares over a series of trading days. A Restricted Stock Unit Agreement may provide that vested Restricted Stock Units may be settled in a lump sum or in installments. A Restricted Stock Unit Agreement may provide that the distribution may occur or commence when all vesting conditions applicable to the Restricted Stock Units have been satisfied or have lapsed, or it may be deferred to any later date. The amount of a deferred distribution may be increased by an interest factor or by dividend equivalents. Until an Award of Restricted Stock Units is settled, the number of such Restricted Stock Units shall be subject to adjustment pursuant to Section 12.
(f) Death of Recipient. Any Restricted Stock Units that become payable after the recipients death shall be distributed to the recipients beneficiary or beneficiaries. Each recipient of Restricted Stock Units under the Plan shall designate one or more beneficiaries for this purpose by filing the prescribed form with the Corporation. A beneficiary designation may be changed by filing the prescribed form with the Corporation at any time before the Award recipients death. If no beneficiary was designated or if no designated beneficiary survives the Award recipient, then any Restricted Stock Units that become payable after the recipients death shall be distributed to the recipients estate.
(g) Creditors Rights. A holder of Restricted Stock Units shall have no rights other than those of a general creditor of the Corporation. Restricted Stock Units represent an unfunded and unsecured obligation of the Corporation, subject to the terms and conditions of the applicable Restricted Stock Unit Agreement.
SECTION 11. PERFORMANCE SHARES.
(a) Performance Shares and Performance Share Agreement. Each grant of Performance Shares under the Plan shall be evidenced by a Performance Share Agreement between the recipient and the Corporation. Such Performance Shares shall be subject to all applicable terms of the Plan and may be subject to any other terms that are not inconsistent with the Plan. The provisions of the various Performance Share Agreements entered into under the Plan need not be identical. Performance Shares may be granted in consideration of a reduction in the recipients other compensation.
(b) Payment for Awards. To the extent that an Award is granted in the form of Performance Shares, no cash consideration shall be required of the Award recipients.
(c) Terms of Performance Share Awards. The Committee may determine the terms of Performance Share Awards, all of which shall be subject to Section 17(b) of the Plan. Each Performance Share
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Agreement shall set forth the number of Shares subject to such Performance Share Award, the Qualifying Performance Criteria and the performance period. Except as otherwise provided in the Performance Share Agreement, the Performance Share Award shall terminate upon the termination of the Participants Service. Prior to settlement and in accordance with Section 17(b) of the Plan, the Committee shall determine the extent to which Performance Shares have been earned. Performance periods may overlap and the holders may participate simultaneously with respect to Performance Shares Awards that are subject to different performance periods and different Qualifying Performance Criteria. The number of Shares may be fixed or may vary in accordance with such Qualifying Performance Criteria as may be determined by the Committee. A Performance Share Agreement may provide for accelerated vesting in the event of the Participants death, disability or retirement or other events. The Committee may determine, at the time of granting Performance Share Awards or thereafter, that all or part of the Performance Shares shall become vested upon a Change of Control.
(d) Voting and Dividend Rights. The holders of Performance Shares shall have no voting rights with respect to such Performance Shares. Prior to settlement or forfeiture, any Performance Share awarded under the Plan may, at the Committees discretion, carry with it a right to dividend equivalents. Such right entitles the holder to be credited with an amount equal to all cash dividends paid on one Share while the Performance Share is outstanding. Dividend equivalents may be converted into additional Performance Shares. Settlement of dividend equivalents may be made in the form of cash, in the form of Shares, or in a combination of both. Prior to distribution, any dividend equivalents which are not paid shall be subject to the same conditions and restrictions (including without limitation, any forfeiture conditions) as the Performance Shares to which they attach.
(e) Form and Time of Settlement of Performance Shares. Settlement of Performance Shares may be made in the form of (a) cash, (b) Shares or (c) any combination of both, as determined by the Committee and set forth in the Performance Share Agreements. The actual number of Performance Shares eligible for settlement may be larger or smaller than the number included in the original Award, based on the Qualifying Performance Criteria. Methods of converting Performance Shares into cash may include (without limitation) a method based on the average Fair Market Value of Shares over a series of trading days. A Performance Share Agreement may provide that Performance Shares may be settled in a lump sum or in installments. A Performance Share Agreement may provide that the distribution may occur or commence when all vesting conditions applicable to the Performance Shares have been satisfied or have lapsed, or it may be deferred to any later date. The amount of a deferred distribution may be increased by an interest factor or by dividend equivalents. Until an Award of Performance Shares is settled, the number of such Performance Shares shall be subject to adjustment pursuant to Section 12.
(f) Death of Recipient. Any Performance Share Award that becomes payable after the recipients death shall be distributed to the recipients beneficiary or beneficiaries. Each recipient of a Performance Share Award under the Plan shall designate one or more beneficiaries for this purpose by filing the prescribed form with the Corporation. A beneficiary designation may be changed by filing the prescribed form with the Corporation at any time before the Award recipients death. If no beneficiary was designated or if no designated beneficiary survives the Award recipient, then any Performance Share Award that becomes payable after the recipients death shall be distributed to the recipients estate.
(g) Creditors Rights. A holder of Performance Shares shall have no rights other than those of a general creditor of the Corporation. Performance Shares represent an unfunded and unsecured obligation of the Corporation, subject to the terms and conditions of the applicable Performance Share Agreement.
SECTION 12. ADJUSTMENT OF SHARES; CORPORATE TRANSACTIONS.
(a) Adjustments. In the event that there occurs a dividend or other distribution of Shares, a dividend in the form of cash or other property that materially affects the Fair Market Value of the Shares, a stock split, a reverse stock split, a split-up, a split-off, a spin-off, a combination or subdivision of Shares or other securities of the Corporation, an exchange of Shares for other securities of the Corporation, or a similar transaction or
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event that materially affects the Fair Market Value of the Shares, the Committee, in order to prevent diminution or enlargement of the benefits or potential benefits intended to be made available under the Plan, shall make appropriate adjustments in:
(i) The numerical limitations set forth in Sections 5(a) and (b);
(ii) The number of Shares covered by all outstanding Awards; and
(iii) The Exercise Price under each outstanding Option and SAR.
(b) Dissolution or Liquidation. To the extent not previously exercised or settled, all outstanding Awards shall terminate immediately prior to the dissolution or liquidation of the Corporation.
(c) Corporate Transactions. In the event of a Corporate Transaction, subject to any vesting acceleration provisions in an Award agreement, outstanding Awards shall be treated in the manner provided in the agreement relating to the Corporate Transaction (including as the same may be amended). Such agreement shall not be required to treat all Awards or individual types of Awards similarly in the Corporate Transaction; provided, however, that such agreement shall provide for one of the following with respect to all outstanding Awards (as applicable):
(i) The continuation of the outstanding Award by the Corporation, if the Corporation is a surviving corporation;
(ii) The assumption of the outstanding Award by the surviving corporation or its parent or subsidiary;
(iii) The substitution by the surviving corporation or its parent or subsidiary of its own award for the outstanding Award;
(iv) Full exercisability or vesting and accelerated expiration of the outstanding Award, followed by the cancellation of such Award;
(v) The cancellation of an outstanding Option or SAR and a payment to the Optionee equal to the excess of (i) the Fair Market Value of the Shares subject to such Option or SAR (whether or not such Option or SARs is then exercisable or such Shares are then vested) as of the closing date of such Corporate Transaction over (ii) its aggregate Exercise Price. Such payment may be made in the form of cash, cash equivalents, or securities of the surviving corporation or its parent with a Fair Market Value equal to the required amount. Such payment may be made in installments and may be deferred until the date or dates when such Option or SAR would have become exercisable or such Shares would have vested. Such payment may be subject to vesting based on the Optionees continuing Service, provided that the vesting schedule shall not be less favorable to the Optionee than the schedule under which such Option or SAR would have become exercisable or such Shares would have vested (including any vesting acceleration provisions). If the Exercise Price of the Shares subject to any Option or SAR exceeds the Fair Market Value of the Shares subject thereto, then such Option or SAR may be cancelled without making a payment to the Optionee with respect thereto. For purposes of this Subsection (v), the Fair Market Value of any security shall be determined without regard to any vesting conditions that may apply to such security;
(vi) The cancellation of an outstanding Restricted Stock Unit and a payment to the Participant equal to the Fair Market Value of the Shares subject to such Restricted Stock Unit (whether or not such Restricted Stock Unit is then vested) as of the closing date of such Corporate Transaction. Such payment may be made in the form of cash, cash equivalents, or securities of the surviving corporation or its parent with a Fair Market Value equal to the required amount. Such payment may be made in installments and may be deferred until the date or dates when such Restricted Stock Unit would have vested. Such payment may be subject to vesting based on the Participants continuing Service, provided that the vesting schedule shall not be less favorable to the Participant than the schedule under which such Restricted Stock Unit would have vested (including any vesting acceleration provisions). For purposes of this Subsection (vi), the Fair Market Value of any security shall be determined without regard to any vesting conditions that may apply to such security; or
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(vii) The cancellation of an outstanding Performance Share Award and a payment to the Participant equal to the Fair Market Value of the target Shares subject to such Performance Share Award (whether or not such Performance Share Award is then vested) as of the closing date of such Corporate Transaction. Such payment may be made in the form of cash, cash equivalents, or securities of the surviving corporation or its parent with a Fair Market Value equal to the required amount. Such payment may be made in installments and may be deferred until the date or dates when such Performance Share Award would have settled. Such payment may be subject to the Participants continuing Service and the achievement of performance criteria that are based on the performance criteria set forth in the Performance Share Award, with such changes that may necessary to give effect to the Corporate Transaction, provided that the performance period shall not be less favorable to the Participant than the performance period under such Performance Share Award (including any vesting acceleration provisions). For purposes of this Subsection (vii), the Fair Market Value of any security shall be determined without regard to any vesting conditions that may apply to such security.
(d) Reservation of Rights. Except as provided in Section 12, a Participant shall have no rights by reason of the occurrence of (or relating to) any Corporate Transaction, any transaction described in Section 12(a), or any transaction that results in an increase or decrease in the number of shares of stock of any class of the Corporation. Any issue by the Corporation of shares of stock of any class, or securities convertible into shares of stock of any class, shall not affect, and no adjustment by reason thereof shall be made with respect to, Awards. The grant of an Award pursuant to the Plan shall not affect in any way the right or power of the Corporation to effect any Corporate Transaction, any transaction described in Section 12(a), any dissolution or liquidation of the Corporation or any transaction that results in an increase or decrease in the number of shares of stock of any class of the Corporation.
SECTION 13. DEFERRAL OF AWARDS.
(a) Committee Powers. The Committee in its sole discretion may permit or require a Participant to:
(i) Have cash that otherwise would be paid to such Participant as a result of the exercise of a SAR or the settlement of Restricted Stock Units or Performance Shares credited to a deferred compensation account established for such Participant by the Committee as an entry on the Corporations books;
(ii) Have Shares that otherwise would be delivered to such Participant as a result of the exercise of an Option or SAR converted into an equal number of Restricted Stock Units; or
(iii) Have Shares that otherwise would be delivered to such Participant as a result of the exercise of an Option or SAR or the settlement of Restricted Stock Units or Performance Shares converted into amounts credited to a deferred compensation account established for such Participant by the Committee as an entry on the Corporations books. Such amounts shall be determined by reference to the Fair Market Value of such Shares as of the date when they otherwise would have been delivered to such Participant.
(b) General Rules. A deferred compensation account established under this Section 13 may be credited with interest or other forms of investment return, as determined by the Committee. A Participant for whom such an account is established shall have no rights other than those of a general creditor of the Corporation. Such an account shall represent an unfunded and unsecured obligation of the Corporation and shall be subject to the terms and conditions of the applicable agreement between such Participant and the Corporation. If the deferral or conversion of Awards is permitted or required, the Committee in its sole discretion may establish rules, procedures and forms pertaining to such Awards, including (without limitation) the settlement of deferred compensation accounts established under this Section 13.
SECTION 14. AWARDS UNDER OTHER PLANS.
The Corporation may grant awards under other plans or programs. Such awards may be settled in the form of Shares issued under this Plan. Such Shares shall be treated for all purposes under the Plan like Shares issued in settlement of Restricted Stock Units and shall, when issued, reduce the number of Shares available under Section 5.
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SECTION 15. LEGAL AND REGULATORY REQUIREMENTS.
Shares shall not be issued under the Plan unless the issuance and delivery of such Shares complies with (or is exempt from) all applicable requirements of law, including (without limitation) the Securities Act of 1933, as amended, the rules and regulations promulgated thereunder, state securities laws and regulations and the regulations of any stock exchange on which the Corporations securities may then be listed, and the Corporation has obtained the approval or favorable ruling from any governmental agency which the Corporation determines is necessary or advisable. The Corporation shall not be liable to a Participant or other persons as to: (a) the non-issuance or sale of Shares as to which the Corporation has been unable to obtain from any regulatory body having jurisdiction the authority deemed by the Corporations counsel to be necessary to the lawful issuance and sale of any Shares under the Plan; and (b) any tax consequences expected, but not realized, by any Participant or other person due to the receipt, exercise or settlement of any Award granted under the Plan.
SECTION 16. WITHHOLDING TAXES.
(a) General. To the extent required by applicable federal, state, local or foreign law, a Participant or his or her successor shall make arrangements satisfactory to the Corporation for the satisfaction of any withholding tax obligations that arise in connection with the Plan. The Corporation shall not be required to issue any Shares or make any cash payment under the Plan until such obligations are satisfied.
(b) Share Withholding. The Corporation may permit a Participant to satisfy all or part of his or her withholding or income tax obligations by having the Corporation withhold all or a portion of any Shares that otherwise would be issued to him or her or by surrendering all or a portion of any Shares that he or she previously acquired. Such Shares shall be valued at their Fair Market Value on the date when taxes otherwise would be withheld in cash. In no event may a Participant have Shares withheld that would otherwise be issued to him or her in excess of the number necessary to satisfy the legally required minimum tax withholding.
SECTION 17. OTHER PROVISIONS APPLICABLE TO AWARDS.
(a) Transferability. Unless the agreement evidencing an Award (or an amendment thereto authorized by the Committee) expressly provides otherwise, no Award granted under this Plan, nor any interest in such Award, may be sold, assigned, conveyed, gifted, pledged, hypothecated or otherwise transferred in any manner (prior to the vesting and lapse of any and all restrictions applicable to Shares issued under such Award), other than by will or the laws of descent and distribution; provided, however, that an ISO may be transferred or assigned only to the extent consistent with Section 422 of the Code. Any purported sale, assignment, conveyance, gift, pledge, hypothecation or transfer in violation of this Section 17(a) shall be void and unenforceable against the Corporation.
(b) Qualifying Performance Criteria. The number of Shares or other benefits granted, issued, retainable and/or vested under an Award may be made subject to the attainment of performance goals for a specified period of time relating to one or more of the following performance criteria, either individually, alternatively or in any combination, applied to either the Corporation as a whole or to a business unit or Subsidiary, either individually, alternatively or in any combination, and measured either annually or cumulatively over a period of years, on an absolute basis or relative to a pre-established target, to previous years or quarters results or to a designated comparison group or index, in each case as specified by the Committee in the Award: (a) cash flow (including operating cash flow), (b) earnings per share, (c) (i) earnings before interest, (ii) earnings before interest and taxes, (iii) earnings before interest, taxes and depreciation, (iv) earnings before interest, taxes, depreciation and amortization, or (iv) earnings before any combination of such expenses or deductions, (d) return on equity, (e) total stockholder return, (f) share price performance, (g) return on capital, (h) return on assets or net assets, (i) revenue, (j) income or net income, (k) operating income or net operating income, (l) operating profit or net operating profit, (m) operating margin or profit margin (including as a percentage of revenue), (n) return on operating revenue, (o) return on invested capital, (p) market segment shares or (q) economic profit (Qualifying Performance Criteria). The
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Committee may appropriately adjust any evaluation of performance under a Qualifying Performance Criteria to exclude any of the following events that occur during a performance period: (i) asset write-downs, (ii) litigation or claim judgments or settlements, (iii) the effect of changes in tax law, accounting principles or other such laws or provisions affecting reported results, (iv) accruals for reorganization and restructuring programs and (v) any extraordinary, nonrecurring items as described in Accounting Principles Board Opinion No. 30 and/or in managements discussion and analysis of financial condition and results of operations appearing in the Corporations annual report to stockholders for the applicable year. If applicable, the Committee shall determine the Qualifying Performance Criteria not later than the 90th day of the performance period, and shall determine and certify, for each Participant (or for all Participants), the extent to which the Qualifying Performance Criteria have been met. The Committee may not in any event increase the amount of compensation payable under the Plan upon the attainment of a Qualifying Performance Criteria to a Participant who is a covered employee within the meaning of Section 162(m) of the Code.
(c) Clawback. Notwithstanding anything in this Plan to the contrary, the Corporation reserves the right to cancel or adjust the amount of any Award if the financial statements of the Corporation on which the calculation or determination of the Award was based are subsequently restated due to error or misconduct and, in the judgment of the Committee, the financial statements as so restated would have resulted in a smaller or no Award if such information had been known at the time the Award had originally been calculated or determined. In addition, in the event of such a restatement, the Corporation reserves the right to require a Participant to repay to the Corporation the amount by which the Award as originally calculated or determined exceeds the Award as adjusted pursuant to the preceding sentence.
SECTION 18. NO EMPLOYMENT RIGHTS.
No provision of the Plan, nor any Award granted under the Plan, shall be construed to give any person any right to become, to be treated as, or to remain an Employee. The Corporation and its Subsidiaries reserve the right to terminate any persons Service at any time and for any reason, with or without notice.
The Plan shall be construed and enforced in accordance with the law of the State of Delaware, without reference to its principles of conflicts of law.
SECTION 20. DURATION AND AMENDMENTS.
(a) Term of the Plan. The Plan, as set forth herein, shall terminate automatically on December 1, 2018 and may be terminated on any earlier date pursuant to Subsection (b) below.
(b) Right to Amend or Terminate the Plan. The Board of Directors may amend or terminate the Plan at any time and from time to time. Rights and obligations under any Award granted before amendment of the Plan shall not be materially impaired by such amendment, except with consent of the Participant. An amendment of the Plan shall be subject to the approval of the Corporations stockholders only to the extent required by applicable laws, regulations or rules.
(c) Effect of Termination. No Awards shall be granted under the Plan after the termination thereof. The termination of the Plan shall not affect Awards previously granted under the Plan.
[Remainder of this page intentionally left blank]
B-19
To record the adoption of the Plan by the Board of Directors, the Corporation has caused its authorized officer to execute the same.
CLEARWATER PAPER CORPORATION | ||||
By | /s/ Thomas H. Carter | |||
Name | Thomas H. Carter | |||
Title | Vice President |
B-20
Directions to the Clearwater Paper Corporation
2010 Annual Meeting of Stockholders
on
Tuesday, May 11, 2010
at
9:00 a.m. Local Time (Pacific)
Grand Hyatt Seattle
721 Pine Street
Seattle, WA 98101
As noted in the Annual Meeting attendance section of the proxy, the notice or proxy card along with a photo identification will serve as your admission for one stockholder to attend the Annual Meeting of Stockholders.
Driving Directions
From Sea-Tac Airport:
Follow signs to 518 East/I-5 Northbound. Exit right onto 518 East. Exit from the left lane onto I-5 North. Continue on I-5 North for 14 miles. Exit from the left lane at Seneca Street. Right on Sixth Avenue. Right on Pike Street. Left on Eighth Avenue. Left on Pine Street. The Grand Hyatt Porte Cochere will be immediately on the left.
From I-5 North Bound:
Exit from the left lane at Seneca Street. Right on Sixth Avenue. Right on Pike Street. Left on Eighth Avenue. Left on Pine Street. The Grand Hyatt Porte Cochere will be immediately on the left.
From I-5 South Bound:
Take the Union Street Exit. Continue forward onto Union Street. Turn right on Seventh Avenue. Right on Pike Street. Left on Eighth Avenue. Left on Pine Street. The Grand Hyatt Porte Cochere will be immediately on the left.
From I-90 West Bound:
Merge onto I-5 North via Exit #2c toward Madison Street/Convention Center/Vancouver, BC. Take Madison Street/Convention Center exit. Follow exit forward onto Seventh Avenue. Right on Madison Street. Left on Eighth Avenue. Left on Pine Street. The Grand Hyatt Porte Cochere will be immediately on the left.
CLEARWATER PAPER CORPORATION 601 W. RIVERSIDE AVENUE SUITE 1100 SPOKANE, WA 99201 |
WE ENCOURAGE YOU TO TAKE ADVANTAGE OF INTERNET OR TELEPHONE VOTING, BOTH ARE AVAILABLE 24 HOURS A DAY, 7 DAYS A WEEK.
VOTE BY INTERNET - www.proxyvote.com Use the Internet to transmit your voting instructions and for electronic delivery of information up until 11:59 p.m. Eastern Time the day prior to annual meeting day. Have your notice of internet availability or proxy card in hand when you access the web site and follow the instructions to obtain your records and to create an electronic voting instruction form.
ELECTRONIC DELIVERY OF FUTURE PROXY MATERIALS If you would like to reduce the costs incurred by our company in mailing proxy materials, you can consent to receiving all future proxy statements, proxy cards and annual reports electronically via e-mail or the Internet. To sign up for electronic delivery, please follow the instructions above to vote using the Internet and, when prompted, indicate that you agree to receive or access proxy materials electronically in future years.
VOTE BY PHONE - 1-800-690-6903 Use any touch-tone telephone to transmit your voting instructions up until 11:59 p.m. Eastern Time the day prior to annual meeting day. Have your proxy card in hand when you call and then follow the instructions.
VOTE BY MAIL Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or return it to Vote Processing, c/o Broadridge, 51 Mercedes Way, Edgewood, NY 11717.
If you vote your proxy by Internet or by telephone, you do NOT need to mail back your proxy card. |
TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS: | ||||
M21538-P89852-Z51880 | KEEP THIS PORTION FOR YOUR RECORDS |
THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED. |
DETACH AND RETURN THIS PORTION ONLY |
CLEARWATER PAPER CORPORATION
The Board of Directors recommends a vote FOR the election of two Directors to serve until the 2013 Annual Meeting of Stockholders. |
||||||||||||||||||||||
Vote on Directors |
||||||||||||||||||||||
Proposal 1 - |
Election of Directors | For | Against | Abstain | ||||||||||||||||||
Nominees: |
||||||||||||||||||||||
1a. William D. Larsson |
¨ | ¨ | ¨ | |||||||||||||||||||
1b. Michael T. Riordan |
¨ |
¨ |
¨ |
|||||||||||||||||||
Vote on Proposals |
For | Against | Abstain | |||||||||||||||||||
The Board of Directors recommends a vote FOR Proposal 2. |
||||||||||||||||||||||
Proposal 2 - Approval of Annual Incentive Plan |
¨ |
¨ |
¨ |
|||||||||||||||||||
The Board of Directors recommends a vote FOR Proposal 3. |
||||||||||||||||||||||
Proposal 3 - Approval of 2008 Stock Incentive Plan |
¨ |
¨ |
¨ |
|||||||||||||||||||
The Board of Directors recommends a vote FOR Proposal 4. |
||||||||||||||||||||||
Proposal 4 - Ratification of the appointment of KPMG, LLP as the Companys independent registered public accounting firm for 2010. |
¨ |
¨ |
¨ |
|||||||||||||||||||
THIS PROXY WILL BE VOTED AS DIRECTED BUT IF NOT OTHERWISE DIRECTED, FOR EACH DIRECTOR NOMINEE AND FOR PROPOSALS 2- 4. |
||||||||||||||||||||||
For address changes and/or comments, please check this box and write them on the back where indicated. |
¨ |
|||||||||||||||||||||
Please indicate if you plan to attend this meeting. |
¨ | ¨ | ||||||||||||||||||||
Yes |
No |
NOTE: Please sign as name appears hereon. Joint owners should each sign. When signing as attorney, executor, administrator, trustee or guardian, please give full title as such. If a corporation, please sign in full corporate name by President or other authorized officer. If a partnership, please sign in partnership name by an authorized person. |
||||||||||||||||||||
Signature [PLEASE SIGN WITHIN BOX] | Date | Signature (Joint Owners) | Date |
Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting:
The Notice and Proxy Statement and Annual Report With Form 10-K are available at www.proxyvote.com.
¨ FOLD AND DETACH HERE ¨
M21539-P89852-Z51880
PROXY- COMMON
Proxy for Annual Meeting of Stockholders to be held May 11, 2010 at 9:00 a.m. local time (Pacific) THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS OF CLEARWATER PAPER CORPORATION
The Stockholder(s) hereby appoint(s) Gordon L. Jones, Linda K. Massman and Michael S. Gadd, as proxies with full power in each to act without the others and with the power of substitution in each, to represent and to vote all the shares of the stock the undersigned is entitled to vote at the Annual Meeting of Stockholders of Clearwater Paper Corporation to be held on May 11, 2010, or at any adjournment thereof.
THIS PROXY WILL BE VOTED AS DIRECTED BUT IF NOT OTHERWISE DIRECTED, FOR EACH DIRECTOR NOMINEE AND FOR PROPOSALS 2-4.
YOUR VOTE IS IMPORTANT. This proxy must be signed and dated on the reverse side.
(PLEASE SIGN, DATE AND RETURN YOUR PROXY PROMPTLY IN THE ENCLOSED ENVELOPE OR RETURN IT TO VOTE PROCESSING, C/O BROADRIDGE, 51 MERCEDES WAY, EDGEWOOD, NY 11717.)
|
||||||||
Address Changes/Comments: _____________________________________________________________ |
||||||||
_______________________________________________________________________________________ |
||||||||
(If you noted any Address Changes/Comments above, please mark corresponding box on the reverse side.)
|
CLEARWATER PAPER CORPORATION 601 W. RIVERSIDE AVENUE SUITE 1100 SPOKANE, WA 99201 |
WE ENCOURAGE YOU TO TAKE ADVANTAGE OF INTERNET OR TELEPHONE VOTING, BOTH ARE AVAILABLE 24 HOURS A DAY, 7 DAYS A WEEK.
VOTE BY INTERNET - www.proxyvote.com Use the Internet to transmit your voting instructions and for electronic delivery of information up until 11:59 p.m. Eastern Time on May 5, 2010. Have your proxy card in hand when you access the web site and follow the instructions to obtain your records and to create an electronic voting instruction form.
ELECTRONIC DELIVERY OF FUTURE PROXY MATERIALS If you would like to reduce the costs incurred by our company in mailing proxy materials, you can consent to receiving all future proxy statements, proxy cards and annual reports electronically via e-mail or the Internet. To sign up for electronic delivery, please follow the instructions above to vote using the Internet and, when prompted, indicate that you agree to receive or access proxy materials electronically in future years.
VOTE BY PHONE - 1-800-690-6903 Use any touch-tone telephone to transmit your voting instructions up until 11:59 p.m. Eastern Time on May 5, 2010. Have your proxy card in hand when you call and then follow the instructions.
VOTE BY MAIL Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or return it to Vote Processing, c/o Broadridge, 51 Mercedes Way, Edgewood, NY 11717.
If you vote your proxy by Internet or by telephone, you do NOT need to mail back your proxy card. |
TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS: | ||||
M21540-P89852-Z51880 | KEEP THIS PORTION FOR YOUR RECORDS |
THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED. |
DETACH AND RETURN THIS PORTION ONLY |
CLEARWATER PAPER CORPORATION
The Board of Directors recommends a vote FOR the election of two Directors to serve until the 2013 Annual Meeting of Stockholders. |
||||||||||||||||||||||
Vote on Directors |
||||||||||||||||||||||
Proposal 1 - |
Election of Directors | For | Against | Abstain | ||||||||||||||||||
Nominees: |
||||||||||||||||||||||
1a. William D. Larsson |
¨ | ¨ | ¨ | |||||||||||||||||||
1b. Michael T. Riordan |
¨ |
¨ |
¨ |
|||||||||||||||||||
Vote on Proposals |
For | Against | Abstain | |||||||||||||||||||
The Board of Directors recommends a vote FOR Proposal 2. |
||||||||||||||||||||||
Proposal 2 - Approval of Annual Incentive Plan |
¨ |
¨ |
¨ |
|||||||||||||||||||
The Board of Directors recommends a vote FOR Proposal 3. |
||||||||||||||||||||||
Proposal 3 - Approval of 2008 Stock Incentive Plan |
¨ |
¨ |
¨ |
|||||||||||||||||||
The Board of Directors recommends a vote FOR Proposal 4. |
||||||||||||||||||||||
Proposal 4 - Ratification of the appointment of KPMG, LLP as the Companys independent registered public accounting firm for 2010. |
¨ |
¨ |
¨ |
|||||||||||||||||||
THIS PROXY WILL BE VOTED AS DIRECTED BUT IF NOT OTHERWISE DIRECTED, FOR EACH DIRECTOR NOMINEE AND FOR PROPOSALS 2- 4. |
||||||||||||||||||||||
For address changes and/or comments, please check this box and write them on the back where indicated. |
¨ |
|||||||||||||||||||||
Please indicate if you plan to attend this meeting. |
¨ | ¨ | ||||||||||||||||||||
Yes |
No |
NOTE: Please sign as name appears hereon. Joint owners should each sign. When signing as attorney, executor, administrator, trustee or guardian, please give full title as such. If a corporation, please sign in full corporate name by President or other authorized officer. If a partnership, please sign in partnership name by an authorized person. |
||||||||||||||||||||
Signature [PLEASE SIGN WITHIN BOX] | Date | Signature (Joint Owners) | Date |
Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting:
The Notice and Proxy Statement and Annual Report With Form 10-K are available at www.proxyvote.com.
¨ FOLD AND DETACH HERE ¨
M21541-P89852-Z51880
PROXY
Proxy for Annual Meeting of Stockholders to be held May 11, 2010 at 9:00 a.m. local time (Pacific)
On behalf of The Board of Directors of Clearwater Paper Corporation, this proxy is solicited from participants in the Clearwater Paper Corporation Hourly 401(K) Plans. The shares will be voted as directed by you, but if not otherwise directed, FOR each director nominee and FOR Proposals 2-4. If you do not return this voting instruction form or vote by telephone or Internet, the Trustee (Mercer Trust Company) must vote the Plan shares in the same proportion as voted by other Plan participants.
YOUR VOTE IS IMPORTANT. This proxy must be signed and dated on the reverse side.
(PLEASE SIGN, DATE AND RETURN YOUR PROXY PROMPTLY IN THE ENCLOSED ENVELOPE.)
|
||||||||
Address Changes/Comments: _____________________________________________________________ |
||||||||
_______________________________________________________________________________________ |
||||||||
(If you noted any Address Changes/Comments above, please mark corresponding box on the reverse side.)
|
CLEARWATER PAPER CORPORATION 601 W. RIVERSIDE AVENUE SUITE 1100 SPOKANE, WA 99201 |
WE ENCOURAGE YOU TO TAKE ADVANTAGE OF INTERNET OR TELEPHONE VOTING, BOTH ARE AVAILABLE 24 HOURS A DAY, 7 DAYS A WEEK.
VOTE BY INTERNET - www.proxyvote.com Use the Internet to transmit your voting instructions and for electronic delivery of information up until 11:59 p.m. Eastern Time on May 5, 2010. Have your proxy card in hand when you access the web site and follow the instructions to obtain your records and to create an electronic voting instruction form.
ELECTRONIC DELIVERY OF FUTURE PROXY MATERIALS If you would like to reduce the costs incurred by our company in mailing proxy materials, you can consent to receiving all future proxy statements, proxy cards and annual reports electronically via e-mail or the Internet. To sign up for electronic delivery, please follow the instructions above to vote using the Internet and, when prompted, indicate that you agree to receive or access proxy materials electronically in future years.
VOTE BY PHONE - 1-800-690-6903 Use any touch-tone telephone to transmit your voting instructions up until 11:59 p.m. Eastern Time on May 5, 2010. Have your proxy card in hand when you call and then follow the instructions.
VOTE BY MAIL Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or return it to Vote Processing, c/o Broadridge, 51 Mercedes Way, Edgewood, NY 11717.
If you vote your proxy by Internet or by telephone, you do NOT need to mail back your proxy card. |
TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS: | ||||
M21542-P89852-Z51880 | KEEP THIS PORTION FOR YOUR RECORDS |
THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED. |
DETACH AND RETURN THIS PORTION ONLY |
CLEARWATER PAPER CORPORATION
The Board of Directors recommends a vote FOR the election of two Directors to serve until the 2013 Annual Meeting of Stockholders. |
||||||||||||||||||||||
Vote on Directors |
||||||||||||||||||||||
Proposal 1 - |
Election of Directors | For | Against | Abstain | ||||||||||||||||||
Nominees: |
||||||||||||||||||||||
1a. William D. Larsson |
¨ | ¨ | ¨ | |||||||||||||||||||
1b. Michael T. Riordan |
¨ |
¨ |
¨ |
|||||||||||||||||||
Vote on Proposals |
For | Against | Abstain | |||||||||||||||||||
The Board of Directors recommends a vote FOR Proposal 2. |
||||||||||||||||||||||
Proposal 2 - Approval of Annual Incentive Plan |
¨ |
¨ |
¨ |
|||||||||||||||||||
The Board of Directors recommends a vote FOR Proposal 3. |
||||||||||||||||||||||
Proposal 3 - Approval of 2008 Stock Incentive Plan |
¨ |
¨ |
¨ |
|||||||||||||||||||
The Board of Directors recommends a vote FOR Proposal 4. |
||||||||||||||||||||||
Proposal 4 - Ratification of the appointment of KPMG, LLP as the Companys independent registered public accounting firm for 2010. |
¨ |
¨ |
¨ |
|||||||||||||||||||
THIS PROXY WILL BE VOTED AS DIRECTED BUT IF NOT OTHERWISE DIRECTED, FOR EACH DIRECTOR NOMINEE AND FOR PROPOSALS 2- 4. |
||||||||||||||||||||||
For address changes and/or comments, please check this box and write them on the back where indicated. |
¨ |
|||||||||||||||||||||
Please indicate if you plan to attend this meeting. |
¨ | ¨ | ||||||||||||||||||||
Yes |
No |
NOTE: Please sign as name appears hereon. Joint owners should each sign. When signing as attorney, executor, administrator, trustee or guardian, please give full title as such. If a corporation, please sign in full corporate name by President or other authorized officer. If a partnership, please sign in partnership name by an authorized person. |
||||||||||||||||||||
Signature [PLEASE SIGN WITHIN BOX] | Date | Signature (Joint Owners) | Date |
Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting:
The Notice and Proxy Statement and Annual Report With Form 10-K are available at www.proxyvote.com.
¨ FOLD AND DETACH HERE ¨
M21543-P89852-Z51880
PROXY
Proxy for Annual Meeting of Stockholders to be held May 11, 2010 at 9:00 a.m. local time (Pacific)
On behalf of The Board of Directors of Clearwater Paper Corporation, this proxy is solicited from participants in the Potlatch Corporation Hourly 401(K) Plans. The shares will be voted as directed by you, but if not otherwise directed, FOR each director nominee and FOR Proposals 2-4. If you do not return this voting instruction form or vote by telephone or Internet, the Trustee (Mercer Trust Company) must vote the Plan shares in the same proportion as voted by other Plan participants.
YOUR VOTE IS IMPORTANT. This proxy must be signed and dated on the reverse side.
(PLEASE SIGN, DATE AND RETURN YOUR PROXY PROMPTLY IN THE ENCLOSED ENVELOPE.)
|
||||||||
Address Changes/Comments: _____________________________________________________________ |
||||||||
_______________________________________________________________________________________ |
||||||||
(If you noted any Address Changes/Comments above, please mark corresponding box on the reverse side.)
|
CLEARWATER PAPER CORPORATION 601 W. RIVERSIDE AVENUE SUITE 1100 SPOKANE, WA 99201 |
WE ENCOURAGE YOU TO TAKE ADVANTAGE OF INTERNET OR TELEPHONE VOTING, BOTH ARE AVAILABLE 24 HOURS A DAY, 7 DAYS A WEEK.
VOTE BY INTERNET - www.proxyvote.com Use the Internet to transmit your voting instructions and for electronic delivery of information up until 11:59 p.m. Eastern Time on May 5, 2010. Have your proxy card in hand when you access the web site and follow the instructions to obtain your records and to create an electronic voting instruction form.
ELECTRONIC DELIVERY OF FUTURE PROXY MATERIALS If you would like to reduce the costs incurred by our company in mailing proxy materials, you can consent to receiving all future proxy statements, proxy cards and annual reports electronically via e-mail or the Internet. To sign up for electronic delivery, please follow the instructions above to vote using the Internet and, when prompted, indicate that you agree to receive or access proxy materials electronically in future years.
VOTE BY PHONE - 1-800-690-6903 Use any touch-tone telephone to transmit your voting instructions up until 11:59 p.m. Eastern Time on May 5, 2010. Have your proxy card in hand when you call and then follow the instructions.
VOTE BY MAIL Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or return it to Vote Processing, c/o Broadridge, 51 Mercedes Way, Edgewood, NY 11717.
If you vote your proxy by Internet or by telephone, you do NOT need to mail back your proxy card. |
TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS:
M22128-P89852-Z51880 KEEP THIS PORTION FOR YOUR RECORDS
DETACH AND RETURN THIS PORTION ONLY
THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED.
CLEARWATER PAPER CORPORATION
The Board of Directors recommends a vote FOR the election of two Directors to serve until the 2013 Annual Meeting of Stockholders. |
||||||||||||||||||||
Vote on Directors |
||||||||||||||||||||
Proposal 1 - |
Election of Directors | For | Against | Abstain | ||||||||||||||||
Nominees: |
||||||||||||||||||||
1a. William D. Larsson |
¨ | ¨ | ¨ | |||||||||||||||||
1b. Michael T. Riordan |
¨ |
¨ |
¨ |
|||||||||||||||||
Vote on Proposal |
For | Against | Abstain | |||||||||||||||||
The Board of Directors recommends a vote FOR Proposal 2. |
||||||||||||||||||||
Proposal 2 - Approval of Annual Incentive Plan |
¨ |
¨ |
¨ |
|||||||||||||||||
The Board of Directors recommends a vote FOR Proposal 3. |
||||||||||||||||||||
Proposal 3 - Approval of 2008 Stock Incentive Plan |
¨ |
¨ |
¨ |
|||||||||||||||||
The Board of Directors recommends a vote FOR Proposal 4. |
||||||||||||||||||||
Proposal 4 - Ratification of the appointment of KPMG, LLP as the Companys independent registered public accounting firm for 2010. |
¨ |
¨ |
¨ |
|||||||||||||||||
THIS PROXY WILL BE VOTED AS DIRECTED BUT IF NOT OTHERWISE DIRECTED, FOR EACH DIRECTOR NOMINEE AND FOR PROPOSALS 2- 4. |
||||||||||||||||||||
For address changes and/or comments, please check this box and write them on the back where indicated. |
¨ |
|||||||||||||||||||
Please indicate if you plan to attend this meeting. |
¨ | ¨ | ||||||||||||||||||
Yes |
No |
NOTE: Please sign as name appears hereon. Joint owners should each sign. When signing as attorney, executor, administrator, trustee or guardian, please give full title as such. If a corporation, please sign in full corporate name by President or other authorized officer. If a partnership, please sign in partnership name by an authorized person. | ||||||||||||||||||
Signature [PLEASE SIGN WITHIN BOX] | Date | Signature (Joint Owners) | Date |
Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting:
The Notice and Proxy Statement and Annual Report With Form 10-K are available at www.proxyvote.com.
¨ FOLD AND DETACH HERE ¨
M22129-P89852-Z51880
PROXY
Proxy for Annual Meeting of Stockholders to be held May 11, 2010 at 9:00 a.m. local time (Pacific)
On behalf of The Board of Directors of Clearwater Paper Corporation, this proxy is solicited from participants in the Clearwater Paper Corporation Salaried 401(K) Plans. The shares will be voted as directed by you, but if not otherwise directed, FOR each director nominee and FOR Proposals 2-4. If you do not return this voting instruction form or vote by telephone or Internet, the Trustee (Mercer Trust Company) must vote the Plan shares in the same proportion as voted by other Plan participants.
YOUR VOTE IS IMPORTANT. This proxy must be signed and dated on the reverse side.
(PLEASE SIGN, DATE AND RETURN YOUR PROXY PROMPTLY IN THE ENCLOSED ENVELOPE.)
|
||||||||
Address Changes/Comments: _____________________________________________________________ |
||||||||
_______________________________________________________________________________________ |
||||||||
(If you noted any Address Changes/Comments above, please mark corresponding box on the reverse side.)
|
CLEARWATER PAPER CORPORATION 601 W. RIVERSIDE AVENUE SUITE 1100 SPOKANE, WA 99201 |
WE ENCOURAGE YOU TO TAKE ADVANTAGE OF INTERNET OR TELEPHONE VOTING, BOTH ARE AVAILABLE 24 HOURS A DAY, 7 DAYS A WEEK.
VOTE BY INTERNET - www.proxyvote.com Use the Internet to transmit your voting instructions and for electronic delivery of information up until 11:59 P.M. Eastern Time on May 5, 2010. Have your proxy card in hand when you access the web site and follow the instructions to obtain your records and to create an electronic voting instruction form.
ELECTRONIC DELIVERY OF FUTURE PROXY MATERIALS If you would like to reduce the costs incurred by our company in mailing proxy materials, you can consent to receiving all future proxy statements, proxy cards and annual reports electronically via e-mail or the Internet. To sign up for electronic delivery, please follow the instructions above to vote using the Internet and, when prompted, indicate that you agree to receive or access proxy materials electronically in future years.
VOTE BY PHONE - 1-800-690-6903 Use any touch-tone telephone to transmit your voting instructions up until 11:59 p.m. Eastern Time on May 5, 2010. Have your proxy card in hand when you call and then follow the instructions.
VOTE BY MAIL Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or return it to Vote Processing, c/o Broadridge, 51 Mercedes Way, Edgewood, NY 11717.
If you vote your proxy by Internet or by telephone, you do NOT need to mail back your proxy card. |
TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS:
M22130-P89852-Z51880 KEEP THIS PORTION FOR YOUR RECORDS
DETACH AND RETURN THIS PORTION ONLY
THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED.
CLEARWATER PAPER CORPORATION
The Board of Directors recommends a vote FOR the election of two Directors to serve until the 2013 Annual Meeting of Stockholders. |
||||||||||||||||||||
Vote on Directors |
||||||||||||||||||||
Proposal 1 - |
Election of Directors | For | Against | Abstain | ||||||||||||||||
Nominees: |
||||||||||||||||||||
1a. William D. Larsson |
¨ | ¨ | ¨ | |||||||||||||||||
1b. Michael T. Riordan |
¨ |
¨ |
¨ |
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Vote on Proposal |
For | Against | Abstain | |||||||||||||||||
The Board of Directors recommends a vote FOR Proposal 2. |
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Proposal 2 - Approval of Annual Incentive Plan |
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The Board of Directors recommends a vote FOR Proposal 3. |
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Proposal 3 - Approval of 2008 Stock Incentive Plan |
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The Board of Directors recommends a vote FOR Proposal 4. |
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Proposal 4 - Ratification of the appointment of KPMG, LLP as the Companys independent registered public accounting firm for 2010. |
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THIS PROXY WILL BE VOTED AS DIRECTED BUT IF NOT OTHERWISE DIRECTED, FOR EACH DIRECTOR NOMINEE AND FOR PROPOSALS 2- 4. |
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For address changes and/or comments, please check this box and write them on the back where indicated. |
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Please indicate if you plan to attend this meeting. |
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Yes |
No |
NOTE: Please sign as name appears hereon. Joint owners should each sign. When signing as attorney, executor, administrator, trustee or guardian, please give full title as such. If a corporation, please sign in full corporate name by President or other authorized officer. If a partnership, please sign in partnership name by an authorized person. | ||||||||||||||||||
Signature [PLEASE SIGN WITHIN BOX] | Date | Signature (Joint Owners) | Date |
Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting:
The Notice and Proxy Statement and Annual Report With Form 10-K are available at www.proxyvote.com.
¨ FOLD AND DETACH HERE ¨
M22131-P89852-Z51880
PROXY
Proxy for Annual Meeting of Stockholders to be held May 11, 2010 at 9:00 a.m. local time (Pacific)
On behalf of The Board of Directors of Clearwater Paper Corporation, this proxy is solicited from participants in the Potlatch Corporation Salaried 401(K) Plans. The shares will be voted as directed by you, but if not otherwise directed, FOR each director nominee and FOR Proposals 2-4. If you do not return this voting instruction form or vote by telephone or Internet, the Trustee (Mercer Trust Company) must vote the Plan shares in the same proportion as voted by other Plan participants.
YOUR VOTE IS IMPORTANT. This proxy must be signed and dated on the reverse side.
(PLEASE SIGN, DATE AND RETURN YOUR PROXY PROMPTLY IN THE ENCLOSED ENVELOPE.)
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Address Changes/Comments: _____________________________________________________________ |
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(If you noted any Address Changes/Comments above, please mark corresponding box on the reverse side.)
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