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ARVINMERITOR,
INC.
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Letter
to Shareowners Notice of 2010 Annual Meeting and Proxy Statement |
December 11, 2009
Dear Shareowner:
You are cordially invited to attend the 2010 annual meeting of shareowners of ArvinMeritor, Inc.
The meeting will be held at ArvinMeritors World Headquarters in Troy, Michigan, on Thursday, January 28, 2010, at 9 a.m. At the meeting there will be a current report on the activities of the Company followed by discussion and action on the matters described in the Proxy Statement. Shareowners will have an opportunity to comment on or to inquire about the affairs of the Company that may be of interest to shareowners generally.
If you plan to attend the meeting, please indicate your intention to attend when voting by Internet or telephone or mark the box on your proxy card.
We hope that as many shareowners as
can conveniently attend will do so.
Sincerely yours, |
Charles G. McClure, Jr. |
Chairman of the Board, Chief Executive Officer |
and President |
ARVINMERITOR, INC.
2135 West Maple
Road
Troy, Michigan 48084-7186
_____________
Notice of 2010 Annual Meeting of
Shareowners
_____________
To the Shareowners of ARVINMERITOR, INC.:
Notice is Hereby Given that the 2010 Annual Meeting of Shareowners of ArvinMeritor, Inc. (the Company) will be held at the Companys World Headquarters at 2135 West Maple Road, Troy, Michigan 48084, on Thursday, January 28, 2010, at 9 a.m. (Eastern Standard Time) for the following purposes:
1. | to elect three members of the Board of Directors of the Company with terms expiring at the Annual Meeting in 2013; | ||
2. | to consider and vote upon a proposal to approve the selection by the Audit Committee of the Board of Directors of the firm of Deloitte & Touche LLP as auditors of the Company; | ||
3. | to consider and vote upon a proposal to approve the adoption by the Board of Directors of the 2010 Long-Term Incentive Plan; | ||
4. | to consider and vote upon a proposal to approve performance goals under the Incentive Compensation Plan to enable certain awards to qualify as performance based under Section 162(m); and | ||
5. | to transact such other business as may properly come before the meeting. |
Only shareowners of record at the close of business on November 20, 2009 will be entitled to notice of, and to vote at, the meeting.
By order of the Board of Directors. | |
Barbara Novak | |
Secretary | |
December 11, 2009 |
_____________
PROXY
STATEMENT
_____________
The 2010 Annual Meeting of Shareowners of ArvinMeritor, Inc. (the Company or ArvinMeritor) will be held on January 28, 2010, for the purposes set forth in the accompanying Notice of 2010 Annual Meeting of Shareowners. The Board of Directors of ArvinMeritor is soliciting proxies to be used at the Annual Meeting and any adjournment, and is furnishing this proxy statement in connection with its solicitation.
As permitted by Securities and Exchange Commission (SEC) rules, ArvinMeritor is making this proxy statement, the proxy card and the annual report to shareowners (the proxy materials) available to you electronically via the Internet. On December 11, 2009, we mailed to our shareowners a notice (the Notice) containing instructions on how to access and review the proxy materials and how to vote online. If you received a Notice by mail, you will not receive a printed copy of the proxy materials in the mail unless you request it. If you would like a printed copy of the proxy materials, follow the instructions for requesting them that are included in the Notice.
Shareowners of record may vote in any of three ways: (a) via the Internet; (b) by calling a toll-free telephone number; or (c) if you received your proxy materials by mail, by executing and returning a proxy card. Instructions for Internet voting are included on the Notice, and instructions for telephone and Internet voting are included on the proxy card. If you vote by telephone or Internet, it is not necessary to return a proxy card. If you properly give a proxy (including a written proxy or a proxy via telephone or Internet), your shares will be voted as you specify in the proxy. If no specification is made, the shares will be voted in accordance with the recommendations of the Board of Directors. You may revoke your proxy prior to its exercise by delivering written notice of revocation to the Secretary of the Company, by giving a valid, later dated proxy, by voting via telephone or Internet at a later date than the date of the proxy, or by attending the meeting and voting in person.
If your shares are held in street name by a bank, broker or other nominee holder on your behalf, you must follow the directions that you receive from your bank, broker or other nominee holder in order to direct the vote or change the vote of your shares. If you wish to vote in person at the meeting, you must obtain a legal proxy from the nominee holding your ArvinMeritor shares.
Our policy is to keep confidential proxy cards, ballots and voting tabulations that identify individual shareowners. However, exceptions to this policy may be necessary in some instances to comply with legal requirements and, in the case of any contested proxy solicitation, to verify the validity of proxies presented by any person and the results of the voting. Inspectors of election and any employees associated with processing proxy cards or ballots and tabulating the vote must acknowledge their responsibility to comply with this policy of confidentiality.
VOTING SECURITIES
Only shareowners of record at the close of business on November 20, 2009 are entitled to receive notice of, and to vote at, the meeting. On November 20, 2009, we had outstanding 74,269,521 shares of Common Stock, par value $1 per share, of ArvinMeritor (Common Stock). Each holder of Common Stock is entitled to one vote for each share held.
As of November 20, 2009, T. Rowe Price Trust Company, as directed trustee under the ArvinMeritor savings plans for its participating employees, owned the following shares of Common Stock:
Percent of Outstanding | ||||||||||
Name and address | Number of Shares | Common Stock | ||||||||
T. Rowe Price Trust Company | 5,588,690 | 7.5 | % | |||||||
4555 Painters Mill Road | ||||||||||
Owings Mills, MD 21117 |
If you are a participant and hold shares of Common Stock in ArvinMeritors savings plans, your Internet or telephone vote or your proxy card will also serve as a voting instruction for the trustee with respect to shares held in your account. Shares held on account of participants in these plans will be voted by the trustee in accordance with instructions from the participants (either in writing or by means of telephone or Internet voting procedures). Where no instructions are received, shares will be voted by the trustee in the same manner and proportion as shares for which instructions are received.
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In addition, the following entities reported beneficial ownership of more than 5% of the outstanding shares of ArvinMeritor Common Stock as of the dates noted below. This information is based on Schedules 13G and 13G/A that were filed with the SEC.
Percent of Outstanding | |||||||||
Name and Address | Number of Shares | Common Stock | |||||||
Dimensional Fund Advisors LP | 5,835,669 | 7.89% | |||||||
1299 Ocean Avenue, Santa Monica, CA 90401 | (as of December 31, 2008) | ||||||||
Glenhill Advisors, LLC, Glenn J. Krevlin and | 4,146,107 | 5.6% | |||||||
Glenhill Capital Management, LLC | (as of March 9, 2009) | ||||||||
598 Madison Avenue, 12th Floor, New York, NY 10022 | |||||||||
Glenview Capital Management, LLC and Lawrence M. Robbins | 4,139,362 | 5.6% | |||||||
767 Fifth Avenue, 44th Floor | (as of February 17, 2009) | ||||||||
New York, NY 10153 | |||||||||
AXA Assurances I.A.R.D Mutuelle and AXA Assurances Vie | 3,856,421 | 5.2% | |||||||
Mutuelle, 26, rue Drouot 75009 Paris, France, AXA | (as of December 31, 2008) | ||||||||
Courtage Assurance Mutuelle, 26, rue Drouot 75009 | |||||||||
Paris, France as a group, AXA, 25, avenue Matignon | |||||||||
75008 Paris, France, and AXA Financial, Inc., 1290 | |||||||||
Avenue of the Americas, New York, New York 10104 |
ELECTION OF DIRECTORS
Our Restated Articles of Incorporation provide that the Board of Directors consists of three classes of directors with overlapping three-year terms, and that the three classes should be as nearly equal in number as possible. One class of directors is elected each year with terms extending to the Annual Meeting of Shareowners held three years later.
The Companys Board of Directors currently consists of nine members three directors in Class I, with terms expiring at the Annual Meeting of Shareowners in 2010; three directors in Class II, with terms expiring at the Annual Meeting of Shareowners in 2011; and three directors in Class III, with terms expiring at the 2012 Annual Meeting;
Three directors are standing for re-election at the 2010 Annual Meeting as Class I directors, for terms expiring at the Annual Meeting of Shareowners in 2013. The three directors in Class II and the three directors in Class III continue to serve terms expiring at the Annual Meeting of Shareowners in 2011 and 2012, respectively.
Proxies will be voted at the meeting (unless authority to do so is withheld) for the election as directors of the nominees specified in Class I Nominees for Director with Terms Expiring in 2013, under the heading Information as to Nominees for Director and Continuing Directors below. If for any reason any of the nominees is not a candidate (which is not expected) when the election occurs, it is likely that either (a) proxies would be voted for the election of the other nominees and a substitute nominee, or (b) the Board of Directors would reduce the number of directors.
No director of ArvinMeritor was selected pursuant to any arrangement or understanding between him or her and any person other than ArvinMeritor. There are no family relationships, as defined in Item 401 of Regulation S-K, between any executive officer, director or person nominated to become a director or executive officer of ArvinMeritor. No person who has served as a director or executive officer of ArvinMeritor at any time since October 1, 2008 has any substantial interest, direct or indirect, in any matter to be acted on at the 2010 Annual Meeting, other than election of directors to office.
INFORMATION AS TO NOMINEES FOR DIRECTOR AND CONTINUING DIRECTORS
The following information, as reported to us as of the date of this proxy statement, is shown below for each nominee for director and each continuing director: name, age and principal occupation; period during which he or she has served as a director of ArvinMeritor and its predecessor, Meritor Automotive, Inc. (Meritor), which merged with Arvin Industries, Inc. (Arvin) into ArvinMeritor on July 7, 2000 (the merger); position, if any, with ArvinMeritor; business experience; other directorships held; and the standing committees of the Board of Directors on which the nominee or continuing director serves.
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CLASS I NOMINEES FOR DIRECTOR WITH TERMS EXPIRING IN 2010 | ||
IVOR J. EVANS | ||
Retired Vice Chairman, Union Pacific Corporation (Railroad Company) | ||
Age 67 |
Mr. Evans, a director since May 2005, is a member of the Audit Committee and the Compensation and Management Development Committee. He served as Vice Chairman of Union Pacific Corporation from January 2004 until his retirement in March 2005, and served as a member of the Union Pacific board of directors from 1999 to 2005. He had served as President and Chief Operating Officer of Union Pacific Railroad from 1998 until January 2004. From 1989 to 1998, he served in various executive positions at Emerson Electric Company (technology and engineering applications), including Senior Vice President, Industrial Components and Equipment. Prior to that, he was President of Blackstone Corp. (automotive components and systems) from 1985 to 1989 and, prior to that, spent 20 years serving in key operations roles for General Motors Corporation (automotive). He is also a director of Textron Inc., Cooper Industries and Spirit AeroSystems and an operating partner of Thayer Capital Partners. | |
CHARLES G. McCLURE, JR. | ||
Chairman of the Board, Chief Executive Officer and President of ArvinMeritor | ||
Age 56 |
Mr. McClure has been a director since August 2004 when he was elected to his current position. Prior to joining the Company, he served Federal-Mogul Corporation (automotive supplier) as Chief Executive Officer and a member of the Board of Directors from July 2003 to July 2004, and as President and Chief Operating Officer and a member of the Board of Directors from January 2001 to July 2003. He served Detroit Diesel Corporation (designer and manufacturer of diesel engines) as President, Chief Executive Officer and a member of the Board of Directors from 1997 to December 2000, and held a number of management positions with Johnson Controls, Inc. (automotive supplier) from 1983 to 1997, including President of the Americas Region; Vice President and Managing Director of European Operations; and Vice President and General Manager of Joint Ventures. From 1983 to 1985, Mr. McClure was employed at Hoover Universal (which was acquired by Johnson Controls in 1985) as Operations Director of Material Handling Products. Before that, he spent four years at Ford Motor Company (automotive) as a heavy-duty truck sales engineer and field service engineer. He served as a lieutenant (jg) on a U.S. Navy destroyer from 1975 to 1979. Mr. McClure is a director of R. L. Polk & Company and serves on the boards of various business and civic organizations. | |
WILLIAM R. NEWLIN | ||
Chairman, Newlin Investment Company, LLC (Investment Management Firm) | ||
Age 69 |
Mr. Newlin, a director since July 2003, is the Boards Presiding Director, Chair of the Compensation and Management Development Committee and a member of the Corporate Governance and Nominating Committee. He is currently the Chairman of Newlin Investment Company, LLC and the Chairman of Plextronics, Inc., (a private international technology company specializing in printed solar, lighting and other electronics) since May 2008 and a director since June 2005. He served Dicks Sporting Goods, Inc. (sporting goods) as Executive Vice President and Chief Administrative Officer from October 2003 until his retirement in March 2007. He served as Chairman and CEO of Buchanan Ingersoll Professional Corporation (law firm) from 1980 to October 2003. Mr. Newlin is a director of Kennametal Inc. and Calgon Carbon Corporation. | |
The Board recommends that you vote FOR the election of these nominees, which is presented as item (1). | ||
CLASS II CONTINUING DIRECTORS WITH TERMS EXPIRING IN 2011 | ||
JOSEPH B. ANDERSON, JR. | ||
Chairman of the Board and Chief Executive Officer, TAG Holdings LLC (Automotive Components) | ||
Age 66 |
Mr. Anderson, a director since July 2000 and a director of Meritor from September 1997 until the merger, is Chair of the Environmental and Social Responsibility Committee and a member of the Corporate Governance and Nominating Committee. He has served as Chairman of the Board and Chief Executive |
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Officer of TAG Holdings LLC since 2003, and of its subsidiaries, Vibration Control Technologies, LLC since 2002; A&D Technologies, LLC and North American Assemblies, LLC since 2003; and Great Lakes Assemblies, LLC since 2005. He was Chairman of the Board and Chief Executive Officer of Chivas Industries LLC (and its predecessor, Chivas Products, Ltd.) (automotive components) from October 1994 until March 2002. From December 1992 to July 1993, Mr. Anderson was President and Chief Executive Officer of Composite Energy Management Systems, Inc. (automotive components). Mr. Anderson served in a variety of positions, primarily in manufacturing, with General Motors Corporation (automotive) from 1979 until December 1992. He also served as an assistant to the U.S. Secretary of Commerce from 1977 to 1979. Mr. Anderson is a director of Quaker Chemical Corporation, Rite Aid Corporation, NV Energy and Valassis Communications, Inc. | ||
RHONDA L. BROOKS | ||
President, R. Brooks Advisors, Inc. (Business Consultant) | ||
Age 57 |
Ms. Brooks, a director since July 2000 and a director of Meritor from July 1999 until the merger, is Chair of the Corporate Governance and Nominating Committee and a member of the Environmental and Social Responsibility Committee. She is currently the President of R. Brooks Advisors, Inc., a consultant for start-up firms and an advisor for a private equity company. She served Owens Corning, Inc. (building materials and fiberglass composites) as President of the Exterior Systems Business from June 2000 to July 2002; as President of the Roofing Systems Business from December 1997 to June 2000; as Vice President, Investor Relations from January to December 1997; and as Vice President-Marketing of the Composites Division from 1995 to 1996. She served as Senior Vice President and General Manager of PlyGem Industries, Inc. (building and remodeling products) from 1994 to 1995, and as Vice President Oral Care and New Product Strategies, and Vice President Marketing and Sales of Warner Lambert Company (pharmaceuticals and consumer products) from 1990 to 1994. She was with General Electric Company from 1976 to 1990. She is a director of Menasha Corporation. | |
STEVEN G. ROTHMEIER | ||
Chairman and Chief Executive Officer, Great Northern Capital (Investment Management Firm) | ||
Age 63 |
Mr. Rothmeier, a director of ArvinMeritor since November 2004, is Chair of the Audit Committee and a member of the Corporate Governance and Nominating Committee. He is the Chairman and Chief Executive Officer of Great Northern Capital. He founded the St. Paul, Minnesota investment management firm in 1993, after serving as president of a Twin Cities venture capital and merchant banking firm from 1990 to 1993. Mr. Rothmeier began his career with Northwest Airlines, Inc. in 1973 as a corporate financial analyst and served in a number of positions of increasing leadership, including Director of Economic Planning in the Regulatory Proceedings Division; Vice President of Finance and Treasurer; Executive Vice President of Finance and Administration; Chief Financial Officer; and President and Chief Operating Officer. He was named Chairman and Chief Executive Officer of NWA, Inc. and the airline in 1985 and served in that position until 1989. He is also a director of Precision Castparts, Inc. and Waste Management, Inc. He is a Trustee of the University of Chicago and serves on the boards of a number of civic, business and charitable organizations. | |
CLASS III CONTINUING DIRECTORS WITH TERMS EXPIRING IN 2012 | ||
DAVID W. DEVONSHIRE | ||
Retired Executive Vice President and Chief Financial Officer, Motorola, Inc. (Communications Technologies and Electronics Products) | ||
Age 64 |
Mr. Devonshire, a director since July 2004, is a member of the Audit Committee and the Compensation and Management Development Committee. He was Executive Vice President and Chief Financial Officer of Motorola, Inc. from 2002 to March 2007, and Executive Vice President of Motorola from March 2007 until his retirement in December 2007. He had previously served as Executive Vice President and Chief Financial Officer for Ingersoll-Rand Company (industrial components) from 1998 to 2002; Senior Vice President and Chief Financial Officer for Owens Corning, Inc. (building materials and fiberglass composites) from 1993 to 1998; Corporate Vice President of Finance for Honeywell (diversified |
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manufacturing and technology) from 1992 to 1993; and Corporate Vice President and Controller for Honeywell from 1990 to 1992. Prior to that, Mr. Devonshire served in financial positions with Mead Corporation (forest products), Baxter International, Inc. (medical devices and biotechnology) and KPMG (public accounting), where he began his career in 1968. Mr. Devonshire serves on the boards of Roper Industries, Arbitron Inc. and Career Education and the advisory boards of CFO Magazine and LEK Consulting, and is a member of the Board of Trustees of the John G. Shedd Aquarium of Chicago. | ||
VICTORIA B. JACKSON | ||
President, Victoria Bellé, Inc. (Design, Manufacturing and Marketing of Specialty Retail Products) | ||
Age 54 |
Ms. Jackson, a director since July 2000 and a director of Meritor from July 1999 until the merger, is a member of the Audit Committee and the Environmental and Social Responsibility Committee. She currently serves as President of Victoria Bellé, Inc., a designer, manufacturer and marketer of specialty retail products. She was President and Chief Executive Officer of DSS/Prodiesel, Inc. (transportation components) from 1979 until 1998, when the company was sold to TransCom USA. She served as a consultant to TransCom USA from 1998 to February 2000. Ms. Jackson is a member of the Advisory Board of Stratco Global. | |
JAMES E. MARLEY | ||
Retired Chairman of the Board, AMP Inc. (Electrical and Electronics Components and Cabling Products) | ||
Age 74 |
Mr. Marley, a director since July 2000 and a director of Meritor from April 1999 until the merger, is a member of the Compensation and Management Development Committee and a member of the Environmental and Social Responsibility Committee. He is the retired Chairman of the Board of AMP Inc., serving in that position from 1993 to 1998. He served AMP as President and Chief Operating Officer from 1990 to 1992, as President from 1986 to 1990, and in a variety of engineering and executive positions from 1963, when he joined AMP, until 1986. He is a director of a number of business, educational and civic organizations, and is a member of a number of engineering and management professional associations. |
BOARD OF DIRECTORS AND COMMITTEES
The Board of Directors manages or directs the management of the business of ArvinMeritor. In fiscal year 2009, the Board of Directors held five regularly scheduled meetings and five special meetings (two of which were held by teleconference). Each director attended at least 75% of the aggregate number of meetings of the Board and the standing and special committees on which he or she served in fiscal year 2009. ArvinMeritor encourages each director to attend the Annual Meeting of Shareowners. All of the directors attended the 2009 Annual Meeting.
The Board of Directors has established independence standards for directors, which are set forth in the Companys Guidelines on Corporate Governance and are identical to the standards prescribed in the corporate governance rules of the New York Stock Exchange. The Board determined that Ms. Brooks, Ms. Jackson, and Messrs. Anderson, Devonshire, Evans, Marley, Newlin, and Rothmeier have no material relationship with ArvinMeritor, either directly or as a partner, shareholder or officer of an organization that has a relationship with ArvinMeritor, and are therefore independent within the meaning of the Guidelines on Corporate Governance and the New York Stock Exchange listing standards. In addition, although Mr. Devonshire serves on the audit committee of more than three publicly traded companies, the Board of Directors determined that such simultaneous service does not impair his ability to serve on ArvinMeritors Audit Committee. There were no transactions, relationships or arrangements involving the Company and any director in fiscal year 2009 that were considered by the Board in determining the independence of these directors under the Guidelines on Corporate Governance and the New York Stock Exchange listing standards.
The Board has established four standing committees (Audit; Compensation and Management Development; Corporate Governance and Nominating; and Environmental and Social Responsibility), the principal functions of which are briefly described below. The charters of these committees are posted on our website, www.arvinmeritor.com, in the section headed Investors Corporate Governance, and paper copies will be provided upon request to the Office of the Secretary, ArvinMeritor, Inc., 2135 West Maple Road, Troy, MI 48084. The Board also establishes special committees from time to time for specific limited purposes or duration.
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Audit Committee. ArvinMeritor has a separately designated standing audit committee established in compliance with applicable provisions of the Securities Exchange Act of 1934, as amended (Exchange Act). The Audit Committee is currently composed of four non-employee directors, Steven G. Rothmeier (chair), David W. Devonshire, Ivor J. Evans and Victoria B. Jackson, each of whom meets the criteria for independence specified in the listing standards of the New York Stock Exchange. The Board of Directors has determined that the Company has at least two individuals who qualify as an audit committee financial expert (as defined by the SEC), David W. Devonshire and Steven G. Rothmeier, serving on the Audit Committee. The Board of Directors has adopted a written charter for the Audit Committee, which is reviewed and reassessed annually for compliance with rules of the New York Stock Exchange. The Audit Committee held five regularly scheduled meetings and one telephonic meeting in fiscal year 2009.
The Audit Committee is charged with monitoring the integrity of the Companys financial statements, compliance with legal and regulatory requirements, and the independence, qualifications and performance of the Companys internal audit function and independent accountants. The Audit Committee has sole authority to select and employ (subject to approval of the shareowners), and to terminate and replace where appropriate, the independent public accountants for the Company and also has authority to:
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As part of each regularly scheduled meeting, the Audit Committee meets in separate executive sessions with the independent public accountants, the internal auditors and senior management, and as a Committee without members of management.
Compensation and Management Development Committee. The four members of the Compensation and Management Development Committee (the Compensation Committee), William R. Newlin (chair), David W. Devonshire, Ivor J. Evans and James E. Marley, are non-employee directors who meet the criteria for independence specified in the listing standards of the New York Stock Exchange and are not eligible to participate in any of the plans or programs that are administered by the Committee. The Compensation Committee held four regularly scheduled meetings in fiscal year 2009 and one telephonic meeting. Under the terms of its charter, the Compensation Committee has the authority to:
See Executive Compensation - Compensation Discussion and Analysis below for further information on the scope of authority of the Compensation Committee and the role of management and compensation consultants in determining or recommending the amount or form of executive compensation.
Corporate Governance and Nominating Committee. The Corporate Governance and Nominating Committee is currently composed of four non-employee directors, Rhonda L. Brooks (chair), Joseph B. Anderson, Jr., William R. Newlin and Steven G. Rothmeier, all of whom meet the criteria for independence specified in the listing standards of the New York Stock Exchange. The Corporate Governance and Nominating Committee held four regularly scheduled meetings in fiscal year 2009. Under the terms of its charter, this Committee has the authority to:
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See Nominating Procedures below for further information on the nominating process.
In discharging its duties with respect to review of director compensation, the Corporate Governance and Nominating Committee retains a compensation consultant, Hewitt Associates L.L.C., to provide information on current trends, develop market data and provide objective recommendations as to the amount and form of director compensation. Management has no role in determining or recommending the amount or form of director compensation.
Environmental and Social Responsibility Committee. The Environmental and Social Responsibility Committee is composed of four non-employee directors, Joseph B. Anderson, Jr. (chair), Rhonda L. Brooks, Victoria B. Jackson and James E. Marley. This Committee held one regularly scheduled meeting in fiscal year 2009. Under the terms of its charter, the Committee reviews and assesses the Companys policies and practices in the following areas and recommends revisions as appropriate: employee relations, with emphasis on equal employment opportunity and advancement; the protection and enhancement of the environment and energy resources; product integrity and safety; employee health and safety; and community and civic relations, including programs for and contributions to health, educational, cultural and other social institutions. The Committee also reviews its performance annually.
NOMINATING PROCEDURES
As described above, ArvinMeritor has a standing nominating committee, the Corporate Governance and Nominating Committee, currently composed of four non-employee directors who meet the criteria for independence in the listing standards of the New York Stock Exchange. The Corporate Governance and Nominating Committees charter is posted on our website, www.arvinmeritor.com, in the section headed Investors Corporate Governance.
The Board has adopted membership guidelines that outline the desired composition of the Board and the criteria to be used in selecting directors. These guidelines provide that the Board should be composed of directors with a variety of experience and backgrounds who have high-level managerial experience in a complex organization and who represent the balanced interests of shareowners as a whole rather than those of special interest groups. Other important factors in Board composition include diversity, age, international background and experience, and specialized expertise. A significant majority of the Board should be directors who are not past or present employees of the Company or of a significant shareowner, customer or supplier.
In considering candidates for the Board, the Corporate Governance and Nominating Committee considers the entirety of each candidates credentials and does not have any specific minimum qualifications that must be met by a Board nominee. The Committee is guided by the membership guidelines set forth above, and by the following basic selection criteria: highest character and integrity; experience with and understanding of strategy and policy-setting; reputation for working constructively with others; sufficient time to devote to Board matters; and no conflict of interest that would interfere with performance as a director. With respect to nomination of continuing directors for re-election, the individuals contributions to the Board, as reflected in results of the most recent peer review of individual director performance, are also considered.
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The Committee has the authority under its charter to hire and pay a fee to consultants or search firms to assist in the process of identifying and evaluating candidates. In fiscal year 2009, the Committee did not pay any fees to any search firm to assist in locating Board candidates, nor did it reimburse any search firm for expenses incurred in consideration of possible Board candidates.
Shareowners may recommend candidates for consideration by the Committee by writing to the Secretary of the Company at its headquarters in Troy, Michigan, giving the candidates name, biographical data and qualifications. A written statement from the candidate, consenting to be named as a candidate and, if nominated and elected, to serve as a director, should accompany any such recommendation. No candidates for Board membership have been put forward by large long-term security holders or groups of security holders for election at the 2010 Annual Meeting.
DIRECTOR COMPENSATION
The following table reflects compensation for the fiscal year ended September 30, 2009* awarded to, earned by or paid to each non-employee director who served during the fiscal year. Mr. McClure did not receive any compensation for his service as a director.
Fees Earned or Paid | Stock Awards2,4 | Option Awards3,4 | All Other | Total | ||||||||
Name | in Cash1 ($) | ($) | ($) | Compensation5 ($) | ($) | |||||||
Joseph B. Anderson, Jr. | $ | 85,000 | 32,780 | 0 | 34,797 | 152,577 | ||||||
Rhonda L. Brooks | 87,500 | 38,905 | 0 | 31,735 | 158,140 | |||||||
David W. Devonshire | 93,000 | 54,697 | 0 | 31,381 | 179,078 | |||||||
Ivor J. Evans | 87,750 | 46,283 | 0 | 34,900 | 168,933 | |||||||
Victoria B. Jackson | 84,000 | 38,905 | 0 | 31,735 | 154,640 | |||||||
James E. Marley | 86,750 | 54,697 | 0 | 31,735 | 173,182 | |||||||
William R. Newlin | 115,250 | 59,462 | 0 | 32,131 | 206,843 | |||||||
Steven G. Rothmeier | 97,000 | 52,408 | 0 | 32,034 | 181,442 |
* Please note that the Companys fiscal
year ends on the Sunday nearest September 30. For example, fiscal year 2009
ended on September 27, 2009, fiscal year 2008 ended on September 28, 2008 and
fiscal year 2007 ended on September 30, 2008. For ease of presentation,
September 30 is utilized consistently throughout this Proxy Statement to
represent the fiscal year end.
____________________
1 |
This column includes retainer fees, chairman fees, meeting fees and, for Mr. Newlin, the presiding director fee. This column does not include cash amounts paid in 2009 if such amounts were earned and reported in prior years, but deferred for future payment pursuant to the Deferred Compensation Policy for Non-Employee Directors. | |
2 |
This column includes the amount of compensation cost that was recognized for financial reporting purposes for fiscal year 2009 for restricted share units, restricted shares and shares of common stock, in accordance with the FASBs compensation guidance. These amounts include costs recognized with respect to awards made in fiscal year 2009 and earlier, adjusted to eliminate estimates of forfeitures related to service-based vesting conditions. None of the restricted shares or restricted share units reported in this column have been forfeited. Information on the assumptions used in valuation of the grants is included in Note 19 of the Notes to Consolidated Financial Statements in the Companys Annual Report on Form 10-K for the fiscal year ended September 30, 2009 (Form 10-K), which is incorporated herein by reference. These amounts may not reflect the actual value realized upon settlement or vesting. | |
For fiscal 2009, there was a grant of 3,500 shares to each director, except for directors who elected to forego the stock grant as part of a 10% reduction in fees. The difference between the fair market value on the date of grant of the 3,500 shares and $80,000 (the intended value of the equity award) was paid in cash, reduced as set forth below under Narrative Description of Director Compensation -Reduction in Compensation. The grant date fair value of each directors grant, computed in accordance with the FASBs compensation guidance, was $6,125. Information on the assumptions used in valuation of the grants is included in Note 19 of the Notes to Consolidated Financial Statements in the Form 10-K, which is incorporated herein by reference. |
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3 |
In accordance with the FASBs compensation guidance, the Company recognizes compensation cost with respect to the unvested portion of stock options. All stock options issued by the Company under the 1997 Directors Stock Plan vested over a three year period. The Company has not granted stock options to non-employee directors since fiscal year 2003, and therefore no expense was recorded in fiscal year 2009. | |
4 |
The non-employee directors held the following restricted shares of Common Stock, restricted share units and options to purchase Common Stock, granted under the 1997 Directors Stock Plan or the 2004 Directors Stock Plan, as applicable, at September 30, 2009. Some restricted share units and restricted shares reported in the table below (for Ms. Jackson and Messrs. Anderson, Devonshire, Marley and Newlin) were granted in lieu of annual stock grants or cash retainer fees, at the election of the director, in periods prior to fiscal year 2009. | |
Restricted Share | ||||||||
Name | Restricted Shares | Units | Stock Options | |||||
Joseph B. Anderson, Jr. | 750 | 15,900 | 11,437 | |||||
Rhonda L. Brooks | 0 | 15,900 | 12,938 | |||||
David W. Devonshire | 10,107 | 15,934 | 0 | |||||
Ivor J. Evans | 0 | 18,982 | 0 | |||||
Victoria B. Jackson | 1,000 | 15,900 | 12,938 | |||||
James E. Marley | 16,423 | 15,900 | 13,500 | |||||
William R. Newlin | 11,818 | 18,054 | 2,250 | |||||
Steven G. Rothmeier | 0 | 20,707 | 0 |
5 |
This column includes: (a) the cash amount paid in fiscal 2009 in lieu of the balance of the annual equity award as further described below under Narrative Description of Director Compensation-Equity based Awards in the amount of $32,250 for Messrs. Anderson and Evans and $29,188 for the each of the other directors; (b) dividends paid on outstanding restricted shares of Common Stock and (c) dividend equivalents accrued with respect to outstanding restricted share units. Perquisites did not exceed a value of $10,000 for any director in fiscal year 2009 and therefore are not included in this column. |
Narrative Description of Director Compensation
Only non-employee directors receive compensation for Board service. Directors who are also employees of ArvinMeritor or a subsidiary do not receive compensation for serving as a director. The following types of compensation were earned by or paid to non-employee directors in fiscal year 2009.
Retainer Fees. Non-employee directors of ArvinMeritor receive a cash retainer at the rate of $75,000 per year for Board service. The chairs of the four standing Board committees receive additional cash retainers in the following amounts per year: Audit Committee - $10,000; Compensation Committee - $7,000; and Corporate Governance and Nominating Committee and Environmental and Social Responsibility Committee - $5,000. The Presiding Director receives an additional annual retainer in the amount of $20,000.
Committee Meeting Fees. Non-employee directors receive fees of $1,500 for attendance at each standing and special committee meeting ($750 for each telephone meeting).
Equity-Based Awards. As part of our director compensation, each non-employee director is entitled to receive, immediately after the Annual Meeting of Shareowners, an equity grant equal to a value of approximately $80,000, in the form of shares of common stock, restricted stock or restricted share units, at the directors discretion. The restricted shares vest three years from the date of grant. The restricted share units vest upon the earliest of (a) six years from the date of grant, (b) ten days after the director retires after reaching age 72 and having served at least three years as a director, or (c) the date the director resigns or ceases to be a director under circumstances the Board determines not to be adverse to the best interests of the Company. Upon vesting, the holder is entitled to one share of Common Stock for each unit. Upon vesting of restricted share units, non-employee directors generally are entitled to receive a cash payment for dividend equivalents plus interest accrued during the vesting period. There were not sufficient shares remaining available under the 2004 Directors Plan, however, for a 2009 annual grant equal to $80,000. Accordingly, for fiscal 2009, there was a grant of 3,500 shares per director (subject to the reduction discussed below). The difference between the fair market value on the date of grant of the 3,500 shares and $80,000 (the intended value of the equity award) was paid quarterly in cash, reduced as set forth below.
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Reduction in Compensation. In January 2009, in response to worsening economic conditions, the Board of Directors of ArvinMeritor reduced the amount of their annual compensation by 10% until further notice. As set forth above, their annual compensation consists of (i) a cash retainer of $75,000 plus (ii) an annual grant valued at $80,000 (to be comprised in the current year of cash and 3,500 shares of stock). The 10% reduction was achieved, at the directors election, either through foregoing the stock grant and deducting the balance of the $15,500 from the cash payment or through deducting the entire $15,500 from the cash payment. At a meeting held on November 6, 2009, the Board of Directors voted to reinstate their pay. The 2010 Long-term Incentive Plan, if approved by the shareowners at the 2010 Annual Meeting, is expected to have sufficient shares of common stock available to make the annual equity grants to directors for 2010.
Deferrals. A director may elect to defer payment of all or part of the cash retainer and meeting fees to a later date, with interest on deferred amounts accruing quarterly at a rate equal to 120% of the Federal long-term rate set each month by the Secretary of the Treasury. Each director also has the option each year (provided sufficient shares are available under a plan covering director equity grants to accommodate this deferral option at the time of its election) to defer all or any portion of the cash retainer and meeting fees by electing to receive restricted shares of Common Stock or restricted share units that could be forfeited if certain conditions are not satisfied. The restricted shares or restricted share units in lieu of the cash retainer and meeting fees are valued at the closing price of ArvinMeritor Common Stock on the New York Stock Exchange Composite Transactions reporting system (the NYSE Closing Price) on the date the fee payment would otherwise be made in cash. In fiscal year 2009, no director deferred cash payments to a later date (although one director received cash payments due to prior deferrals), and no directors elected to receive restricted shares or restricted share units in lieu of cash payments.
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
Since October 1, 2008 (the beginning of fiscal year 2009), there have been no transactions or currently proposed transactions, in which the Company was or is to be a participant and the amount involved exceeds $120,000, and in which any director, officer or member of their immediate family had or will have a direct or indirect material interest.
Various means are employed to solicit information about relationships or transactions involving officers and directors that could raise questions of conflict of interest. Annual questionnaires solicit information from directors and officers regarding transactions and relationships that could trigger SEC rules on disclosure of related person transactions, as well as relationships and transactions that could impair a directors independence under the rules of the New York Stock Exchange. Directors and officers have a continuing duty to update the information should any changes occur during the year. In addition, all salaried employees, including officers and directors, have a duty to report any known conflicts of interest that would violate the Companys code of ethics (including policies regarding standards of business conduct and conflicts of interest; see Code of Ethics below). A toll-free employee Helpline is available for that purpose. Salaried employees, including officers, are also required to complete an annual certification that they are unaware of, or have reported, any such conflict of interest.
We have no written policy regarding review, approval or ratification of related person transactions. The Business Standards Compliance Committee (which is made up of management personnel) and the Audit Committee have responsibility for review of compliance by officers and other employees with the code of ethics, including conflict of interest provisions, and the Corporate Governance and Nominating Committee has similar responsibility with respect to compliance by directors. If a transaction or relationship involving an officer or director were to be reported through the employee Helpline, annual compliance certifications, questionnaires or otherwise, the appropriate Committee would investigate and consider all relevant facts and circumstances, including the nature, amount and terms of the transaction; the nature and amount of the related persons interest in the transaction; the importance of the transaction to the related person and to the Company; whether the transaction would impair the judgment of a director or officer to act in the Companys best interest; and any other facts involving the transaction that the Committee deems significant, and would then take appropriate action. Transactions will not be approved under the code of ethics if they are not in the Companys best interests. Any Committee member who is a related person in connection with a transaction would not participate in the Committees consideration.
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CORPORATE GOVERNANCE AT ARVINMERITOR
ArvinMeritor is committed to good corporate governance. The foundation of our corporate governance principles and practices is the independent nature of our Board of Directors and its primary responsibility to ArvinMeritors shareowners. Our corporate governance guidelines have been in place since the Companys creation in 1997. The guidelines are reviewed periodically by the Corporate Governance and Nominating Committee and changes are recommended to the Board for approval as appropriate. We will continue to monitor developments and review our guidelines periodically, and will modify or supplement them when and as appropriate. Our current Guidelines on Corporate Governance are posted on our website, www.arvinmeritor.com, in the section headed Investors Corporate Governance, and paper copies will be provided upon request to the Office of the Secretary, ArvinMeritor, Inc., 2135 West Maple Road, Troy, MI 48084. Our policies and practices are summarized below.
Board Independence
Board Composition
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Key Responsibilities of the Board
Board and Committee Meetings
Board Performance and Operations
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Director Education
Alignment with Shareowner Interests
CODE OF ETHICS
All ArvinMeritor employees, including our chief executive officer, chief financial officer, controller and other executive officers, are required to comply with our corporate policies regarding Standards of Business Conduct and Conflicts of Interest. These policies have been in place since the Company was formed in a spin-off from Rockwell International Corporation (now Rockwell Automation, Inc. and referred to in this proxy statement as Rockwell) in 1997. The purpose of these corporate policies is to ensure to the greatest possible extent that our business is conducted in a consistently legal and ethical manner. The Audit Committee has oversight responsibility with respect to compliance by employees. The Board of Directors is also required to comply with these policies, and the Corporate Governance and Nominating Committee is responsible for monitoring compliance by directors.
Employees may submit concerns or complaints regarding ethical issues on a confidential basis to our Helpline, by means of a toll-free telephone call or e-mail. The Office of the General Counsel investigates all concerns and complaints. Employees may also contact the Board of Directors directly on these issues. See Communications with the Board of Directors below.
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ArvinMeritors ethics manual, including the text of the policies on Standards of Business Conduct and Conflicts of Interest, is posted in the section headed Investors Corporate Governance on our website, www.arvinmeritor.com, and paper copies will be provided upon request to the Office of the Secretary, ArvinMeritor, Inc., 2135 West Maple Road, Troy, MI 48084. We will post on our website any amendment to, or waiver from, a provision of our policies that applies to our chief executive officer, chief financial officer or controller, and that relates to any of the following elements of these policies: honest and ethical conduct; disclosure in reports or documents filed by the Company with the SEC; compliance with applicable laws, rules and regulations; prompt internal reporting of code violations; and accountability for adherence to the policies.
OWNERSHIP BY MANAGEMENT OF EQUITY SECURITIES
The following table shows the beneficial ownership, reported to us as of October 31, 2009, of ArvinMeritor Common Stock of (a) each director, (b) each executive officer listed in the table under Executive Compensation - Summary Compensation Table below and (c) such persons and other executive officers as a group. See Voting Securities above for information on beneficial holders of more than 5% of outstanding ArvinMeritor Common Stock.
Beneficial Ownership as of October 31, 2009
Percent of Outstanding | ||||||
Name | Number of Shares(1)(2) | Common Stock(3) | ||||
Joseph B. Anderson, Jr. | 22,232 | (4)(5) | * | |||
Rhonda L. Brooks | 27,357 | (5) | * | |||
David W. Devonshire | 10,107 | (4)(5) | * | |||
Ivor J. Evans | See footnote 8 below | * | ||||
Victoria B. Jackson | 27,357 | (4)(5) | * | |||
James E. Marley | 37,629 | (4)(5) | * | |||
Charles G. McClure, Jr. | 645,256 | (4)(5)(6) | * | |||
William R. Newlin | 27,593 | (4)(5)(7) | * | |||
Steven G. Rothmeier | 106,500 | (5) | * | |||
Jeffrey A. Craig | 72,650 | (4)(5) | * | |||
James D. Donlon, III | 203,552 | (4)(6) | * | |||
Vernon G. Baker, II | 273,245 | (4)(5)(6) | * | |||
Carsten J. Reinhardt | 88,727 | (4) | * | |||
All of the above and other executive officers | ||||||
as a group (16 persons) | 1,696,446 | (4)(5)(6)(7) | 2.28 | % |
* | Less than one percent. | |
(1) |
Each person has sole voting and investment power with respect to the shares listed unless otherwise indicated. | |
(2) |
In accordance with Rule 13d-3(d)(1) under the Exchange Act, the number of shares owned includes the following numbers of shares of Common Stock which may be acquired upon exercise of options that were exercisable or would become exercisable within 60 days: 11,437 shares for Mr. Anderson; 12,938 shares for each of Ms. Brooks and Ms. Jackson; 0 shares for each of Messrs. Devonshire, Evans and Rothmeier; 13,500 shares for Mr. Marley; 2,250 shares for Mr. Newlin; 100,000 shares for Mr. McClure; 153,000 for Mr. Baker; and 0 shares for Messrs. Craig, Donlon and Reinhardt, respectively; and 347,002 shares for all directors and executive officers as a group. | |
(3) |
For purposes of computing the percentage of outstanding shares beneficially owned by each person, the number of shares owned by that person and the number of shares outstanding include shares as to which such person has a right to acquire beneficial ownership within 60 days (for example, through the exercise of stock options, conversions of securities or through various trust arrangements), in accordance with Rule 13d-3(d)(1) under the Exchange Act. |
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(4) |
Includes restricted shares of Common Stock awarded under the directors stock plans or the Companys long-term incentive plans, as applicable. Restricted shares are held by the Company until certain conditions are satisfied. | |
(5) |
Does not include the following restricted share units granted under the directors stock plans and held as of October 31, 2009: 15,900 units for each of Ms. Brooks, Ms. Jackson, and Messrs. Anderson and Marley; 15,934 units for Mr. Devonshire; 18,982 units for Mr. Evans; 18,054 units for Mr. Newlin; 20,707 units for Mr. Rothmeier; 77,000 units for Mr. Baker; 129,000 units for Mr. Craig; 387,000 for Mr. McClure; 155,000 for Mr. Reinhardt and 1,018,177 units for all directors and executive officers as a group. | |
(6) |
Includes shares beneficially owned under the Companys Savings Plans. Does not include 18,794 share equivalents held for Mr. Baker and 23,089 share equivalents for all directors and executive officers as a group under the Companys supplemental savings plan on October 31, 2009. | |
(7) |
Includes 700 shares held in the name of Mr. Newlins spouse and 6,860 shares held by a trust of which Mr. Newlins spouse is beneficiary. Mr. Newlin disclaims beneficial ownership of these shares. | |
(8) |
Mr. Evans holds his equity interest in the Company in the form of 18,982 restricted stock units, which are not included in this table. |
EXECUTIVE COMPENSATION
COMPENSATION COMMITTEE REPORT
The Compensation and Management Development Committee has reviewed and discussed with management the Compensation Discussion and Analysis required by Item 402(b) of Regulation S-K, and based on such review and discussions, recommended to the Board of Directors that such Compensation Discussion and Analysis be included in this proxy statement.
Compensation and Management Development Committee
William R. Newlin, Chairman
David W. Devonshire
Ivor J. Evans
James E. Marley
COMPENSATION DISCUSSION AND ANALYSIS
The purpose of this section of the proxy statement is to provide the information you need to understand our compensation policies and how they relate to the compensation of the Named Executive Officers. The Named Executive Officers are the senior members of management listed or discussed in the detailed compensation tables and other data included in this proxy statement. You should read this section in conjunction with those tables and other data.
Administration of Executive Compensation Program
The Compensation Committee has overall responsibility for executive compensation, including administration of equity compensation plans. (See Board of Directors and Committees above for information on the Compensation Committees members, charter and meetings in fiscal year 2009.) As part of this responsibility, the Compensation Committee evaluates the performance of the Chief Executive Officer and determines his compensation in light of the goals and objectives of the Company and the executive compensation program.
In discharging its duties, the Compensation Committee retains a compensation consultant (the consultant), Hewitt Associates L.L.C. The consultant provides information on current compensation trends, develops competitive market data and provides objective recommendations as to design of the compensation program, including the form and mix of award vehicles and the nature and level of performance criteria and targets. The Compensation Committee directly engages the consultant. Management also retains Hewitt Associates L.L.C. to provide actuarial and administrative services with respect to pensions and retiree medical benefits.
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The Compensation Committee seeks and considers input from senior management in many of its decisions, and the consultant confers and collaborates with senior management in developing its compensation recommendations. Senior management regularly participates in the Committees activities in the following specific respects:
Compensation Environment in 2009
As we entered fiscal year 2009, the global recession broadened dramatically and negatively impacted the Company, particularly since our business relies heavily on consumer discretionary spending. In response, the Company aggressively implemented necessary actions to align the business with external realities, including extensive cost reductions and the pay-cuts referenced below. While the Committee felt the Company performed well in view of the economic downturn, and responded aggressively and appropriately to the downturn, the Compensation Committees pay for performance philosophy (as discussed below) meant that compensation paid (or rather not paid) to the executive officers for 2009 had to reflect the challenging environment. So you will see in the remainder of this proxy statement that the pay for performance philosophy was demonstrated clearly in 2009 through the failure to pay out 2009 performance-based compensation and compensation for performance cycles ending in 2009.
The primary components of ArvinMeritors executive compensation program are base salary, annual incentives and long-term incentives (direct compensation). The direct compensation paid in cash to the Named Executive Officers who are current executive officers decreased approximately 50-70% in 2009 from their direct cash compensation in 2008 as set forth below:
Direct Cash Compensation in 2009 Compared to 2008
Non-Equity | ||||||||||||||
Incentive Plan | ||||||||||||||
Salary | Bonus | Compensation | Total | |||||||||||
Name | Fiscal Year | ($) | ($) | ($) | ($) | |||||||||
Charles G. McClure, Jr. | 2009 | $ | 1,068,542 | $ | 0 | $ | 0 | $ | 1,068,542 | |||||
2008 | 1,120,833 | 0 | 2,743,000 | 3,863,833 | ||||||||||
Jeffrey A Craig | 2009 | 397,683 | 0 | 0 | 397,683 | |||||||||
2008 | 398,833 | 0 | 453,101 | 851,934 | ||||||||||
Vernon G. Baker, II | 2009 | 464,583 | 0 | 0 | 464,583 | |||||||||
2008 | 485,417 | 0 | 611,150 | 1,096,567 | ||||||||||
Carsten J. Reinhardt | 2009 | 511,042 | 0 | 0 | 511,042 | |||||||||
2008 | 520,833 | 25,025 | 738,950 | 1,284,808 | ||||||||||
James D. Donlon, III | 2009 | 653,948 | 0 | 0 | 653,948 | |||||||||
2008 | 696,900 | 0 | 1,017,383 | 1,714,283 |
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Executive Compensation Philosophy and Objectives
The Compensation Committees compensation philosophy is to pay for performance. The fundamental objectives of the Companys executive compensation program are: (1) to attract, retain and motivate the high caliber of executives necessary for ArvinMeritors leadership and growth; (2) to recognize individual and team performance through evaluation of each executives effectiveness in meeting strategic and operating plan goals; and (3) to foster the creation of shareowner value through close alignment of the financial interests of executives with those of ArvinMeritors shareowners.
The Compensation Committee uses several basic practices and policies to carry out its philosophy and to meet the objectives of ArvinMeritors executive compensation program:
Market Analysis and Benchmarking
The Compensation Committee assesses the competitiveness of ArvinMeritors compensation program, using data and studies compiled and provided by the consultant. The consultant provides a detailed competitive pay study periodically, with limited updates in the intervening years. As part of the assessment process, the Committee compares the amount of each component and the total amount of direct compensation (defined below) for each executive officer with that of other companies in the durable goods manufacturing sector, including companies in the automotive sector, which have executive officer positions comparable to the Companys and with which the Company may compete for talented executives. The peer group for the competitive analysis in fiscal year 2009 included the following 35 companies (peer group):
AGCO Corporation | Ingersoll-Rand Company Limited | |
American Axle & Manufacturing Holdings, Inc. | ITT Corporation | |
BorgWarner Inc. | Johnson Controls, Inc. | |
Caterpillar Inc. | Joy Global Inc. | |
Cummins Inc. | Kennametal Inc. | |
Dana Holding Corp. | Lear Corporation | |
Danaher Corporation | Modine Manufacturing Company | |
Deere & Company | Navistar International Corporation | |
Delphi Corporation | Oshkosh Corp. | |
Donaldson Co Inc. | PACCAR Inc. | |
Dover Corporation | Parker-Hannifin Corporation | |
Eaton Corporation | Rockwell Automation, Inc. | |
Federal-Mogul Corporation | Sauer-Danfoss Inc. | |
Federal Signal Corporation | Tenneco Inc. | |
Fleetwood Enterprises, Inc. | Terex Corporation | |
Flowserve Corporation | The Timken Company | |
Hayes-Lemmerz International, Inc. | TRW Automotive Holdings Corporation | |
Visteon Corporation |
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See Elements of the ArvinMeritor Compensation Program Overview and Analysis below for information on how the Compensation Committee uses this peer group data in setting compensation.
The Compensation Committee (or the Board of Directors, as appropriate) may also consider practices at other companies with respect to other elements of compensation, such as perquisites, retirement plans and health and welfare benefits, in assessing the competitiveness and cost effectiveness of the Companys programs. Any such studies are done on a case-by-case basis, as needed, and may use a group of comparator companies identified at the time by the consultant or other advisors.
Elements of the ArvinMeritor Compensation Program
Overview and Analysis
As discussed above, the primary components of ArvinMeritors executive compensation program are base salary, annual incentives and long-term incentives, referred to herein as direct compensation. Each of these components, and the relative levels of equity and non-equity compensation that comprise direct compensation, are generally set in relation to competitive market rates among peer group companies, as described above, with subsequent adjustments to take into account individual performance and characteristics and internal pay equity.
The Committee did not specifically discuss the effect of prior years compensation in conjunction with setting 2009 compensation. However, the Committee was aware of the potential value of outstanding long-term incentives, including the likelihood of their payout and vesting (based on achievement of performance objectives to date and on levels of payout and vesting of past awards), and this information was also implicit in the overall plan design used by the consultants in making recommendations for 2009 compensation.
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In addition to direct compensation, special hiring or retention incentives have been put in place for certain executives, to motivate them to join the Company or to continue their employment. Executive officers also receive health and welfare benefits and are entitled to participate in the Companys defined benefit pension plans and savings plans on substantially the same basis as other employees.
Each component of the executive compensation program is discussed below.
Components
Base Salary. The Compensation Committee generally reviews base salaries for executive officers (including the Named Executive Officers) at the beginning of each fiscal year. Annual salary increases, which are generally effective on February 1 of each year but may be effective later, are based on evaluation of each individuals performance and on his level of pay compared to that for similar positions at peer group companies, as indicated by the consultants reports and survey data. In recognition of worsening economic conditions, the Compensation Committee did not award any increases in the base salary of Named Executive officers for fiscal year 2009. On the contrary, in January 2009, the salaries of all executive officers (including the Named Executive Officers) were reduced by 10% as part of the Companys cost-cutting measures, and the Company match under the qualified savings plan was suspended in February 2009. Salaries were not be reinstated to their former level until November 1, 2009 and the match was not reinstated until November 16, 2009. The Compensation Committee also reviews and adjusts base salaries for executive officers at the time of any promotion or change in responsibilities.
Annual Incentives. The Incentive Compensation Plan, as amended (ICP), was last approved by the Companys shareowners in 2005. The performance goals of the ICP are being submitted to shareowners at the 2010 annual meeting for the purposes of 162(m) of the Internal Revenue Code of 1986, as amended (IRC). Under the ICP, a copy of which is attached to this proxy statement as Appendix B, executives (including the Named Executive Officers) can earn annual bonuses based on Company and/or business segment performance against goals established by the Compensation Committee at the beginning of the fiscal year.
The annual incentive goals for fiscal year 2009 were based on the levels of EBITDA and free cash flow from continuing operations that are achieved for the year, measured against target levels specified in the Companys annual operating plan (AOP). These two components (EBITDA and free cash flow) are equally weighted for the purposes of potential annual incentives. EBITDA is defined as earnings before interest, taxes, depreciation and amortization, and free cash flow is defined as net cash provided by operating activities minus capital expenditures. The Compensation Committee chose these measures because they are commonly used by the investment community to analyze operating performance and entity valuation and, as such, they are factors in the value of shareowners investment in the Company. The EBITDA and free cash flow targets are tied to the AOP, rather than to prior periods results, to provide incentives that are primarily driven by actual performance and not by the effect of industry cycles. On a Company-wide basis, our 2009 annual operating performance target for EBITDA was $304 million and target free cash flow was $25 million (including for this purpose the Wheels business, but excluding the remainder of our Light Vehicle Systems business). The target EBITDA for the Light Vehicle Systems business segment (excluding the Wheels business) was $79 million and target free cash flow was $(9) million.
The Compensation Committee also established target awards, stated as a percentage of base salary, for key employees, including the Named Executive Officers. The percentage applicable to a Named Executive Officer, and other executive officers, is determined by his salary band (as discussed above under Overview and Analysis). Based on these salary bands, target awards for fiscal year 2009 were 100% of base salary for Mr. McClure; 65% for Messrs. Craig, Donlon and Reinhardt; and 55% for Mr. Baker. See the table under the heading Grants of Plan-Based Awards for information on the target and maximum awards for each Named Executive Officer for fiscal year 2009.
To determine the amounts that are paid as bonuses, performance is measured against AOP goals for each of the applicable components of the award calculation. No payouts are made with respect to any part of the calculation in which performance is less than 70% of AOP goals. For each part of the calculation for which performance exceeds that threshold, the portion of an individuals target award that is paid out is dependent on, and increases with, the percentage of the AOP goal that is achieved. The calculated award for an individual cannot exceed 200% of his target award. The following chart summarizes payout calculations for each portion of the incentive payment:
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Performance as a Percentage | Payout as a Percentage | ||||
of Annual Operating Plan | of Target | ||||
Threshold for Payment | 70 | % | 25 | % | |
80 | 50 | ||||
90 | 75 | ||||
Target Payment | 100 | 100 | |||
110 | 150 | ||||
Maximum Payment | 120 | or higher | 200 |
The Committee also has discretion to adjust any award (either upward or downward +/- 50%), or to make an additional award, to reflect individual performance or special achievements. However, any discretionary increase in an award, or special award, to a Named Executive Officer could have tax consequences under Section 162(m) of the IRC, as described below. Under the terms of the Companys Deferred Compensation Plan, an executive may elect to defer receipt of all or a portion of payouts of his annual incentive bonus. Deferred bonuses accrue interest during the deferral period and are paid out either in a lump sum or in not more than ten annual installments, as elected by the executive, beginning the January after termination of employment.
For fiscal year 2009, the Company achieved less than 70% of the performance targets discussed above. Accordingly, no annual incentive bonus payouts were made to the Named Executive Officers for fiscal year 2009.
Long-Term Incentives
Overview. The Compensation Committee provides long-term incentives to key employees, including the Named Executive Officers, which are tied to various performance or service objectives over three-year cycles. Each year, the Compensation Committee considers the types of award vehicles to be used and the performance or service objectives and targets on which payout of each type of award depends. The Company has used a number of long-term incentive plans for awards in the past, including the Companys 1997 Long-Term Incentives Plan, as amended (1997 LTIP), the Stock Benefit Plan, as amended, and the 2007 Long-Term Incentive Plan (the 2007 LTIP). The Companys shareowners approved the 2007 LTIP in 2007 to govern awards going forward. As insufficient shares remain available under this plan, a new 2010 long-term incentive plan is being proposed for shareowner approval at this annual meeting and is attached to this proxy statement as Appendix A.
The Compensation Committee selects the types and mix of awards for long-term incentives each year after reviewing the consultants report and survey data on peer group compensation, market practices, shares available for grant under the Companys long-term incentive plans, and goals to be achieved. The Compensation Committee has used a combination of three types of awards in the past three years, as described below. Each type of award is either equity-based or is tied to metrics that reward creation of shareowner value, which is intended to align managements interests with those of shareowners.
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Participants may earn awards at the end of the three-year performance period based on actual performance against target levels of ROIC. Award payments can vary from 0% to 200% of the target award of shares, and no awards will be earned unless the Companys return on invested capital is at least a stated threshold percentage over the period. No dividends or dividend equivalents are paid or accrued prior to payout of the performance shares. The value of the earned award may be paid out in the form of Common Stock, cash or any combination thereof, in the discretion of the Compensation Committee.
The following chart summarizes the potential payouts at different levels of ROIC for grants made for the 2007 2009 performance period:
% of Award Earned | ||||
2009 | and Paid Out | |||
Threshold for Payout | 10% | 50% | ||
Target Payout | 12.5% | 100% | ||
Maximum Payout | 15% or higher | 200% |
The threshold for payout was not met for the 2007 - 2009 performance period and all performance shares were forfeited.
The Compensation Committee also establishes target awards, stated as dollar amounts, for each of the Named Executive Officers under each performance cycle. Participants can earn awards at the end of the three-year performance period, which may vary from 0% to 200% of target awards (300% for the 2007 2009 period), based on actual performance against specified levels. No awards under this plan may be earned unless the threshold for payout over the period is met as set forth below. The award payments are further multiplied by the percentage change in the price of ArvinMeritor Common Stock over the three-year performance period, which may increase the payment finally awarded up to a maximum of 200% of the original amount or reduce it down to a minimum of 50% of the original amount. This further ties payments to stock price appreciation. No earnings are accrued or paid on these awards. At the discretion of the Compensation Committee, payments may be made wholly or partly by delivering shares of Common Stock valued at the fair market value on the last trading day of the week preceding the day the Compensation Committee determines to make payments in the form of shares.
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The following chart summarizes the potential payouts at different levels of performance of the applicable objective:
2007 2009 Performance Period1
Range of Possible | |||||||
TSR Relative to the | Percentage of Target | Percentages Earned After | |||||
Comparator Group over | Award Earned | Giving Effect to Stock | |||||
the Performance Period | and Paid Out | Price Multiplier | |||||
Threshold for Payout | 35th percentile | 25% | 12.5 50% | ||||
Target Payout | 50th percentile | 100% | 50 200% | ||||
75th percentile | 200% | 100 400% | |||||
Maximum Payout | 90th percentile | 300% | 150 600% | ||||
or higher |
1 | The threshold for payout was not met and no payout under the long-term incentive cash performance plan was made for this performance period. |
2008 2010 Performance Period
Range of Possible | |||||||
ROIC over Performance | Percentages Earned After | ||||||
Period | % of Award Earned | Giving Effect to Stock | |||||
ending September 30, 2010 | and Paid Out | Price Multiplier | |||||
Threshold for Payout | 8% | 50% | 25 100% | ||||
Target Payout | 10.5% | 100% | 50 200% | ||||
Maximum Payout | 13% or higher | 200% | 100 400% |
2009 Portion of 2009 2011 Performance Period
Range of Possible | |||||||
Percentages Earned After | |||||||
ROIC for Fiscal Year | % of Award Earned | Giving Effect to Stock | |||||
2009 | and Paid Out | Price Multiplier | |||||
Threshold for Payout | 3.5% | 50% | 25 100% | ||||
Target Payout | 5% | 100% | 50 200% | ||||
Maximum Payout | 6.5% or higher | 200% | 100 400% |
The amount of the target award under cash incentive plans, and the number of any performance and restricted shares awarded to each Named Executive Officer, is determined based on his salary band, as described above under Overview and Analysis.
Fiscal Year 2009 Payouts. The Compensation Committee provided long-term incentives to the Named Executive Officers under the 1997 LTIP in the form of grants of performance shares and restricted shares of Common Stock and target awards under a three-year cash performance plan for the period ended September 30, 2009. Each type of equity grant represented one-fourth and the cash performance plan represented one-half of the total value
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of the long-term incentive opportunity awarded to the individual in that year, based on an assumed share price of $15 per share. The allocation among the three types of grants was intended primarily to award achievement of performance objectives, but also to reward continued employment, without regard for performance levels, during a difficult period in the automotive industry.
In view of the economic downturn and global financial crisis, the Company failed to achieve key operational objectives for the three year period ending September 30, 2009 as follows:
While the Committee felt the Company performed well in view of the economic downturn, and responded aggressively and appropriately to the downturn, the Committees actions were consistent with our highly results-oriented compensation strategy. The component of the long-term incentive program rewarding continued employment was paid out as follows:
Fiscal Year 2009 Awards. In fiscal year 2009, long-term incentives were provided to the Named Executive Officers in the form of grants of restricted shares of Common Stock and target awards under cash performance plans, as described below. The equity grant represents one-half, and the cash performance plan represents one-half, of the total value of the long-term incentive opportunity for the individual in that year.
See the table under the heading Grants of Plan-Based Awards for information on the specific grants of restricted shares and cash awards under performance plans to each of the Named Executive Officers in fiscal year 2009. See also the narrative under Employment Agreements thereafter for a description of agreements entered into in 2009 with Messrs. Martens and Donlon relating to their termination from the Company.
The Compensation Committees practice in recent years with respect to timing of annual equity-based awards has been to establish December 1 as the standard grant date, whenever possible. In the two most recent fiscal years, however, long-term incentive grants for the three year cycles were not approved by the Compensation Committee until a special meeting in December. Accordingly, all equity-based long-term incentive awards for these cycles were granted at the Compensation Committees December meeting and effective on the following January 2. The timing of the grant date does not impact the terms of the grant of restricted shares or performance shares. However, under the FASBs compensation guidance, the Company measures the fair value of stock-based awards, which is recognized in the Companys financial statements, based on the market value of the Common Stock on the grant date. The purpose of establishing a standard grant date for the Companys annual grant of equity-based
24
long-term incentive awards is to avoid any issue of whether a grant precedes or follows public disclosure of material information. The Company normally announces its fiscal year earnings in mid-November, and use of December 1, or January 2, as the case may be, as a standard grant date provides the market sufficient time to absorb and reflect the information, whether positive or negative, prior to measurement of fair value for accounting purposes.
Annual equity-based awards in the fiscal year 2010 were granted as of December 1, 2009 under the 2010 Long Term Incentive Plan, which is being proposed for shareowner approval at the Annual Meeting. These grants were made subject to shareholder approval and will be forfeited if the plan is not approved by the shareowners. See the New Plan Benefits table under the Proposal to Approve 2010 Long-Term Incentive Plan below in this Proxy Statement for further information on these grants.
Pension and Retirement Plans. The Company maintains a tax-qualified defined contribution savings plan, as well as a supplemental savings plan that provides for contributions without regard to the limitations imposed by the IRC on qualified defined contribution plans. All of the Named Executive Officers may participate in the Companys qualified and supplemental savings plans on the same basis as other eligible employees.
Under the qualified savings plan, a participant can defer up to 20% of his eligible pay, on a before-tax or after-tax basis, subject to annual IRC limits, and the Company matches deferrals at the rate of 100% on the first 3% and 50% on the next 3% of eligible pay. This match was temporarily suspended from February 1, 2009 through November 16, 2009 due to worsening economic conditions. Eligible pay includes base salary and annual bonus under the ICP. If an executive elects to participate in the supplemental savings plan, he can continue to contribute on a before-tax basis, even though his qualified savings plan contributions or his eligible pay have reached the annual IRC limits. Both participant contributions and Company matching contributions to the qualified and supplemental savings plans are always 100% vested.
The Named Executive Officers participate in both the qualified and supplemental savings plans. Employee contributions made by Named Executive Officers to the savings plans in fiscal year 2009 are included in the column headed Salary, and the Companys matching contributions are included in the column headed All Other Compensation, in each case in the table under Summary Compensation Table below.
The Company maintains a tax-qualified, non-contributory defined benefit pension plan that covers eligible employees hired before October 1, 2005, and a supplemental pension plan that provides benefits to the participants without regard to the limitations imposed by the IRC on qualified pension plans. Messrs. McClure, Donlon and Baker participate in these plans on the same basis as other employees, except that, pursuant to the terms of his original employment agreement, Mr. McClure earned two years of pension service for each year he was employed through December 31, 2007 when his benefit under this defined benefit plan was frozen. The present value of accumulated pension benefits for these Named Executive Officers is reported in the table under the heading Pension Benefits below.
Employees hired on or after October 1, 2005, including Messrs. Craig and Reinhardt, are not eligible to participate in the defined benefit pension plans, and the Company instead makes additional contributions each year (ranging from 2% to 4% of base salary plus annual bonus, depending on age) to their accounts in the Companys qualified and supplemental savings plans. The amounts contributed by the Company to the savings plans on behalf of Messrs. Craig and Reinhardt as pension contributions are included in the column headed All Other Compensation in the table under Summary Compensation Table below.
Benefits under the Companys defined benefit pension plans were frozen, beginning January 1, 2008, and replaced with additional annual Company contributions (ranging from 2% to 4% of base salary plus annual bonus, depending on age) to the savings plans and supplemental savings plans for the accounts of eligible employees, including Messrs. McClure, Baker and Donlon. See Pension Benefits below for further information on this change. In order to compensate Mr. McClure for the elimination of the special service credit under the defined benefit program, the Compensation Committee approved additional defined contributions to the supplemental savings plan on his behalf in an amount equal to five times what he would otherwise be entitled to receive.
Perquisites. In fiscal year 2006, the Compensation Committee determined to phase out most perquisite programs (including company cars, club memberships, and reimbursement for financial services) and related gross-ups for payment of income taxes, and replace them with uniform cash payments (see the column headed All Other Compensation in the table under Summary Compensation Table below). As a result, the only perquisites that were received by the Named Executive Officers in fiscal year 2009 were: (a) Company-paid executive physicals
25
for Messrs. McClure, Baker and Martens; (b) Company-paid excess liability insurance policies for officers; and (c) very limited spousal travel (i.e. accompanying the Named Executive officer on business-related travel), each as reported under the column headed All Other Compensation and the related footnote in the table under Summary Compensation Table below.
Health and Welfare Benefits. The Company maintains health and welfare benefits, including medical, dental, vision, disability and life insurance programs, and the Named Executive Officers are entitled to participate in these programs on the same basis as other employees. Providing these benefits is necessary for the Company to remain competitive with other employers.
Employment Agreements and Retention Awards. The Compensation Committee believes it is appropriate to enter into agreements with executive officers relating to certain terms of their employment (including the effects of termination without cause), and in some cases to make special retention awards of service-based restricted shares of Common Stock. The purpose of these agreements and awards is to provide incentives to attract candidates for officer positions and to motivate key individuals to continue their services. The current employment agreements with the Named Executive Officers are described below under the heading Employment Agreements. Special retention awards of restricted shares of Common Stock made to the Named Executive Officers are reported in the table under Outstanding Equity Awards at Fiscal Year-End 2009.
Stock Ownership Guidelines
As noted above, alignment of the financial interests of ArvinMeritors key executives with those of its shareowners is a fundamental objective of the Compensation Committees program and helps to carry out its pay for performance philosophy. Accordingly, it has set minimum ownership guidelines that require each officer and other executive to own the following number of shares of ArvinMeritor Common Stock:
Minimum Number of Shares Owned | ||||
· | Chief Executive Officer | 250,000 | ||
· | Business Presidents and Executive Vice President | 75,000 | ||
· | Other Executive Officers in Salary Grades 25 and above | |||
(including the Chief Financial Officer) | 50,000 | |||
· | Other Executive Officers | 25,000 | ||
· | Other Executives subject to the guidelines | 10,000 |
Shares owned directly (including restricted shares of Common Stock) or through savings plans of ArvinMeritor and restricted share units are considered in determining whether an executive meets the ownership guidelines. Shares subject to unexercised stock options are not considered.The ownership guidelines provide a transition period during which executives may achieve compliance. In general, this period ends as of the date that is five years after the date the ownership guidelines become applicable to the executive. As of October 31, 2009, all of the Named Executive Officers have satisfied their ownership requirements, taking into account the transition period.
Tax Deductibility of Executive Compensation
Section 162(m) of the IRC generally limits the deductibility of compensation paid to each Named Executive Officer to $1,000,000 per year. An exception to this rule exists for any compensation that is performance based, as defined in the IRC. Annual and long-term incentive awards are designed to be performance based for purposes of Section 162(m) and would not be subject to the deductibility limit (provided, in the case of awards made under the annual incentive and long-term incentive plan being submitted at this meeting, are approved by the shareowners). However, salaries, service-based restricted shares or restricted share units, special employment and retention incentives, and special annual bonus payments do not qualify as performance based compensation for this purpose.
Although the Compensation Committees policy is to structure compensation arrangements when possible in a manner that will avoid limits on deductibility, it is not a primary objective of the Companys compensation program. In the view of the Committee, meeting the objectives stated above is more important than the ability to deduct the compensation for tax purposes.
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Cautionary Statement
The information appearing in this Compensation Discussion and Analysis, and elsewhere in this proxy statement, as to performance metrics, objectives and targets relates only to incentives established for the purpose of motivating executives to achieve results that will help to enhance shareowner value. This information is not related to the Companys expectations of future financial performance, and should not be mistaken for or correlated with any guidance issued by the Company regarding its future earnings, free cash flow or other financial measures.
SUMMARY COMPENSATION TABLE
The information set forth below reflects compensation, from all sources, awarded to, earned by or paid to our chief executive officer, chief financial officer, former chief financial officer, and the other three most highly compensated executive officers of the Company (Named Executive Officers) for the fiscal years ended September 30, 2007 (except as noted), September 30, 2008 and September 30, 2009. The compensation reported below is for services rendered in all capacities to ArvinMeritor and its subsidiaries.
Change in Pension Value | ||||||||||||||||||||||||||||||
Non-Equity | and Non-Qualified | |||||||||||||||||||||||||||||
Stock | Option | Incentive Plan | Deferred Compensation | All Other | ||||||||||||||||||||||||||
Fiscal | Salary2 | Bonus3 | Awards4 | Awards5 | Compensation6 | Earnings7 | Compensation8 | Total | ||||||||||||||||||||||
Name and Principal Position1 | Year | ($) | ($) | ($) | ($) | ($) | ($) | ($) | ($) | |||||||||||||||||||||
Charles G. McClure, Jr. | 2009 | $ | 1,068,542 | $ | 0 | $ | 1,784,043 | $ | 475,000 | $ | 0 | $ | 305,741 | $ | 629,953 | $ | 4,263,279 | |||||||||||||
Chairman of the Board, | 2008 | 1,120,833 | 0 | 1,279,603 | 78,333 | 2,743,000 | 30,633 | 338,789 | 5,591,191 | |||||||||||||||||||||
Chief Executive Officer | 2007 | 1,083,333 | 0 | 1,368,507 | 192,500 | 1,652,000 | 467,312 | 162,517 | 4,926,169 | |||||||||||||||||||||
and President (principal | ||||||||||||||||||||||||||||||
executive officer) | ||||||||||||||||||||||||||||||
Jeffrey A Craig | 2009 | 397,683 | 0 | 318,119 | 0 | 0 | 0 | 77,336 | 793,138 | |||||||||||||||||||||
Senior Vice President, | 2008 | 398,833 | 0 | 326,660 | 0 | 453,101 | 0 | 87,570 | 1,266,164 | |||||||||||||||||||||
Chief Financial Officer | ||||||||||||||||||||||||||||||
(principal financial officer) | ||||||||||||||||||||||||||||||
Vernon G. Baker, II | 2009 | 464,583 | 0 | 324,676 | 0 | 0 | 118,582 | 91,149 | 998,990 | |||||||||||||||||||||
Senior Vice President and | 2008 | 485,417 | 0 | 485,451 | 0 | 611,150 | 5,147 | 95,915 | 1,683,080 | |||||||||||||||||||||
General Counsel | 2007 | 454,250 | 75,000 | 467,606 | 9,500 | 395,463 | 96,104 | 91,487 | 1,589,410 | |||||||||||||||||||||
Carsten J. Reinhardt | 2009 | 511,042 | 0 | 872,470 | 0 | 0 | 0 | 97,123 | 1,480,635 | |||||||||||||||||||||
Senior Vice President and | 2008 | 520,833 | 25,025 | 396,566 | 0 | 738,950 | 0 | 105,464 | 1,786,838 | |||||||||||||||||||||
Chief Operating Officer | 2007 | 500,000 | 0 | 213,163 | 0 | 297,150 | 0 | 330,923 | 1,341,236 | |||||||||||||||||||||
James D. Donlon, III | 2009 | 653,948 | 0 | 661,605 | 0 | 0 | 36,964 | 128,230 | 1,480,747 | |||||||||||||||||||||
Executive Vice President | 2008 | 696,900 | 0 | 564,482 | 0 | 1,017,383 | 35,122 | 123,951 | 2,437,838 | |||||||||||||||||||||
2007 | 653,500 | 0 | 513,967 | 0 | 663,945 | 178,804 | 90,878 | 2,101,094 | ||||||||||||||||||||||
Philip R. Martens | 2009 | 175,000 | 0 | 678,164 | 0 | 0 | 0 | 477,560 | 1,330,724 | |||||||||||||||||||||
Former Senior Vice | 2008 | 570,833 | 0 | 449,519 | 0 | 540,050 | 0 | 130,903 | 1,691,305 | |||||||||||||||||||||
President and President, | 2007 | 550,000 | 0 | 266,115 | 0 | 494,799 | 0 | 95,378 | 1,406,292 | |||||||||||||||||||||
Light Vehicle Systems |
1 |
The table reflects the positions held with ArvinMeritor at September 30, 2009. Prior to May 2008, Mr. Donlon served as Executive Vice President and Chief Financial Officer and Mr. Craig served as Senior Vice President and Controller. Mr. Craig was not a Named Executive Officer in fiscal year 2007. Accordingly, his compensation information for that year is not included. | |
2 |
This column includes amounts contributed by the Named Executive Officers to the Companys tax-qualified 401(k) savings plan and the related nonqualified supplemental savings plan (see Non-qualified Deferred Compensation below). | |
3 |
This column includes special awards made to Mr. Reinhardt and Mr. Baker, respectively, in recognition of a special achievement during the fiscal year. See Compensation Discussion and Analysis above. | |
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4 |
This column includes the amount of compensation cost that was recognized for financial reporting purposes for fiscal year 2007, 2008 and 2009 for performance shares and restricted shares of Common Stock, in accordance with the FASBs compensation guidance. These amounts include costs with respect to awards made in the current and prior fiscal years, adjusted to eliminate estimates of forfeitures related to service-based vesting conditions. A portion of the performance shares granted in fiscal years 2005 and 2006, representing 22% and 43%, respectively, of each target award, was forfeited after the end of the three-year performance period. All of the performance shares granted in fiscal year 2007 (which would have been payable in 2009 had performance targets been met) were forfeited. These forfeitures are not reflected in the amount reported in this column. See Grants of Plan-Based Awards and Outstanding Equity Awards at Fiscal Year-End 2009 below for further information. Information on the assumptions used in valuation of the grants is included in Note 19 of the Notes to Consolidated Financial Statements in the Form 10-K, which is incorporated herein by reference. These amounts may not reflect the actual value realized upon vesting or settlement. | |
5 |
In accordance with the FASBs compensation guidance, the Company recognizes compensation cost with respect to the unvested portion of stock options. All stock options issued by the Company vest over a three year period. Information on the assumptions used in valuation of the grants is included in Note 19 of the Notes to Consolidated Financial Statements in the Form 10-K, which is incorporated herein by reference. These amounts may not reflect the actual value realized upon exercise, if any. | |
6 |
This column includes cash payouts under (a) a cash performance plan established pursuant to the 1997 LTIP with respect to three-year performance periods ended September 30, 2007 and 2008, and (b) the ICP with respect to annual bonuses for fiscal year 2007 and 2008, in the amounts set forth below. There were no cash payouts under any long term incentive plan with respect to the three-year performance period ended September 30, 2009 or under the ICP with respect to annual bonuses for fiscal year 2009. | |
Name | 2008 LTIP Payout | 2008 ICP Payout | ||||
Charles G. McClure, Jr. | $1,144,500 | $1,598,500 | ||||
Jeffrey A. Craig | 125,895 | 327,206 | ||||
Vernon G. Baker, II | 228,900 | 382,250 | ||||
Philip R. Martens | 267,050 | 273,000 | ||||
Carsten J. Reinhardt | 267,050 | 471,900 | ||||
James D. Donlon, III | 381,500 | 635,883 |
Name | 2007 LTIP Payout | 2007 ICP Payout | ||||
Charles G. McClure, Jr. | $1,245,000 | $407,000 | ||||
Vernon G. Baker, II | 298,800 | 96,663 | ||||
Philip R. Martens | 174,300 | 320,499 | ||||
Carsten J. Reinhardt | 174,300 | 122,850 | ||||
James D. Donlon, III | 498,000 | 165,945 |
No earnings were paid or accrued on outstanding awards during the fiscal year. All payouts were in the form of cash. (See Compensation Discussion and Analysis above and Grants of Plan-Based Awards below for information on long-term incentive target awards made in fiscal year 2009 for the three-year performance period ending in fiscal year 2011 and annual bonus targets for fiscal year 2009.) | ||
7 |
This column includes the change in actuarial present value of accumulated pension benefits of the Named Executive Officers under all defined benefit pension plans accrued during the period between the pension plan measurement dates used for financial statement reporting purposes for the reported fiscal year and the prior year. The amounts used for 2008 and 2007 were based on a measurement date of June 30. Effective as of September 30, 2009, the Company changed its measurement date for accounting purposes from June 30 to September 30. As a result, the amounts for fiscal year 2009 were measured as of September 30, 2009, and the net increase in the present value of accrued benefits has been pro-rated by 12/15ths to account for 15 months of benefit growth from the prior fiscal years information. See the Pension Benefits table that follows for additional information. There were no above-market or preferential earnings on compensation that was deferred on a basis that is not tax-qualified during the fiscal year for the Named Executive Officers. See Pension Benefits |
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below for information on years of service and accumulated pension benefits for Messrs. McClure, Donlon and Baker under the Companys tax-qualified and non-qualified defined benefit retirement plans. Messrs. Craig, Martens and Reinhardt are not eligible to participate in these plans. | ||
8 | This column includes the following amounts for 2009: (a) amounts contributed by the Company to the accounts of the Named Executive Officers under the employee savings plan and related supplemental savings plan, including additional amounts contributed in lieu of participation in the Companys defined benefit retirement plans (see Pension Benefits below); (b) cash allowances in lieu of perquisites (see Compensation Discussion and Analysis Elements of the ArvinMeritor Compensation Program Components Perquisites above); (c) the value of perquisites; (d) any amounts reimbursed to the Named Executive Officers for the payment of income taxes on the value of perquisites (gross-ups); (e) in the case of Mr. Martens, severance and (f) dividends on unvested restricted shares that were not factored into the grant date fair value reported in the table under the heading Grants of Plan-Based Awards; in each case, in the amounts disclosed in the table below: | |
Type of Compensation | McClure | Craig | Baker | Martens | Reinhardt | Donlon | |||||||||||||||
Employer savings plan contributions | $ | 555,699 | $ | 42,811 | $ | 54,247 | $ | 33,600 | $ | 60,748 | $ | 90,355 | |||||||||
Cash allowances in lieu of perquisites | $ | 34,000 | $ | 27,000 | $ | 27,000 | $ | 7,875 | $ | 27,000 | $ | 27,000 | |||||||||
Perquisites*: | |||||||||||||||||||||
· Group excess liability insurance premium | $ | 2,475 | 825 | 825 | 825 | 825 | 825 | ||||||||||||||
· Spousal travel | 1,261 | 0 | 32 | 00 | 0 | 0 | |||||||||||||||
· Company-paid physical examination | 418 | 0 | 1,095 | 210 | 0 | 0 | |||||||||||||||
Total perquisites | $ | 593,853 | $ | 70,636 | $ | 83,199 | $ | 42,510 | $ | 88,573 | $ | 118,180 | |||||||||
Severance Payment | $ | 0 | $ | 0 | $ | 0 | $ | 425,000 | $ | 0 | $ | 0 | |||||||||
Gross-ups | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | |||||||||
Dividends on unvested restricted shares | $ | 36,100 | $ | 6,700 | $ | 7,950 | $ | 10,050 | $ | 8,550 | $ | 10,050 |
* | Spousal travel involves spouses accompanying Named Executive Officers on business-related trips. If a commercial flight is used, then this is valued at the actual cost of the airfare. In the case of a charter aircraft already flying to the same destination for a business purpose, only the direct variable costs associated with the additional passenger (for example, catering) are included in determining the aggregate cost of the use to the Company. Each other perquisite is valued at its actual cost to the Company. The Compensation Committee has determined to phase out most perquisite programs and related gross-ups. See Compensation Discussion and Analysis above. |
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GRANTS OF PLAN-BASED AWARDS
The Compensation Committee made the following grants to the Named Executive Officers under the ICP and the 2007 LTIP in fiscal year 2009. No consideration was paid by the Named Executive Officers for these awards. No ICP payouts for fiscal year 2009 were made as the performance targets necessary for a payout were not met.
Grant | ||||||||||||||||||||
Estimated Future Payouts Under | All Other | Date Fair | ||||||||||||||||||
Date of | Non-Equity Incentive Plan | Stock | Value of | |||||||||||||||||
Compensation | Awards1 | Awards | Stock and | |||||||||||||||||
Plan | Grant | Committee | Threshold | Target | Maximum | (# of | Option | |||||||||||||
Name | Name | Date | Action | Type of Award | ($) | ($) | ($) | shares)2 | Awards3 | |||||||||||
Charles G. McClure, Jr. | 2007 | 1/02/09 | 12/05/08 | Restricted | | | | 387,000 | 1,087,470 | |||||||||||
LTIP | Share units | |||||||||||||||||||
2007 | | | Cash perfor- | 0 | 1,500,000 | 3,000,000 | | | ||||||||||||
LTIP | mance plan | |||||||||||||||||||
targets | ||||||||||||||||||||
ICP | | | Annual incentive | 0 | 1,035,000 | 2,070,000 | | | ||||||||||||
plan targets | ||||||||||||||||||||
Jeffrey A Craig | 2007 | 1/02/09 | 12/05/08 | Restricted | | | | 129,000 | 362,490 | |||||||||||
LTIP | share units | |||||||||||||||||||
2007 | | | Cash perfor- | 0 | 500,000 | 1,000,000 | | | ||||||||||||
LTIP | mance plan | |||||||||||||||||||
targets | ||||||||||||||||||||
ICP | | | Annual incentive | 0 | 250,380 | 500,760 | | | ||||||||||||
plan targets | ||||||||||||||||||||
Vernon G. Baker, II | 2007 | 1/02/09 | 12/05/08 | Restricted | | | | 77,000 | 216,370 | |||||||||||
LTIP | share units | |||||||||||||||||||
2007 | | | Cash perfor- | 0 | 300,000 | 600,000 | | | ||||||||||||
LTIP | mance plan | |||||||||||||||||||
targets | ||||||||||||||||||||
ICP | | | Annual incentive | 0 | 247,500 | 495,000 | | | ||||||||||||
plan targets | ||||||||||||||||||||
Carsten J. Reinhardt | 2007 | 1/02/09 | 12/05/08 | Restricted | | | | 155,000 | 435,550 | |||||||||||
LTIP | share units | |||||||||||||||||||
2007 | | | Cash perfor- | 0 | 600,000 | 1,200,000 | | | ||||||||||||
LTIP | mance plan | |||||||||||||||||||
targets | ||||||||||||||||||||
ICP | | | Annual incentive | 0 | 321,750 | 643,500 | | | ||||||||||||
plan targets | ||||||||||||||||||||
James D. Donlon, III | 2007 | 9/14/09 | 9/14/09 | Restricted shares | | | | 129,000 | 1,168,740 | |||||||||||
LTIP | Cash perfor- | |||||||||||||||||||
2007 | | | mance plan | 0 | 500,000 | 1,000,000 | | | ||||||||||||
LTIP | targets | |||||||||||||||||||
Annual incentive | ||||||||||||||||||||
ICP | | | plan targets | 0 | 411,723 | 823,446 | | | ||||||||||||
Philip R. Martens4 | 2007 | | | Restricted share | 0 | 0 | 0 | | | |||||||||||
LTIP | units | |||||||||||||||||||
2007 | | | Cash perfor- | 0 | 0 | 0 | | | ||||||||||||
LTIP | mance plan | |||||||||||||||||||
targets | ||||||||||||||||||||
ICP | | | Annual incentive | 0 | 175,000 | 350,000 | | | ||||||||||||
plan targets |
1 | These columns include target amounts for awards under three-year cash performance plans established pursuant to the 2007 LTIP, and target amounts for annual incentive awards under the ICP. Potential payout amounts for target and maximum performance are expressed as dollar amounts and, in the case of 2007 LTIP cash performance plans, are stated before application of the stock price change multiplier. Awards may, at the discretion of the Compensation Committee, be paid out in the form of shares of Common Stock, with the number of shares |
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determined based on the market price at the time of payout. See Compensation Discussion and Analysis above for further information on the terms of ICP and 2007 LTIP awards in fiscal year 2009. No actual ICP payouts for fiscal year 2009 were made as the performance targets necessary for a payout were not met. | ||
2 | This column includes grants of service-based restricted share units or, in the case of Mr. Donlon, service-based restricted shares (see Compensation Discussion and Analysis above). | |
3 | This column includes the grant date fair value of restricted shares of Common Stock and options granted in fiscal year 2009, computed in accordance with the FASBs compensation guidance. Information on the assumptions used in valuation of the grants is included in Note 19 of the Notes to Consolidated Financial Statements in the Form 10-K, which is incorporated herein by reference. The value of dividends on restricted stock is not reflected in this calculation, and the amount of dividends paid on restricted shares in fiscal year 2009 is included in the column headed All Other Compensation in the table under Summary Compensation Table above. |
Employment Agreements
2009 Officer Employment Letters. The officers of the Company (with the exception of Mr. Donlon, as discussed below) entered into employment letters with the Company in fiscal year 2009, which replaced any previous employment letters with such officers. Under the terms of these letters, if the Company terminates the executives employment without cause, the executive will receive:
The 2009 officer employment letters also provide for vesting in accordance with the terms of the applicable plans for all equity grants in the event of a Change in Control (as defined in those plans) as well as the severance benefits described above if a separation of service results from a Change in Control or within one year thereafter (provided the full target amount of annual bonus will be paid in that event rather than a pro rata portion). The 2009 officer employment agreements also provide for payments in the event of death and disability which are comparable to those provided under prior agreements. These are described further under Potential Payments Upon Termination or Change in Control below.
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Mr. Donlon Termination Agreement
Effective as of September 15, 2009, the Company entered into an agreement with Mr. Donlon regarding his continued employment and termination of employment, which supersedes his earlier agreement. The agreement provides that Mr. Donlon will continue to be employed through January 16, 2010 (the Termination Date). Upon termination of his employment on the Termination Date, Mr. Donlon will receive:
Mr. Donlons agreement also provides for vesting in accordance with the terms of the applicable plans for all equity grants in the event of a Change in Control (as defined in those plans) as well as the severance benefits described above if a separation of service results from a Change in Control or within one year thereafter (provided the full target amount of annual bonus will be paid in that event rather than a pro rata portion). The 2009 Agreement also provides for payments in the event of death and disability which are comparable to those provided for under the prior agreement with Mr. Donlon.
The terms of these agreements are subject to modification to the extent necessary to comply with the requirements of Section 409A of the Internal Revenue Code relating to deferred compensation.
Mr. Martens Termination Agreement
The Company entered into a termination agreement with Mr. Martens on January 21, 2009 that provided for the termination of his employment effective January 15, 2009 and the following benefits:
See Potential Payments Upon Termination or Change in Control below for information on the amounts that would be payable to the Named Executive Officers if their employment had been terminated at the end of fiscal year 2009.
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Description of Plan-Based Awards
See Compensation Discussion and AnalysisElements of the ArvinMeritor Compensation ProgramComponentsAnnual Incentives and Long-Term Incentives above for information on the types of plan-based awards that were made in fiscal year 2009 and are reported in the table above, the applicable performance objectives, and how payouts are calculated. No annual bonus payments for fiscal year 2009 or payouts for long-term incentive for the performance period ended September 30, 2009 were made because the performance targets necessary for a payout were not met.
OUTSTANDING EQUITY AWARDS AT FISCAL YEAR-END 2009
The following unexercised stock options, unvested restricted shares of Common Stock and unvested restricted share units were held by the Named Executive Officers as of September 30, 2009.
Option Awards | Stock Awards | ||||||||||||||||||||
Equity | |||||||||||||||||||||
Equity | Incentive | ||||||||||||||||||||
Incentive | Plan Awards: | ||||||||||||||||||||
Plan Awards: | Market or | ||||||||||||||||||||
Number | Number of | Payout Value | |||||||||||||||||||
of Shares | Market Value | Unearned | of Unearned | ||||||||||||||||||
or Units | of Shares | Shares, Units | Shares, Units | ||||||||||||||||||
of Stock | or Units of | or Other | or Other | ||||||||||||||||||
Number of securities | Option | That | Stock That | Rights That | Rights That | ||||||||||||||||
underlying unexercised | Exercise | Option | Have Not | Have Not | Have Not | Have Not | |||||||||||||||
options1 (#) | Price | Expiration | Vested2 | Vested3 | Vested4 | Vested4 | |||||||||||||||
Name | Exercisable | Unexercisable | ($) | Date | (#) | ($) | (#) | ($) | |||||||||||||
Charles G. McClure, Jr. | 100,000 | 0 | $ | 18.48 | 8/9/2014 | | | | | ||||||||||||
| | | | | | | | ||||||||||||||
| | | | | | | | ||||||||||||||
0 | 300,000 | $ | 12.78 | 7/25/18 | | | | | |||||||||||||
| | | | 763,480 | 5,916,970 | | | ||||||||||||||
Jeffrey A. Craig | | | | | 192,426 | 1,491,302 | | | |||||||||||||
| | | | | | | | ||||||||||||||
Vernon G. Baker, II | 33,000 | 0 | 14.81 | 11/10/2010 | | | | | |||||||||||||
60,000 | 0 | 19.85 | 1/21/2012 | | | | | ||||||||||||||
30,000 | 0 | 15.32 | 11/22/2012 | | | | | ||||||||||||||
30,000 | 0 | 17.94 | 11/17/2013 | | | | | ||||||||||||||
| | | | 135,130 | 1,047,258 | | | ||||||||||||||
Carsten J. Reinhardt | | | | | 241,334 | 1,870,339 | | | |||||||||||||
James D. Donlon, III | | | | | 203,205 | 1,574,839 | | | |||||||||||||
Philip R. Martens | | | | | | | | | |||||||||||||
| | | | | | | |
1 | This column includes options granted to the Messrs. McClure and Baker in fiscal year 2004 and earlier, all of which have vested, and a grant to Mr. McClure in July 2008. Other than the grant to Mr. McClure, the Company has not granted stock options to employees since fiscal year 2004, and Messrs. Craig, Donlon, Martens and Reinhardt do not hold any stock options. | |
2 | This column includes the following separate grants of restricted shares of Common Stock or restricted share units that vest upon continuation of employment through the end of the restricted period. The number of shares of restricted stock held as of September 30, 2009 includes the original grant, plus additional shares of restricted stock purchased through reinvestment of dividends (excluding fractional shares). |
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Number | ||||||||||
of Shares | ||||||||||
Held as of | ||||||||||
Name | Type of Grant | Grant Date | Vesting Date | 9/30/09 | ||||||
Charles G. McClure, Jr. | Restricted share units | 1/02/2009 | 1/02/2012 | 387,000 | ||||||
Restricted shares | ||||||||||
(retention award) | 7/25/2008 | 7/25/2011 | 154,403 | |||||||
Restricted shares | 1/2/2008 | 1/2/2011 | 163,098 | |||||||
Restricted shares | 12/1/2006 | 12/1/2009 | 58,979 | |||||||
Jeffrey A. Craig | Restricted share units | 1/02/09 | 1/02/2012 | 129,000 | ||||||
Restricted shares | 1/2/2008 | 1/2/2011 | 32,411 | |||||||
Restricted shares | 05/01/2006 | One-third on 05/01/2010 | 24,582 | |||||||
(retention award) | And remainder on 5/01/11 | |||||||||
Restricted shares | 12/1/2006 | 12/1/2009 | 6,434 | |||||||
Vernon G. Baker, II | Restricted share units | 1/02/2009 | 1/02/2012 | 77,000 | ||||||
Restricted shares | 1/2/2008 | 1/2/2011 | 32,411 | |||||||
Restricted shares | ||||||||||
(retention award) | 7/25/2005 | 7/25/2010 | 13,923 | |||||||
Restricted shares | 12/1/2006 | 12/1/2009 | 11,796 | |||||||
Carsten J. Reinhardt | Restricted share units | 1/2/2009 | 1/2/2012 | 155,000 | ||||||
Restricted shares | 1/2/2008 | 1/2/2011 | 54,366 | |||||||
Restricted shares | One-third on 9/11/2010 | |||||||||
(retention award) | 9/11/2006 | And remainder on 9/11/11 | 12,130 | |||||||
Restricted shares | 12/1/2006 | 12/1/2009 | 19,839 | |||||||
James D. Donlon, III | Restricted shares | 1/2/2008 | 1/16/2010 | 54,366 | ||||||
Restricted shares | 12/1/2006 | 12/1/2009 | 19,839 | |||||||
Restricted shares | 9/14/2009 | 1/16/2010 | 129,000 |
3 | Based on the number of shares held multiplied by the NYSE Closing Price on September 25, 2009 ($7.75 per share), which is the last trading day in the Companys 2009 fiscal year. | |
4 | Column relates to performance shares that were granted for the three year performance cycle ending September 30, 2009. It was determined following fiscal year end that all of these performance shares would be forfeited as the performance goals for the cycle were not met. Accordingly, zero is shown. See Compensation Discussion and Analysis above for information on the performance objectives with respect to performance shares. The following sets forth each separate grant of performance shares that was forfeited. |
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Target | ||||||||||
Number of | ||||||||||
Shares, | ||||||||||
All of which | ||||||||||
were | ||||||||||
End of the | forfeited | |||||||||
Performance | Following FY | |||||||||
Name | Type of Grant | Grant Date | Period | End | ||||||
Charles G. McClure, Jr. | Performance shares | 12/1/2006 | 9/30/2009 | 55,000 | ||||||
Jeffrey A. Craig | Performance shares | 12/1/2006 | 9/30/2009 | 6,000 | ||||||
Vernon G. Baker, II | Performance shares | 12/1/2006 | 9/30/2009 | 11,000 | ||||||
Carsten J. Reinhardt | Performance shares | 12/1/2006 | 9/30/2009 | 18,500 | ||||||
James D. Donlon, III | Performance shares | 12/1/2006 | 9/30/2009 | 18,500 | ||||||
Philip R. Martens | Performance shares | 12/1/2006 | 9/30/2009 | 18,500 |
OPTIONS EXERCISED AND STOCK VESTED
The following table includes information with respect to service-based restricted shares of Common Stock held by certain of the Named Executive Officers that vested during the fiscal year ended September 30, 2009. The Named Executive Officers did not exercise any stock options during the 2009 fiscal year.
Stock Awards | |||||||
Number of Shares | |||||||
Acquired on Vesting1 | |||||||
(#) | Value Realized | ||||||
Name of | Restricted | Performance | Upon Vesting2 | ||||
Executive Officer | Shares | Shares | ($) | ||||
Charles G. McClure, Jr. | 0 | 0 | 0 | ||||
Jeffrey A. Craig | 8,194 | 0 | 9,833 | ||||
Vernon G. Baker, II | 13,922 | 0 | 72,394 | ||||
Carsten J. Reinhardt | 4,043 | 0 | 35,983 | ||||
James D. Donlon, III | 8,398 | 0 | 7,474 | ||||
Philip R. Martens | 106,552 | 0 | 210,973 |
1 | The number of shares acquired on vesting of restricted shares includes the number of restricted shares originally granted plus additional shares purchased periodically through reinvestment of quarterly dividends during the restricted period. No performance shares were earned based on the level of the Companys performance over the three-year performance period ended September 30, 2009 (see Compensation Discussion and Analysis Elements of the ArvinMeritor Compensation Program Components - Long-Term Incentives Fiscal Year 2009 Payouts). | |
2 | The amount in the table is based on the number of shares acquired upon vesting of restricted shares multiplied by the NYSE Closing Price on the date of vesting of restricted shares. If such date is not a trading date, the trading day next preceding the date is used. |
PENSION BENEFITS
ArvinMeritor has a tax-qualified defined benefit retirement plan covering salaried and non-represented U.S. employees hired prior to October 1, 2005. Sections 401(a)(17) and 415 of the Internal Revenue Code limit the annual benefits that may be paid from a tax-qualified retirement plan. As permitted by the Employee Retirement Income Security Act of 1974, the Company has established a supplemental non-qualified plan that authorizes the payment out of the Companys general funds of any benefits calculated under provisions of the tax-qualified retirement plan that may be above limits under these sections. Participation in ArvinMeritors defined benefit retirement plans was terminated on December 31, 2007 and benefits were frozen as of a specified date, as described below.
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The following table shows the years of credited service and the actuarial present value of the accumulated benefit under ArvinMeritors qualified and nonqualified defined benefit retirement plans for Messrs. McClure, Donlon and Baker as of September 30, 2009 (the pension plan measurement date used for financial statement reporting purposes), assuming retirement at age 62. Effective as of September 30, 2009, the Company changed its measurement date for accounting purposes from June 30 to September 30. No payments were made during the fiscal year ended September 30, 2009. Because they were hired after October 1, 2005, Messrs. Craig, Martens and Reinhardt are not eligible to participate in the defined benefit retirement plans.
Present Value | ||||||||||
Number of Years | of Accumulated | |||||||||
Credited Service | Benefit1 | |||||||||
Name of Executive Officer | Plan Name | (#) | ($) | |||||||
Charles G. McClure, Jr. | ArvinMeritor Retirement Plan | 7 | 2 | $ | 85,625 | |||||
ArvinMeritor Supplemental | 7 | 2 | 1,473,528 | |||||||
Retirement Plan | ||||||||||
Jeffrey A. Craig | ArvinMeritor Retirement Plan | | | |||||||
ArvinMeritor Supplemental | | | ||||||||
Retirement Plan | ||||||||||
Vernon G. Baker, II. | ArvinMeritor Retirement Plan | 9 | 205,048 | |||||||
ArvinMeritor Supplemental | 9 | 401,722 | ||||||||
Retirement Plan | ||||||||||
Retirement Plan | ||||||||||
Carsten J. Reinhardt | ArvinMeritor Retirement Plan | | | |||||||
ArvinMeritor Supplemental | | | ||||||||
Retirement Plan | ||||||||||
James D. Donlon, III | ArvinMeritor Retirement Plan | 3 | 98,435 | |||||||
ArvinMeritor Supplemental | 3 | 347,169 | ||||||||
Retirement Plan | ||||||||||
Philip R. Martens | ArvinMeritor Retirement Plan | | | |||||||
ArvinMeritor Supplemental | | |
1 | Information on the valuation method and material assumptions applied in quantifying the present value of the current accrued benefits is included in Note 21 of the Notes to Consolidated Financial Statements in the Form 10-K, which is incorporated herein by reference. | |
2 | Through the date of termination of participation in the defined benefit retirement plans, Mr. McClure earned two years of credited service for each year served, pursuant to the terms of his employment agreement (see Employment Agreements above). The additional credited service increases the amount reported above as actuarial present value of accumulated benefit under the ArvinMeritor Supplemental Retirement Plan by $779,566. |
The plans provide for annual retirement benefits payable on a straight life annuity basis to participating employees, reduced to reflect the cost of Social Security benefits related to service with the Company. The amount of a participants annual benefit generally is calculated as 1.5% of the number that is the average of covered compensation for the highest five consecutive years of the ten years preceding retirement, multiplied by years of service, less the Social Security reduction.
Covered compensation includes base salary for the portion of fiscal year 2008 prior to December 31, 2007 when benefits under this plan were frozen. Covered compensation for fiscal year 2008 was $275,000 for Mr. McClure; $172,500 for Mr. Donlon; and $118,750 for Mr. Baker. The plan credits participants with service earned with ArvinMeritor and its predecessor companies, as applicable. The plan also includes grandfathering provisions under which the retirement benefits payable to certain long-term employees will be adjusted in some cases to reflect differences between the benefits earned under the plan and those earned under predecessor plans of Arvin, Meritor or Rockwell.
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Participants may generally elect to retire under the plans any time after reaching age 55, with the annual benefit reduced by 6% for each year that the participant receives benefit payments prior to his reaching age 62. As of the last day of fiscal year 2009, only Messrs. Baker, McClure and Donlon were eligible for early retirement under this provision.
In the event of the participants death, the plans also provide for the payment of benefits to an employees surviving spouse or other beneficiary. The amount of the survivors benefit is 60% of the participants benefit under the nonqualified plan, and can range from 60% to 100% of the participants benefit under the qualified plan, depending on the participants election as to benefit payment options.
See Note 21 of the Notes to Consolidated Financial Statements in the Form 10-K for information on the funded status of the qualified plan. The non-qualified plan is currently unfunded.
New non-union employees hired on or after October 1, 2005, including Messrs. Craig, Martens and Reinhardt, are not eligible to participate in the defined benefit retirement plans. In addition, the defined benefit retirement plans were amended, effective December 31, 2007, to provide that benefits were frozen for all participating employees as of specified dates. Most participating employees ceased accruing benefits effective January 1, 2008. Some participating employees, who either have at least 20 years of service or are age 50 or older with at least 10 years of service, will continue to accrue benefits for an additional transition period, ending June 30, 2011. None of the Named Executive Officers qualifies for this transitional accrual period. For those not eligible to participate in, or whose benefits have been frozen under, the defined benefit retirement plan, the Company makes additional defined contributions to the savings plans on behalf of these individuals, with the amount of the contribution depending on the individuals salary and age.
As noted above, Mr. McClure earned two years of credited service under the defined benefit retirement plans for each year served, pursuant to the terms of his employment agreement. The purpose of this additional accrual was to provide Mr. McClure with retirement benefits comparable to those he received at his last employer. To replace this provision when Mr. McClures benefit under the defined benefit retirement plan was frozen on December 31, 2007, the Company began making additional defined contributions to the supplemental savings plan on his behalf in an amount equal to five times what he would otherwise be entitled to receive.
NON-QUALIFIED DEFERRED COMPENSATION
The following table reflects contributions made by the Named Executive Officers and the Company to the Companys non-qualified supplemental savings plan in fiscal year 2009, together with earnings on the accounts of the Named Executive Officers under that plan during the fiscal year.
Executive | Registrant | Aggregate | Aggregate | Aggregate | |||||||||||||
contributions in | contributions in | earnings in | withdrawals/ | balance at last | |||||||||||||
last fiscal year1 | last fiscal year2 | last fiscal year3 | distributions | fiscal year end4 | |||||||||||||
Name of Executive Officer | ($) | ($) | ($) | ($) | ($) | ||||||||||||
Charles G. McClure, Jr. | $ | 166,674 | 543,027 | 165,431 | 0 | 1,185,441 | |||||||||||
Jeffrey A. Craig | 32,458 | 33,936 | 14,175 | 0 | 157,210 | ||||||||||||
Vernon G. Baker, II | 58,483 | 43,890 | (75,708) | 0 | 589,798 | ||||||||||||
Carsten J. Reinhardt | 46,014 | 51,438 | 27,837 | 0 | 201,016 | ||||||||||||
James D. Donlon, III | 50,470 | 78,326 | 35,869 | 0 | 386,076 | ||||||||||||
Philip R. Martens | 44,800 | 31,725 | (13,298) | 224,851 | 0 |
1 | The amounts reported in this column are included in the amounts reported in the column headed Salary for 2009 under Summary Compensation Table above. | |
2 | The amounts reported in this column are included in the amounts reported in the column headed All Other Compensation for 2009 under Summary Compensation Table above. | |
3 | Earnings reflects changes in aggregate account value at the end of fiscal year 2009 compared to 2008 that do not result from contributions or distributions, including interest, dividends, appreciation or depreciation in stock price and similar items. None of these earnings are reported in the table under Summary Compensation Table. | |
4 | The amounts reported in this column previously were reported as compensation to the Named executive officer in the Summary Compensation Table for previous years. |
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Description of Non-Qualified Supplemental Savings Plan
The ArvinMeritor Supplemental Savings Plan allows certain executives of the Company, including the Named Executive Officers, to defer amounts that cannot be contributed to the tax-qualified 401(k) plan due to deferral and compensation limits imposed by the IRC. Under the 401(k) plan, a participant can defer up to 20% of his eligible pay, on a before-tax or after-tax basis, subject to IRC limits, and the Company matches deferrals at the rate of 100% on the first 3% and 50% on the next 3% of eligible pay (except for the period from February through November 16, 2009 when such matches were suspended). Eligible pay includes base salary and annual bonus under the ICP. If an executive elects to participate in the Supplemental Savings Plan, he can continue to contribute on a before-tax basis, even though his 401(k) plan contributions or his eligible pay have reached the annual IRC limits. Both participant contributions and Company matching contributions to the Supplemental Savings Plan are always 100% vested.
The Company also makes pension contributions to the 401(k) plan for certain employees who are not eligible to participate in the Companys defined benefit retirement plans, and these contributions would be made to the Supplemental Savings Plan when eligible pay reaches statutory limits. Company pension contributions to the Supplemental Savings Plan vest 20% after two years of employment and 20% each year thereafter, with full vesting occurring after six years of employment.
The plan administrator keeps track of contributions under the Supplemental Savings Plan as if they were invested in investment options selected by the participant. These options include a variety of mutual funds and Company Common Stock. Growth of the participants account depends on the investment results of the selected mutual funds and/or on the market price of, and the payment of dividends on, Company Common Stock. Earnings for each investment vehicle for fiscal year 2009 were as follows:
Name of Investment Fund | 2009 Rate of Return | ||
T. Rowe Price Prime Reserve Fund | 0.71 | % | |
T. Rowe Price Stable Value Fund | 3.89 | % | |
PIMCO Total Return Fund | 18.08 | % | |
T. Rowe Price Retirement Income Fund | 6.78 | % | |
T. Rowe Price Retirement 2005 Fund | 6.10 | % | |
T. Rowe Price Retirement 2010 Fund | 5.06 | % | |
T. Rowe Price Retirement 2015 Fund | 4.36 | % | |
T. Rowe Price Retirement 2020 Fund | 3.46 | % | |
T. Rowe Price Retirement 2025 Fund | 2.72 | % | |
T. Rowe Price Retirement 2030 Fund | 2.01 | % | |
T. Rowe Price Retirement 2035 Fund | 1.56 | % | |
T. Rowe Price Retirement 2040 Fund | 1.58 | % | |
T. Rowe Price Retirement 2045 Fund | 1.54 | % | |
T. Rowe Price Retirement 2050 Fund | 1.58 | % | |
T. Rowe Price Retirement 2055 Fund | 1.46 | % | |
AllianceBernstein Value Fund | -10.06 | % | |
Goldman Sachs Structured International Equity Fund | 2.13 | % | |
Lord Abbett Small-Cap Value Series | -7.00 | % | |
T. Rowe Price Growth and Income Fund | -4.04 | % | |
T. Rowe Price Growth Stock Fund | 0.27 | % | |
Vanguard Institutional Index Fund | -6.76 | % | |
T. Rowe Price Mid-Cap Growth Fund | 3.63 | % | |
ArvinMeritor Common Stock | -37.78 | % |
Distributions from the Supplemental Savings Plan are made in cash under one of three options, as elected by the participant: (a) a lump sum payment six months following termination of employment; (b) a lump sum payment at the later of age 55 or six months following termination of employment; or (c) ten annual installments payable on January 1 of each year beginning the year after the later of age 55 or six months after termination of employment.
38
POTENTIAL PAYMENTS UPON TERMINATION OR CHANGE IN CONTROL
The narrative and tables below describe and quantify potential compensation that could be paid to each of the Named Executive Officers by the Company upon termination of his employment as of September 30, 2009, voluntarily or for cause, without cause, upon a change of control, and upon retirement, death or disability. Except as noted below, the amounts disclosed in the table are based on actual compensation through September 30, 2009 and estimates of future compensation. The actual amounts that could be paid to the Named Executive Officers are subject to a number of variables and can only be determined after occurrence of a termination event. Mr. Martens employment with the Company was severed effective January 15, 2009 and accordingly, the table reflects only the amounts actually accrued or paid to him and the discussion below applies to him only with respect to termination without cause and not the other termination events.
Voluntary Termination of Employment or Involuntary Termination of Employment with Cause
A Named Executive Officer would be entitled to the following under the Companys current policies, plans and employment letters upon voluntary termination of employment or involuntary termination of employment with cause. Cause is defined as a continued and willful failure to perform duties; gross misconduct that is materially and demonstrably injurious to the Company; or conviction of or pleading guilty (or no contest) to a felony or to another crime that materially and adversely affects the Company.
Compensation and Benefits. If a Named Executive Officer were to voluntarily resign from his position or be terminated for cause, he would be entitled only to accrued and unpaid compensation. Participation in benefit plans would cease upon termination.
Incentive Plan Payments and Equity Awards. Upon voluntary termination or termination with cause, a Named Executive Officer would not be entitled to annual bonus or long-term incentive cash plan participation and all unvested equity grants (including unvested restricted shares of Common Stock, restricted share units and performance shares) would be forfeited. Stock options would be exercisable for three months after the termination date (or until their expiration date, if earlier), after which they would be forfeited.
Savings Plan Distributions. Participants in the qualified savings plan are generally entitled to a lump sum distribution of the vested interest in their savings plan accounts upon any termination of service. Participants in the supplemental (non-qualified) savings plan are entitled to receive distributions of the vested portion of their accounts, either in a lump sum or in ten annual installments, at age 55 or six months after any termination of employment, depending on the election made by the participant. All participant contributions and Company matching contributions to the savings plans, and any related earnings, are immediately 100% vested. Retirement contributions made by the Company to the savings plans in lieu of participation in the defined benefit retirement plans vest 20% for each full year of the participants employment beginning with the second year, with full vesting of accounts after completion of six years of service.
The Named Executive Officers would be entitled to receive a distribution of all of their employee and Company-matching contributions, and any related earnings, from their savings plan accounts upon voluntary termination or termination with cause. The Company also makes savings plan contributions on behalf of Messrs. Craig and Reinhardt, and beginning January 1, 2008, Messrs. McClure, Baker and Donlon, in lieu of participation in the defined benefit retirement plans. As of September 30, 2009, these additional retirement contributions had vested (and the Named Executive Officers would be eligible to receive a distribution of their accounts with respect to these distributions upon voluntary termination or termination with cause) in the following amounts: 100% for Mr. Baker; 80% for Mr. McClure; 60% for Mr. Donlon; and 40% for each of Messrs. Craig and Reinhardt.
39
Termination of Employment without Cause
Upon termination without cause, a Named Executive Officers compensation and benefits would be governed by the terms of his 2009 employment or termination letter, as the case may be, as follows:
2009 Employment Letters. Messrs. McClure, Craig, Baker and Reinhardt entered into employment letters with the Company in fiscal year 2009, which replaced any previous employment letters with such officers. Under the terms of these letters, if the Company terminates the executives employment without cause, the executive would receive any accrued and unpaid compensation, together with the following severance payments and benefits:
No perquisites are provided to the executive or paid for by the Company during the severance period. Bonus payments and long-term incentive payouts would occur at the time applicable for all participating employees. All other amounts would be payable periodically over the severance period, with timing of some payments delayed to comply with Section 409A of the IRC.
40
Mr. Donlons Termination Agreement. Mr. Donlon entered into an agreement, which provides that Mr. Donlon will continue to be employed through January 16, 2010 (the Termination Date). Upon termination of his employment on the Termination Date, Mr. Donlon will receive:
Mr. Martens Termination Agreement. The Company entered into a termination agreement with Mr. Martens on January 21, 2009 that provided for the termination of his employment without cause effective January 15, 2009 and the following benefits:
41
Savings Plan Distributions. Upon termination without cause, the Named Executive Officers would also be entitled to a distribution of certain amounts in their savings plan accounts, as described above under Voluntary Termination of Employment or Involuntary Termination of Employment with Cause.
Termination of Employment upon Change of Control
Under their employment letters, the current officers (including Mr. Donlon) would receive substantially the same salary payments and benefits in the case of a termination of employment upon change of control (or within one year thereafter) as those outlined above for a termination of employment without cause, except that the annual bonus for the current year would be paid in full rather than pro rated. As a result, the amounts for long-term incentive payout and vesting of restricted shares and performance shares, as well as the totals, would increase to the amounts stated in the tables below if termination of employment occurred on the last day of fiscal year 2009 upon a change of control.
Payouts with respect to cash performance plans and all equity-based awards are governed by the provisions of the long term incentive plan under which they were granted. The terms of the 2007 LTIP (which covers awards or payouts for the 2008 - 2010 and 2009 2011 performance cycles) provide for immediate vesting and payout of all equity and non-equity long-term incentive awards at target levels upon a change of control. The provisions of the 1997 LTIP apply to long-term incentive awards made for the 2007 2009 performance cycle. Under the terms of the 1997 LTIP, equity and non-equity-based awards would be paid out or vest immediately upon a change of control at maximum amounts, rather than target. However, the Committee modified the change of control provisions applicable to these awards to provide for payouts at target levels (rather than any maximum) in the event of a change of control.
Retirement
Upon retirement, a Named Executive Officer may be eligible for the following payments and benefits:
Defined Benefit Retirement Plan. Messrs. McClure, Donlon and Baker participate in the Companys defined benefit retirement plans. The present value of each of their accumulated benefits, assuming retirement at age 62, is disclosed above in the table under the heading Pension Benefits. Each of these executives were eligible to retire under the defined benefit retirement plans as of the last day of fiscal year 2009. In the event of the death of Mr. Baker, Mr. Donlon or Mr. McClure, his spouse would receive a portion of his pension benefit paid monthly for the remainder of her life. Messrs. Craig and Reinhardt do not participate in the defined benefit retirement plans.
Savings Plan Distributions. Upon retirement, the Named Executive Officers would be entitled to a distribution of amounts in their savings plan accounts, including any vested Company contributions in lieu of defined benefit pension plan participation, as described above under Voluntary Termination of Employment Termination of Employment with Cause.
Retiree Medical Benefits. Messrs. Craig, McClure, Donlon and Reinhardt were hired after January 1, 2001 and therefore are not eligible for benefits under the Companys retiree medical program. Since Mr. Baker is age 55 and has at least 10 years of service, he will be eligible for retiree medical benefits for the period from the date of his retirement to the date of his eligibility for Medicare. The value of these benefits as of September 30, 2009 is included in the table below.
Incentive Plan Payments and Equity Awards. Upon retirement, Messrs. Baker, Donlon and McClure would be entitled to participate in any annual bonuses on a pro rated basis. They would also be entitled to cash payouts under the 1997 LTIP and the 2007 LTIP for each three-year performance plan, and full vesting of performance shares at the end of the performance period for each grant, on the same basis and to the same extent as if employed for the entire period. Service-based restricted stock would vest in full if granted at least one year prior to retirement, but would be forfeited if granted less than a year prior to retirement. The other Named Executive Officers are not eligible to retire under the Companys retirement plans at the end of fiscal year 2009 and, therefore, would not be entitled to vesting and payout of these awards.
Death
In the event of his death, a Named Executive Officers beneficiary would receive the following benefits:
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Insurance. The Named Executive Officers beneficiary would be entitled to the proceeds of Company-sponsored life insurance policies.
Compensation and Benefits. In addition to any accrued and unpaid compensation, the Named Executive Officers spouse and other dependents would be eligible for continuation of medical benefits for a period of six months.
Incentive Plan Payments and Equity Awards. The Named Executive Officers beneficiary would be entitled to a pro rata portion of any annual bonus, based on the portion of the year that he was employed. She would also be entitled to pro rata cash payouts under the long term incentive plan for each three-year performance plan and full vesting of restricted shares or restricted share units (either immediately or at the end of the restricted period for each grant). Outstanding stock options would be exercisable for three years after the date of death or until the expiration of the option, whichever is earlier. She would be entitled to a pro rata portion of any performance shares (to the extent any are earned) based on actual time worked by the Named Executive Officer prior to death.
Savings Plan Distributions. Upon the death of a Named Executive Officer, his beneficiary would be entitled to distribution of amounts in his savings plan accounts, including any vested Company contributions in lieu of defined benefit pension plan participation, as described above under Voluntary Termination of Employment or Involuntary Termination of Employment with Cause.
Disability
In the event of his disability, which is defined as the inability to perform the duties of his current job as a result of disease or injury, a Named Executive Officer would be entitled to the following benefits:
Compensation and Benefits. The Named Executive Officer would be entitled to continuation of his full or partial salary (depending on years of service) for a period of six months, as short-term disability benefits, after which he would receive either 50% or 60% of his salary, depending on his benefit election (with a monthly maximum of $20,000), under the long-term disability program. After 1½ years on long-term disability benefits, continued eligibility would be based on the inability to perform any job for which he is qualified by education, training or experience. Medical, dental, vision and life insurance benefits would continue during the period he is receiving long-term disability benefits as if he were still employed.
Incentive Plan Payments and Equity Awards. The Named Executive Officer would be entitled to a pro rata portion of any annual bonus, and pro rata participation in any existing three-year cash performance plans, based on the portion of the year or the performance period during which he was employed or on short-term disability. For each grant of restricted shares and performance shares made under a plan prior to the 2007 LTIP, he would also be entitled to full vesting at the end of the restricted or performance period, on the same basis and to the same extent as if the Named Executive Officer had been employed for the entire period. Under Mr. McClures July 2008 retention grant of restricted stock, he would also be entitled to full vesting. For any other grants under the 2007 LTIP, the Named Executive Officer would be entitled to a pro rata portion of the restricted stock, restricted share units or performance shares based on actual time worked. Outstanding stock options would continue to be exercisable as provided in their grant terms.
Savings Plan Distributions. A Named Executive Officer would be entitled to distributions under the savings plans, as described above under Voluntary Termination of Employment or Involuntary Termination of Employment with Cause.
Potential Payments
Assuming termination for the stated reasons on the last day of fiscal year 2009, and giving effect to the agreements and plan provisions described above, the Named Executive Officers would receive the following estimated payments and benefits under the agreements and plans described above. Amounts attributable to savings plan distributions, life and disability insurance, and health and welfare benefits in the event of death and disability are not included in the tables below because they are available to the Named Executive Officers on the same basis as other salaried employees.
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Vesting of | |||||||||||||||||||||||||||||||||||
Restricted | |||||||||||||||||||||||||||||||||||
Shares, | Health | ||||||||||||||||||||||||||||||||||
Long-Term | Options and | and | Gross-up | ||||||||||||||||||||||||||||||||
Severance | Pension | Annual | Incentive | Performance | Welfare | Outplacement | of Excise | ||||||||||||||||||||||||||||
Charles G. McClure, Jr. | Pay1 | Enhancement | Bonus2 | Payout | Shares | Benefits | Services | Taxes | Total | ||||||||||||||||||||||||||
Voluntary Termination | |||||||||||||||||||||||||||||||||||
or Termination | |||||||||||||||||||||||||||||||||||
with Cause | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | |||||||||||||||||
Termination without | |||||||||||||||||||||||||||||||||||
Cause | 3,450,000 | 1,473,528 | 0 | 1,500,000 | 3 | 5,916,970 | 4 | 41,613 | 10,000 | 0 | 12,392,111 | ||||||||||||||||||||||||
Termination Upon | |||||||||||||||||||||||||||||||||||
Change | |||||||||||||||||||||||||||||||||||
of Control | 3,450,000 | 1,473,528 | 0 | 4,500,000 | 5 | 6,343,220 | 6 | 41,613 | 10,000 | 0 | 15,818,361 | ||||||||||||||||||||||||
Retirement | 0 | 1,473,528 | 0 | 3,000,000 | 3 | 2,917,720 | 4 | 0 | 0 | 0 | 7,391,248 | ||||||||||||||||||||||||
Death | 0 | 0 | 0 | 1,500,000 | 3 | 5,916,970 | 4 | 0 | 0 | 0 | 7,416,970 | ||||||||||||||||||||||||
Disability | 0 | 0 | 0 | 1,500,000 | 3 | 3,140,866 | 4 | 0 | 0 | 0 | 4,640,866 |
Vesting of | |||||||||||||||||||||||||||||||||||||
Restricted | |||||||||||||||||||||||||||||||||||||
Shares, | Health | ||||||||||||||||||||||||||||||||||||
Long-Term | Options and | and | Gross-up | ||||||||||||||||||||||||||||||||||
Severance | Pension | Annual | Incentive | Performance | Welfare | Outplacement | of Excise | ||||||||||||||||||||||||||||||
Jeffrey A. Craig | Pay1 | Enhancement | Bonus2 | Payout | Shares | Benefits | Services | Taxes | Total | ||||||||||||||||||||||||||||
Voluntary Termination | |||||||||||||||||||||||||||||||||||||
or Termination | |||||||||||||||||||||||||||||||||||||
with Cause | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | |||||||||||||||||||
Termination without | |||||||||||||||||||||||||||||||||||||
Cause | 1,070,000 | 0 | 0 | 366,667 | 3 | 1,491,302 | 4 | 32,753 | 10,000 | 0 | 2,970,722 | ||||||||||||||||||||||||||
Termination Upon | |||||||||||||||||||||||||||||||||||||
Change | |||||||||||||||||||||||||||||||||||||
of Control | 1,070,000 | 0 | 0 | 965,000 | 5 | 1,537,807 | 6 | 32,753 | 10,000 | 0 | 3,615,560 | ||||||||||||||||||||||||||
Retirement | NA | NA | NA | NA | NA | NA | NA | NA | NA | ||||||||||||||||||||||||||||
Death | 0 | 0 | 0 | 366,667 | 3 | 1,491,302 | 4 | 0 | 0 | 0 | 1,857,969 | ||||||||||||||||||||||||||
Disability | 0 | 0 | 0 | 366,667 | 3 | 636,833 | 4 | 0 | 0 | 0 | 1,003,500 |
Vesting of | ||||||||||||||||||||||||||||||||||
Restricted | ||||||||||||||||||||||||||||||||||
Shares, | Health | |||||||||||||||||||||||||||||||||
Long-Term | Options and | and | Gross-up | |||||||||||||||||||||||||||||||
Severance | Pension | Annual | Incentive | Performance | Welfare | Outplacement | of Excise | |||||||||||||||||||||||||||
Vernon G. Baker, II | Pay1 | Enhancement | Bonus2 | Payout | Shares | Benefits | Services | Taxes | Total | |||||||||||||||||||||||||
Voluntary Termination | ||||||||||||||||||||||||||||||||||
or Termination | ||||||||||||||||||||||||||||||||||
with Cause | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $0 | $ | 0 | |||||||||||||||||
Termination without | ||||||||||||||||||||||||||||||||||
Cause | 1,000,000 | 0 | 0 | 300,000 | 3 | 450,508 | 4 | 26,356 | 10,000 | 0 | 1,786,864 | |||||||||||||||||||||||
Termination Upon | ||||||||||||||||||||||||||||||||||
Change | ||||||||||||||||||||||||||||||||||
of Control | 1,000,000 | 0 | 0 | 900,000 | 5 | 1,132,508 | 6 | 26,356 | 10,000 | 0 | 3,068,864 | |||||||||||||||||||||||
Retirement | 0 | 0 | 0 | 600,000 | 3 | 450,508 | 4 | 113,481 | 0 | 0 | 1,163,989 | |||||||||||||||||||||||
Death | 0 | 0 | 0 | 300,000 | 3 | 1,047,258 | 4 | 0 | 0 | 0 | 1,347,258 | |||||||||||||||||||||||
Disability | 0 | 0 | 0 | 300,000 | 3 | 495,031 | 4 | 0 | 0 | 0 | 795,031 |
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Vesting of | |||||||||||||||||||||||||||||||||||||
Restricted | |||||||||||||||||||||||||||||||||||||
Shares, | Health | ||||||||||||||||||||||||||||||||||||
Long-Term | Options and | and | Gross-up | ||||||||||||||||||||||||||||||||||
Severance | Pension | Annual | Incentive | Performance | Welfare | Outplacement | of Excise | ||||||||||||||||||||||||||||||
Carsten J. Reinhardt | Pay1 | Enhancement | Bonus2 | Payout | Shares | Benefits | Services | Taxes | Total | ||||||||||||||||||||||||||||
Voluntary Termination | |||||||||||||||||||||||||||||||||||||
or Termination | |||||||||||||||||||||||||||||||||||||
with Cause | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | |||||||||||||||||||
Termination without | |||||||||||||||||||||||||||||||||||||
Cause | 1,375,000 | 0 | 0 | 533,333 | 3 | 1,870,339 | 4 | 33,078 | 10,000 | 0 | 3,821,750 | ||||||||||||||||||||||||||
Termination Upon | |||||||||||||||||||||||||||||||||||||
Change | |||||||||||||||||||||||||||||||||||||
of Control | 1,375,000 | 0 | 0 | 1,600,000 | 5 | 2,013,714 | 6 | 33,078 | 10,000 | 0 | 5,031,792 | ||||||||||||||||||||||||||
Retirement | NA | NA | NA | NA | NA | NA | NA | NA | NA | ||||||||||||||||||||||||||||
Death | 0 | 0 | 0 | 533,333 | 3 | 1,870,339 | 4 | 0 | 0 | 0 | 2,403,672 | ||||||||||||||||||||||||||
Disability | 0 | 0 | 0 | 533,333 | 3 | 793,833 | 4 | 0 | 0 | 0 | 1,327,166 |
Vesting of | |||||||||||||||||||||||||||||||||
Restricted | |||||||||||||||||||||||||||||||||
Shares, | Health | ||||||||||||||||||||||||||||||||
Long-Term | Options and | and | Gross-up | ||||||||||||||||||||||||||||||
Severance | Pension | Annual | Incentive | Performance | Welfare | Outplacement | of Excise | ||||||||||||||||||||||||||
James D. Donlon, III | Pay1 | Enhancement | Bonus2 | Payout | Shares | Benefits | Services | Taxes | Total | ||||||||||||||||||||||||
Voluntary Termination | |||||||||||||||||||||||||||||||||
or Termination | |||||||||||||||||||||||||||||||||
with Cause | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | |||||||||||||||
Termination without | |||||||||||||||||||||||||||||||||
Cause | 1,407,600 | 0 | 0 | 500,000 | 3 | 1,574,839 | 4 | 60,180 | 10,000 | 0 | 3,552,619 | ||||||||||||||||||||||
Termination Upon | |||||||||||||||||||||||||||||||||
Change | |||||||||||||||||||||||||||||||||
of Control | 1,407,600 | 0 | 0 | 1,500,000 | 5 | 1,718,214 | 6 | 60,180 | 10,000 | 0 | 4,695,994 | ||||||||||||||||||||||
Retirement | 0 | 0 | 0 | 1,000,000 | 3 | 575,089 | 4 | 0 | 0 | 0 | 1,575,089 | ||||||||||||||||||||||
Death | 0 | 0 | 0 | 500,000 | 3 | 1,574,839 | 4 | 0 | 0 | 0 | 2,074,839 | ||||||||||||||||||||||
Disability | 0 | 0 | 0 | 500,000 | 3 | 1,574,839 | 4 | 0 | 0 | 0 | 2,074,839 |
Vesting of | |||||||||||||||||||||||||||||||||||
Restricted | |||||||||||||||||||||||||||||||||||
Shares, | Health | ||||||||||||||||||||||||||||||||||
Long-Term | Options and | and | Gross-up | ||||||||||||||||||||||||||||||||
Severance | Pension | Annual | Incentive | Performance | Welfare | Outplacement | of Excise | ||||||||||||||||||||||||||||
Philip R. Martens7 | Pay | Enhancement | Bonus | Payout | Shares | Benefits | Services | Taxes | Total | ||||||||||||||||||||||||||
Voluntary Termination | |||||||||||||||||||||||||||||||||||
or Termination | |||||||||||||||||||||||||||||||||||
with Cause | NA | NA | NA | NA | NA | NA | NA | NA | NA | ||||||||||||||||||||||||||
Termination without | |||||||||||||||||||||||||||||||||||
Cause | $ | 1,800,000 | 0 | 0 | $ | 208,333 | 210,973 | 18,914 | 10,000 | 0 | 2,248,220 | ||||||||||||||||||||||||
Termination Upon | |||||||||||||||||||||||||||||||||||
Change | |||||||||||||||||||||||||||||||||||
of Control | NA | NA | NA | NA | NA | NA | NA | NA | NA | ||||||||||||||||||||||||||
Retirement | NA | NA | NA | NA | NA | NA | NA | NA | NA | ||||||||||||||||||||||||||
Death | NA | NA | NA | NA | NA | NA | NA | NA | NA | ||||||||||||||||||||||||||
Disability | NA | NA | NA | NA | NA | NA | NA | NA | NA |
1 | Based on annual salary as of September 30, 2009. For the purposes of this table, however, severance amounts contemplate reinstatement of the executives full salary at year end (i.e. not including the 10% reduction that was actually in effect on September 30, 2009). | |
2 | The executive would be entitled to annual incentive bonus participation for the 2009 fiscal year, based on time actually worked, in accordance with the terms of the ICP. Since no ICP payouts were made for fiscal year 2009 (as the performance goals were not met), the executive would have received no payment in respect of his annual bonus if he had actually been terminated on the last day of fiscal year 2009. |
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3 | Since no long-term incentive payouts were made for the three-year performance cycle ended September 30, 2009 (as the performance goals were not met), the executive would have received no payment in respect of this long-term incentive cycle if he had actually been terminated on the last day of fiscal year 2009. Payments for the cash performance plans with three-year performance cycles ending September 30, 2010 and 2011 were estimated based on target awards and an assumed stock price multiplier of 1. For termination without cause, death and disability, these cycles are pro rated for time worked prior to the event, and for retirement (if applicable) a full award is paid. All payments would be made at the time the award would otherwise be paid. | |
4 | Based, as applicable, on (a) the number of unvested restricted shares (plus any additional shares purchased with reinvested dividends through September 30, 2009) that would vest by the end of the executives separation period and (b) the number of unvested restricted share units that would vest by the end of the executives separation period. Performance shares were not earned for the three-year performance cycle ended September 30, 2009 based on the level of the Companys performance during that cycle, and were not awarded for the three year performance periods ending September 30, 2010 and 2011. In addition, in the case of retirement for Messrs. Baker, Donlon and McClure, the number of unvested restricted shares does not include those granted within less than a year. Although any unvested options would also vest, the exercise price of such options exceeded the closing Price on September 25, 2009 and accordingly, no value was assigned to the vesting. | |
5 | Based on payout at 100% of cash targets, multiplied by an assumed stock price multiplier of 1 for the three-year performance periods ending September 30, 2009, 2010 and 2011, respectively. | |
6 | Based on (a) the number of unvested restricted shares granted plus additional restricted shares purchased with reinvested dividends through September 30, 2009; (b) the number of unvested restricted share units granted and (c) 100% of the target award number of performance shares granted for the performance period ending September 30, 2009, in each case multiplied by the NYSE Closing Price on September 25, 2009 ($7.75), the last trading day in fiscal year 2009. Although any unvested options would also vest, the exercise price of such options exceeded the closing Price on September 25, 2009 and accordingly, no value was assigned to the vesting. | |
7 | Since Mr. Martens employment was terminated without cause effective January 15, 2009, the amounts in this table represent only the amounts actually accrued or paid to him in the event of his termination without cause and not the other termination events as they are no longer applicable to Mr. Martens. |
AUDIT COMMITTEE REPORT
The Audit Committee, in accordance with its written charter, assists the Board in fulfilling its responsibility for monitoring the integrity of the accounting, auditing and financial reporting practices of ArvinMeritor. The Audit Committees function is more fully described in its charter, which is available in the section headed Investors Corporate Governance on the ArvinMeritor website (www.arvinmeritor.com).
Management is responsible for the financial reporting process, including the system of internal controls and disclosure controls, and for the preparation of consolidated financial statements in accordance with accounting principles generally accepted in the United States (GAAP). The independent auditors are responsible for auditing these financial statements and expressing an opinion as to their conformity to GAAP. The Audit Committees responsibility is to monitor and review these processes, acting in an oversight capacity. The Audit Committee does not certify the financial statements or guarantee the independent auditors report. The Audit Committee relies, without independent verification, on the information provided to it, the representations made by management and the independent auditors and the report of the independent auditors.
The Audit Committee has reviewed and discussed the audited financial statements of the Company for the fiscal year ended September 30, 2009 with the Companys management and with Deloitte & Touche LLP (Deloitte), independent auditors. The Audit Committee has also reviewed and discussed written communications from both management and Deloitte regarding internal controls over financial reporting, as required by the Public Company Accounting Oversight Boards Auditing Standard No. 5, An Audit of Internal Control over Financial Reporting That is Integrated with an Audit of Financial Statements, and applicable Securities and Exchange Commission rules.
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The discussions with Deloitte also included the matters required to be discussed by Statement on Auditing Standards Standard No. 61, as amended, Communication with Audit Committees. In addition, Deloitte has provided the Audit Committee with the written disclosures and the letter required by applicable requirements of the Public Company Accounting Oversight Board regarding Deloittes communications with the Audit Committee concerning independence and the Audit Committee has discussed with Deloitte their independence.
Based on the foregoing reviews and discussions, the Audit Committee recommended to the Board of Directors that the audited financial statements be included in ArvinMeritors Annual Report on Form 10-K for the fiscal year ended September 30, 2009, filed with the Securities and Exchange Commission.
Audit Committee
Steven G. Rothmeier, Chairman
David W.
Devonshire
Ivor J. Evans
Victoria B. Jackson
47
INDEPENDENT ACCOUNTANTS FEES
During the last two fiscal years, Deloitte & Touche LLP billed ArvinMeritor and its subsidiaries the following fees for its services:
Fiscal Year Ending September 30, | |||||||
2008 | 2009 | ||||||
Audit fees(a) | $ | 7,818,000 | $ | 6,321,000 | |||
Audit-related fees(b) | 2,099,000 | 246,000 | |||||
Tax fees(c) | 5,022,000 | 3,045,000 | |||||
All other fees | 100,000 | | |||||
TOTAL | $ | 15,039,000 | $ | 9,612,000 |
(a) | Includes fees related to compliance with Section 404 of the Sarbanes-Oxley Act of 2002. | |
(b) | Includes fees for employee benefit plan audits and data validation related procedures. | |
(c) | Includes fees for tax consulting and compliance. |
Pursuant to its charter, the Audit Committee is responsible for selection, approving compensation and overseeing the independence, qualifications and performance of the independent accountants. The Audit Committees policy is to pre-approve all audit and permissible non-audit services provided by the independent accountants. Pre-approval is generally provided for up to one year, is detailed as to the particular service or category of services and is generally subject to a specific budget. The Audit Committee may also pre-approve particular services on a case-by-case basis. In assessing requests for services by the independent accountants, the Audit Committee considers whether such services are consistent with the auditors independence; whether the independent accountants are likely to provide the most effective and efficient service based upon their familiarity with the Company; and whether the service could enhance the Companys ability to manage or control risk or improve audit quality.
All of the audit-related, tax and other services provided by Deloitte in fiscal years 2008 and 2009 (described in the footnotes to the table above) and related fees were approved in advance by the Audit Committee.
PROPOSAL TO APPROVE THE SELECTION OF AUDITORS
The Audit Committee of the Board of Directors of ArvinMeritor has selected the firm of Deloitte & Touche LLP as the auditors of the Company, subject to the approval of the shareowners. Deloitte & Touche LLP have acted as auditors for ArvinMeritor since the merger and acted as auditors for Meritor from its inception.
Before the Audit Committee appointed Deloitte & Touche LLP, it carefully considered the qualifications of that firm, including its performance for ArvinMeritor and its reputation for integrity and for competence in the fields of accounting and auditing. Representatives of Deloitte & Touche LLP are expected to attend the 2010 Annual Meeting to respond to appropriate questions and to make a statement if they desire to do so.
The Board of Directors recommends that you vote FOR the proposal to approve the selection of Deloitte & Touche LLP to act as auditors for ArvinMeritor, which is presented as item (2).
PROPOSAL TO APPROVE ADOPTION OF THE 2010 LONG-TERM INCENTIVE PLAN
The Board of Directors approved the 2010 Long-Term Incentive Plan (2010 LTIP) on November 6, 2009, subject to the approval of the shareowners. The complete text of the 2010 LTIP, including the definition of certain terms used in the following summary information, is set forth in Appendix A to this proxy statement. Shareowners are urged to review the text of the 2010 LTIP together with the following information, which is qualified in its entirety by reference to Appendix A.
Approval of the 2010 LTIP will allow the Company to continue to provide a competitive compensation program that seeks to attract and retain exceptional employees and motivate those key employees responsible for the growth and success of the Company. The 2010 LTIP also allows equity awards to members of the Board of Directors rather than providing for director equity awards under a separate plan as has been done in the past.
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If the 2010 LTIP is approved by the shareowners, no further awards will be issued under the Companys current long-term incentive plans. In addition, if the 2010 LTIP is not approved, the Company will not have an equity compensation plan for further grants of stock options, stock appreciation rights, restricted shares, restricted share units, or performance shares to its employees or directors going forward. Without the ability to grant equity awards, the Company believes it will be unable to offer competitive compensation terms to attract and retain key personnel.
Significant Features of the 2010 LTIP
Like the long-term incentive plans it will replace, the proposed 2010 LTIP is an omnibus plan that provides for several different kinds of awards. The 2010 LTIP authorizes the grant of stock options, stock appreciation rights, stock awards (including restricted shares and restricted share units), other stock-based awards and cash awards. Its adoption will enable the Company to continue its practice of linking the compensation of executives, directors and other key personnel to increases in the price of ArvinMeritor stock and the achievement of other performance objectives. Significant features of the 2010 LTIP include the following:
Summary of the 2010 LTIP
General
The purpose of the 2010 LTIP is to enhance shareowner value by linking the compensation of directors, officers and other key employees of the Company to increases in the price of ArvinMeritor stock and the achievement of other performance objectives, and to encourage ownership in the Company by key personnel whose long-term employment is considered essential to the Companys continued progress and success. The 2010 LTIP is also intended to assist in the recruitment of new employees and to motivate, retain and encourage such personnel to act in the shareowners interest and share in the Companys success.
Employees of the Company and its affiliates are eligible to receive awards under the 2010 LTIP, including all of the Companys executive officers and approximately 200 other employees. Non-employee directors are also eligible for awards under the plan. Incentive stock options may only be granted to employees of the Company and of other entities in which the Company, directly or indirectly, holds more than 50% of the total outstanding voting power.
49
The 2010 LTIP authorizes the issuance or transfer of 1,200,000 shares of ArvinMeritor Common Stock, subject to certain limitations discussed below. The 2010 LTIP permits grants to be made from time to time as nonqualified stock options, incentive stock options, stock appreciation rights (SARs), stock awards (including restricted shares and performance shares), other stock-based awards (such as restricted share units) and cash awards, each as described below. The 2010 LTIP will become effective as of November 6, 2009 upon approval by the Companys shareowners, and will terminate ten years after such approval.
The 2010 LTIP will be administered by the Board, a committee designated by the Board and/or their respective delegates. It is expected that the 2010 LTIP will be administered by the Compensation and Management Development Committee of the Board with respect to employee grants and the Corporate Governance and Nominating Committee with respect to director grants (the administrator), each of which consists of at least three and not more than six members of the Board of Directors who are independent under the rules of the New York Stock Exchange. The administrator has the authority, among other things, to determine the individuals to whom awards may be granted, make awards, determine the cash targets or number of shares subject to each award, determine the type and the terms of any award to be granted (consistent with the provisions of the 2010 LTIP), approve forms of award agreements, construe and interpret the terms of the 2010 LTIP, adopt rules and procedures for administration of the plan, and modify or amend awards, subject to certain limitations. The administrator may delegate day-to-day administration of the 2010 LTIP to one or more individuals.
In order to meet the requirements of Section 162(m) of the Internal Revenue Code of 1986, as amended (the Code) and the rules under Section 16 of the Exchange Act, awards to covered individuals under the 2010 LTIP will be made by a committee comprised solely of two or more outside directors as defined for purposes of Section 162(m) and non-employee directors as defined for purposes of Section 16 of the Exchange Act. The authority to approve awards to employees, other than employees subject to Section 162(m) of the Code or Section 16 of the Exchange Act, may be delegated to one or more directors or officers of the Company.
Types of Awards
Stock Options and Stock Appreciation Rights. The 2010 LTIP authorizes grants of stock options (which may be either incentive stock options eligible for special tax treatment or nonqualified stock options) and SARs. No more than 500,000 shares in the aggregate may be issued pursuant to incentive stock options. In addition, the aggregate fair market value of shares for which any employee may be granted incentive stock options which are exercisable for the first time in any calendar year may not exceed $100,000.
Under the provisions of the 2010 LTIP authorizing the grant of stock options, the term of the option cannot be longer than 10 years from the date of grant, and the exercise price may not be less than 100% of the fair market value of the shares of Common Stock on the date of grant. With limited exceptions in the case of death or disability of the participant or change of control of the Company (as discussed below), stock options may not be exercised prior to one year from the date of grant. At the time of exercise of a stock option, the option price must be paid in full in cash, by check or wire transfer, in shares of ArvinMeritor Common Stock that are transferred to or withheld by the Company, or any combination of these methods. Repricing of options (i.e., reducing the exercise price) is not permitted under the 2010 LTIP without approval of the Companys shareowners.
The 2010 LTIP permits the grant of SARs related to a stock option (a tandem SAR), either at the time of the option grant or thereafter during the term of the option, or the grant of SARs separate and apart from the grant of an option (a freestanding SAR). Tandem SARs permit an optionee, upon exercise of such rights and surrender of the related option to the extent of an equivalent number of shares of Common Stock, to receive a payment equal to the excess of the fair market value (on the date of exercise) of the portion of the option so surrendered over the option exercise price of such shares of Common Stock. Freestanding SARs entitle the grantee, upon exercise of SARs, to receive a payment equal to the excess of the fair market value (on the date of exercise) of all or part of a designated number of shares of Common Stock over the fair market value of such shares of Common Stock on the date the SARs were granted. Payments by ArvinMeritor in respect of tandem SARs or freestanding SARs may be made in shares of ArvinMeritor Common Stock, in cash, or partly in cash and partly in shares of Common Stock, as the administrator may determine.
Stock Awards and Other Stock-Based Awards. Under the 2010 LTIP, the administrator may grant to participants stock awards, which in the case of employees are generally in the form of restricted shares of Common Stock or restricted share units. Restricted shares have all the attributes of outstanding shares of ArvinMeritor
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Common Stock, except that the shares are delivered to and held by ArvinMeritor for the participants account. Restricted share units are units granted to a participant valued by reference to a designated number of shares of ArvinMeritor Common Stock, which value may be paid upon vesting by delivery of shares of Common Stock (which may be restricted shares), cash or a combination of shares of Common Stock and cash, as the administrator may determine. Restricted share units represent an unfunded and unsecured obligation of the Company, except as otherwise provided for by the administrator. The administrator may also grant to participants any other type of equity-based or equity-related award, including the grant of unrestricted shares of Common Stock.
Stock awards and other stock-based awards are subject to terms and conditions determined by the administrator and set forth in an award agreement, including conditions on vesting. These conditions may include continued employment by the Company or an affiliate, or achievement of performance conditions specified by the administrator. The period during which a stock award or other stock-based award is restricted and subject to forfeiture may not be less than three years for restricted stock and restricted stock units or one year for performance based awards , except in limited circumstances, including retirement, death or disability of the employee or change of control of the Company (as discussed below). However, the 2010 LTIP provides for awards of up to 10% of the share authorization may be subject to stock awards and other stock-based awards with no minimum vesting period.
Cash Awards. The 2010 LTIP authorizes the administrator to make cash awards, pursuant to which the participant can earn a future payment tied to the level of achievement with respect to performance criteria over a specific performance period. At the time of grant, the administrator will establish the performance criteria and the level of achievement compared to these criteria that will determine the amount payable under a cash award. Payment of cash awards may be in the form of cash or property, including shares of Common Stock. The maximum amount payable pursuant to that portion of a cash award earned with respect to any fiscal year to any one individual employee may not exceed $10,000,000.
Performance-Based Compensation Awards
The administrator will specify if all or a portion of an award is intended to satisfy the requirements for performance-based compensation under Section 162(m) of the Code. Section 162(m) of the Code generally disallows a tax deduction to public companies for compensation in excess of $1,000,000 paid to the companys chief executive officer or any of the three most highly compensated executive officers other than the chief executive officer or the principal financial officer. Certain performance-based compensation is specifically exempt from this deduction limit. One of the requirements for performance-based compensation to qualify for this exemption is that it must be granted under a shareholder-approved compensation plan that provides a limit on the number of shares and a cap on the maximum cash compensation that may be granted to any one individual under the plan. Awards that meet these requirements will not be subject to the $1,000,000 limitation on deductible compensation under Section 162(m).
The performance criteria applicable to such awards must be based on one or more qualifying performance criteria set forth in the 2010 LTIP. These qualifying performance criteria include: (i) sales or cash return on sales; (ii) cash flow or free cash flow or net cash from operating activity; (iii) earnings (including gross margin, earnings before or after interest and taxes, earnings before taxes, and net earnings); (iv) basic or diluted earnings per share; (v) growth in earnings or earnings per share; (vi) stock price; (vii) return on equity or average shareholders equity; (viii) total shareholder return; (ix) return on capital; (x) return on assets or net assets; (xi) return on investments; (xii) revenue or gross profits; (xiii) income before or after interest, taxes, depreciation and amortization, or net income; (xiv) pretax income before allocation of corporate overhead and bonus; (xv) operating income or net operating income; (xvi) operating profit or net operating profit (whether before or after taxes); (xvii) operating margin; (xviii) return on operating revenue; (xix) working capital or net working capital; (xx) market share; (xxi) asset velocity index; ( xxii) contract awards or backlog; (xxiii) overhead or other expense or cost reduction; (xxiv) growth in shareholder value relative to the moving average of the S&P 500 Index or a peer group index; (xxv) credit rating; (xxvi) strategic plan development and implementation; (xxvii) improvement in workforce diversity; (xxviii) customer satisfaction; (xxix) employee satisfaction; (xxx) management succession plan development and implementation; and (xxxi) employee retention. To the extent that any award (other than stock options and SARs) is intended to qualify as performance-based compensation under Section 162(m) of the Code, the performance criteria must be one of the criteria listed above. In addition, the administrator will (within the first quarter of the performance period, but in no event more than ninety (90) days into that period) establish the specific performance
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targets (including thresholds and whether to exclude certain extraordinary, non-recurring, or similar items) and award amounts (subject to the right of the administrator to exercise discretion to reduce payment amounts following the conclusion of the performance period).
Dividends
The administrator may provide for payment of dividends or dividend equivalents on the shares of Common Stock subject to an award (other than options and SARs) prior to vesting. These payments may be made in cash, shares or units, or may be credited to an employees account and settled upon vesting of the underlying award. The administrator may, in its discretion, make such payments subject to specified conditions and contingencies.
Transferability
Unless the administrator provides otherwise in the award agreement, awards are not transferable, other than by will or the laws of descent and distribution.
Termination of Employment or Board Membership
The administrator may specify the effect a termination from membership on the Board of Directors or a termination of employment of an employee will have on an award at the time it makes a grant. Unless otherwise determined by the administrator and specified in the award agreement, the 2010 LTIP provides that the following occurs upon a termination from the Board of Directors or of employment by an employee. The administrator may also modify these provisions in its discretion after the grant date.
Stock Options and SARs. Upon termination from the Board by a director, any non-vested options or SARs shall be cancelled and any vested options and SARs shall remain exercisable for a period of five years, or the remaining term of the award, if less. If termination from the Board is due to the death of the director, any outstanding option or SAR shall immediately vest and remain exerciseable for a period of three years, or the remaining term of the award, if less. In the case of an employee, if the employees employment terminates due to:
Stock and Other Stock-Based Awards. Upon termination from the Board by a director, any non-vested stock awards shall be cancelled and any non-vested other stock-based awards shall become fully vested. However, if termination from the Board is due to the disability or death of the director, any outstanding stock awards shall also immediately vest. In the case of an employee, if the employees employment terminates due to:
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The amount of any performance-based award that vests will not be determined, and stock awards and other stock-based awards will not be paid, until after the vesting or performance period has ended.
Cash Awards. Upon termination from the Board by a director, any non-vested cash awards shall be cancelled. However, if termination from the Board is due to the disability or death of the director, any outstanding cash awards shall immediately vest. In the case of an employee, if the employees employment terminates due to:
In each case, the amount of any cash award that is paid will not be determined, and payment on any such award will not be made, until after the applicable performance period has ended.
Change of Control Benefits
In the event of a change of control of the Company (as defined in the 2010 LTIP), unless the administrator has determined otherwise with respect to a particular award:
If an employees employment is terminated within two years after a change of control for any reason other than death, retirement, disability or termination for cause, each outstanding stock option or SAR that is vested at the time of termination will remain exercisable until the earlier of the third anniversary of termination or the expiration of the term of the stock option or SAR.
Amendment and Termination of 2010 LTIP
The administrator of the 2010 LTIP may at any time amend, alter or discontinue the 2010 LTIP or any award made thereunder, subject to approval by shareowners to the extent required by applicable law. Unless approved by the shareowners, the administrator may not increase the maximum aggregate number of shares of Common Stock that may be subject to awards granted under the 2010 LTIP, reduce the minimum exercise price for stock options or SARs or reduce the exercise price of outstanding stock options or SARs. No amendment, suspension or termination of the 2010 LTIP will impair the rights of any employee with respect to an outstanding award without the employees consent, unless the administrator determines that (i) the amendment is required or advisable under applicable law, stock exchange requirements or accounting standards, (ii) the amendment is not likely to significantly diminish the benefits provided under the award, or (iii) the employee is adequately compensated for any reduction in benefits.
Capitalization Adjustments
Upon the occurrence of an event that affects the capital structure of the Company (such as a stock dividend, stock split or recapitalization), or a merger, consolidation, reorganization or similar event affecting the Company or its subsidiaries, the Board of Directors or the administrator shall make such substitutions or adjustments as it deems
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appropriate and equitable. Such adjustments shall include, without limitation, such proportionate adjustments that it deems appropriate to reflect such change, including to the share reserve, the share limitations, and the purchase price and number of shares of Common Stock subject to outstanding equity or equity-based awards.
Deferred Compensation
Unless the administrator determines otherwise, it is intended that no award will be deferred compensation for purposes of Section 409A of the Code. If the administrator determines that an award is subject to Section 409A, the terms and conditions governing that award, including rules for elective or mandatory deferral of delivery of cash or shares of Common Stock and rules relating to treatment of awards in the event of a change of control of the Company, will be set forth in the applicable award agreement and will comply with Code Section 409A.
Shares Available for Grant under Company Plans
The following table provides the number of shares outstanding and the number of shares available for future grant under all Company plans as of September 30, 2009:
Number of Stock Options Outstanding(1) | 1,754,328 | |
Weighted Average Exercise Price | $17.66 | |
Weighted Average Term (in years) | 3.8 | |
Number of Full-Value Remaining Stock Awards Outstanding(2) | 3,776,685 | |
Number of Shares Remaining for Future Grant: | ||
Arvin Meritor, Inc. 2007 Long-Term Incentive Plan (2007 LTIP) | 494,000 | |
Incentive Compensation Plan (ICP) | ||
2004 Directors Stock Plan (Directors Plan) | 75,740 | |
7,674 | ||
Common Shares Outstanding (as of November 20, 2009, the record date) | 74,269,521 |
(1) | All of our equity compensation plans under which grants are outstanding as shown above were approved by the shareholders of ArvinMeritor or by the shareholders of Meritor or Arvin prior to their merger into ArvinMeritor, except 295,102 shares under the Employee Stock Benefit Plan with a weighted average exercise price of $19.21. The weighted average exercise price of outstanding grants under plans that were approved by the shareholders was $17.34. | |
(2) | 216, 900 performance shares were not earned based on the Companys performance over the three year period ending September 30, 2009 and accordingly such shares were forfeited and not included in the total number of full-value remaining stock awards outstanding shown in this table and such shares were not added back to the share pool of any other Company equity plan. |
There are no other shares remaining available for grant under any other Company plans or programs. The Company does not anticipate granting any new awards under the 2007 LTIP, the ICP or the Directors Plan between September 30, 2009 (the end of the fiscal year) and January 28, 2010 (which will be the date of approval of the 2010 LTIP if it is approved by shareowners). In addition, if the 2010 LTIP is approved, no further awards will be granted under the 2007 LTIP, the ICP or the Directors Plan.
The Company continues to grant awards under its plans at levels that it believes are reasonable in light of its business objectives, appropriate for attracting and retaining top talent and consistent with the long term interests of its shareholders.
The following table sets forth information regarding awards granted and earned for each of the last three fiscal years.
(Amounts in Thousands) | ||||||
Fiscal Year Ended September 30, | 2007 | 2008 | 2009 | |||
Stock options granted | 0.0 | 300.0 | 0.0 | |||
Service-based restricted share and restricted share units granted | 542.5 | 1,263.3 | 2,508.5 | |||
Actual performance-based restricted share and restricted share | ||||||
units earned | 242.3 | 181.4 | 0.0 | |||
Weighted average basic common shares outstanding during | ||||||
the fiscal year | 70,500.0 | 72,100.0 | 72,500.0 |
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To facilitate the approval of the 2010 LTIP, the Company commits that with respect to the number of shares subject to awards granted over the next three fiscal years, we will maintain an average annual burn rate (awards granted divided by average shares outstanding) over that period that does not exceed 3.05% of the average number of common shares outstanding as of the end of the three fiscal years. For purposes of calculating the number of shares granted in a particular year, all awards will first be converted into option-share equivalents. Each share underlying option awards shall count as equivalent to one option share. Each share that is subject to awards other than options will count as equivalent to one and one-half option shares.
New Plan Benefits
On November 5, 2009, the Compensation Committee approved grants of restricted stock units under the 2010 LTIP that were effective on December 1, 2009, subject to shareowner approval at the Annual Meeting. These grants were based on the fair market value of Common Stock on December 1, 2009 and are as set forth below.
Dollar Value | |||||
Name and Principal Position | ($) | Number of Units* | |||
Charles G. McClure, Jr. | 1,500,000 | 177,100 | |||
Chairman of the Board, Chief Executive Officer | |||||
and President (principal executive officer) | |||||
Jeffrey A Craig | 500,000 | 59,000 | |||
Senior Vice President, Chief Financial Officer | |||||
and Acting Controller (principal financial officer) | |||||
Vernon G. Baker, II | 300,000 | 35,400 | |||
Senior Vice President and General Counsel | |||||
Carsten J. Reinhardt | 600,000 | 70,800 | |||
Senior Vice President and Chief Operating Officer | |||||
James D. Donlon, III | 0 | 0 | |||
Executive Vice President | |||||
Philip R. Martens | 0 | 0 | |||
Former Senior Vice President and President, Light Vehicle Systems | |||||
Executive group | 3,765,000 | 444,400 | |||
Non-Executive Director group | 640,000 | ** | |||
Non-Executive Officer Employee Group | 3,828,440 | 452,000 |
* | Number of Units is based on closing price of the Common Stock on December 1, 2009 (which was $8.47), rounded to the nearest 100. | |
** | Non-executive directors will be granted equity awards on January 28, 2010 (if the 2010 LTIP is approved at the Annual Meeting), and the number of units or shares underlying such awards will be based on the share price on such date. |
The awards as set forth above subject to approval of the shareowners are included in the total requested authorization under the plan of 1,200,000 shares. Further grants may be made in the discretion of the administrator, and the amounts to be awarded in any future year are not determinable. As a result, benefits under the 2010 LTIP will depend on the administrators actions as well as the fair market value of Common Stock at various future dates. It is not possible to determine the benefits other than the December 1, 2009 grants that will be received by executive officers and other employees if the 2010 LTIP is approved by the shareowners.
Tax Matters
The United States federal income tax consequences applicable to the Company and employees in connection with awards under the 2010 LTIP are complex and depend, in large part, on surrounding facts and circumstances.
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Under current federal income tax laws, an employee will generally recognize income, and the Company will be entitled to a deduction, with respect to stock options, SARs, stock awards and other stock-based awards as follows:
Incentive Stock Options (ISOs)
With respect to ISOs, in general, for federal income tax purposes under the present law:
(i) | Neither the grant nor the exercise of an ISO, by itself, results in income to the employee; however, the excess of the fair market value of the Common Stock at the time of exercise over the option exercise price is includable in alternative minimum taxable income (unless there is a disposition of the Common Stock acquired upon exercise of the ISO in the taxable year of exercise) which may, under certain circumstances, result in an alternative minimum tax liability to the employee. | ||
(ii) | If the Common Stock acquired upon exercise of an ISO is disposed of in a taxable transaction after the later of two years from the date on which the ISO is granted or one year from the date on which such Common Stock is transferred to the employee, long-term capital gain or loss will be realized by the employee in an amount equal to the difference between the amount realized by the employee and the employees basis which, except as provided in (v) below, is the exercise price. | ||
(iii) | Except as provided in (v) below, if the Common Stock acquired upon the exercise of an ISO is disposed of within the two-year period from the date of grant or the one-year period after the transfer of the Common Stock to the employee (a disqualifying disposition): | ||
(a) Ordinary income will be realized by the employee at the time of such disposition in the amount of the excess, if any, of the fair market value of the Common Stock at the time of such exercise over the option exercise price, but not in an amount exceeding the excess, if any, of the amount realized by the employee over the option exercise price. | |||
(b) Short-term or long-term capital gain will be realized by the employee at the time of any such taxable disposition in an amount equal to the excess, if any, of the amount realized over the fair market value of the Common Stock at the time of such exercise. | |||
(c) Short-term or long-term capital loss will be realized by the employee at the time of any such taxable disposition in an amount equal to the excess, if any, of the option exercise price over the amount realized. | |||
(iv) | No deduction will be allowed to the Company with respect to ISOs granted or Common Stock transferred upon exercise thereof, except that if a disqualifying disposition is made by the employee, the Company will be entitled to a deduction in the taxable year in which the disposition occurred in an amount equal to the amount of ordinary income realized by the employee making the disposition. | ||
(v) | With respect to the exercise of an ISO and the payment of the option exercise price by the delivery of Common Stock, to the extent that the number of shares received does not exceed the number of shares surrendered, no taxable income will be realized by the employee at that time, the tax basis of the Common Stock received will be the same as the tax basis of the Common Stock surrendered, and the holding period (except for purposes of the one-year period referred to in (iii) above) of the employee in Common Stock received will include his holding period in the Common Stock surrendered. To the extent that the number of shares received exceeds the number of shares surrendered, no taxable income will be realized by the employee at that time; such excess Common Stock will be considered ISO stock with a zero basis; and the holding period of the employee in such Common Stock will begin on the date such shares are transferred to the employee. If the Common Stock surrendered was acquired as the result of the exercise of an ISO and the surrender takes place within two years from the date the ISO relating to the surrendered Common Stock was granted or within one year from the date of such exercise, the surrender will result in a disqualifying disposition and the Employee will realize ordinary income at that time in the amount of the excess, if any, of the fair market value at the time of exercise of the Common Stock surrendered over the basis of such Common Stock. If any of the shares received are disposed of in a disqualifying disposition, the employee will be treated as first disposing of the Common Stock with a zero basis. |
Nonqualified Stock Options (NQSOs)
With respect to NQSOs, in general, for federal income tax purposes under present law:
(i) | The grant of a NQSO by itself does not result in income to the grantee. |
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(ii) | Except as provided in (v) below, the exercise of a NQSO (in whole or in part, according to its terms) results in ordinary income to the grantee at that time in an amount equal to the excess (if any) of the fair market value of the Common Stock on the date of exercise over the option exercise price. | ||
(iii) | Except as provided in (v) below, the tax basis of the Common Stock acquired upon exercise of a NQSO, which is used to determine the amount of any capital gain or loss on a future taxable disposition of such shares, is the fair market value of the Common Stock on the date of exercise. | ||
(iv) | A deduction is allowable to the Company upon the exercise of a NQSO in an amount equal to the ordinary income realized by the grantee upon exercise. | ||
(v) | With respect to the exercise of a NQSO and the payment of the option exercise price by the delivery of Common Stock, to the extent that the number of shares received does not exceed the number of shares surrendered, no taxable income will be realized by the grantee at that time, the tax basis of the Common Stock received will be the same as the tax basis of the Common Stock surrendered, and the holding period of the grantee in the Common Stock received will include his or her holding period in the Common Stock surrendered. To the extent that the number of shares received exceeds the number of shares surrendered, ordinary income will be realized by the grantee at that time in the amount of the fair market value of such excess Common Stock; the tax basis of such excess Common Stock will be equal to the fair market value of such Common Stock at the time of exercise; and the holding period of the grantee in such Common Stock will begin on the date such Common Stock is transferred to the grantee. |
SARs
The grant of either a tandem SAR or a freestanding SAR will not result in any immediate tax consequences to ArvinMeritor or the grantee. Upon the exercise of either a tandem SAR or a freestanding SAR, any cash received and the fair market value on the exercise date of any shares of Common Stock received will constitute ordinary income to the grantee. ArvinMeritor will be entitled to a deduction in the same amount and at the same time.
Restricted Shares
A grantee generally will not realize income upon an award of restricted shares. However, a grantee who receives restricted shares will realize as ordinary income at the time of the lapse of the applicable restrictions an amount equal to the fair market value of the restricted shares at the time of such lapse. Alternatively, a grantee may elect within 30 days of receipt to include as ordinary income on the date of receipt of the restricted shares an amount equal to the fair market value of the Common Stock underlying such award at that time. At the time the grantee realizes ordinary income, the Company will be entitled to deduct the same amount as the ordinary income realized by the grantee.
Cash Awards under Performance Plans
Any cash and the fair market value of any property, including shares of Common Stock (other than restricted shares or RSUs as described above), received as payments under performance plans established in accordance with the 2010 LTIP will constitute ordinary income to the grantee in the year in which paid, and the Company will be entitled to a deduction in the same amount and at the same time.
Code Section 162(m)
As discussed above, Section 162(m) of the Code generally disallows a tax deduction to public companies for compensation in excess of $1,000,000 paid to a companys chief executive officer or any of the three most highly compensated executive officers other than the chief executive officer or the principal financial officer,.. Certain performance-based compensation is specifically exempt from the deduction limit if it otherwise meets the requirements of Section 162(m). Stock options and SARs granted under the 2010 LTIP qualify as performance-based compensation. Other awards will be performance-based compensation if they are so designated and if their grant, vesting or settlement is subject to the performance criteria described above. Stock awards and other stock-based awards that vest solely upon the passage of time do not qualify as performance-based compensation.
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Code Section 409A
To the extent that any award under the 2010 LTIP is or may be considered to involve a nonqualified deferred compensation plan or deferral subject to Code Section 409A, the Company intends that the terms and administration of such award shall comply with the provisions of such section, applicable Internal Revenue Service guidance and good faith reasonable interpretations thereof.
Applicable taxes will be withheld from all amounts paid in satisfaction of an award to the extent required by law. With respect to equity-based awards, the amount of the withholding will generally be determined with reference to the closing sale price of the shares of ArvinMeritor Common Stock as reported on the New York Stock Exchange - Composite Transactions reporting system on the date of determination.
The foregoing is only a summary of the effect of U.S. federal income taxation upon grantees and the Company with respect to the grant and exercise of stock options, stock awards, other stock-based awards and cash awards under the 2010 LTIP. It is not intended as tax advice to grantees participating in the 2010 LTIP, who should consult their own tax advisors. It does not purport to be a complete description of the tax consequences under all circumstances, nor does it describe the tax laws of any municipality, state or foreign country in which the grantees income or gain may be taxable.
The Board of Directors recommends that you vote FOR the proposal to approve the 2010 LTIP, which is presented as item (3).
PROPOSAL TO APPROVE PERFORMANCE GOALS
UNDER THE INCENTIVE
COMPENSATION PLAN
The Incentive Compensation Plan (the ICP) sets forth objective performance criteria in order that certain awards made under the ICP could qualify for favorable tax treatment under Section 162(m). The performance goals are not required to be approved by shareholder under the rules of the New York Stock Exchange. However, in order to be effective for purposes of Section 162(m) of the Internal Revenue Code, the goals must be approved by shareholders every five years. Since ICP performance goals were last approved by the shareholders at the annual meeting in 2005, a proposal seeking shareholder approval of such goals will be presented at the 2010 Annual Meeting. If the Companys shareholders fail to approve the proposed goals, the ICP will not qualify for favorable tax treatment under Section 162(m). The Compensation Committee amended the ICP on November 5, 2009. The complete text of the ICP, as amended and including the performance goals, is set forth in Appendix B to this proxy statement, and shareholders are urged to review it, together with the following information, which is qualified in its entirety by reference to Appendix B.
SUMMARY OF THE ICP
The purposes of the ICP are to provide a reward and an incentive to employees in managerial, staff or technical capacities who have contributed in the then-current fiscal year and, in the future, are likely to contribute to the success of the Company and to enhance the Companys ability to attract and retain outstanding employees to serve in such capacities.
Any person in the salaried employ of the Company during some part of the fiscal year for which awards are made may be eligible for an award under the ICP. Approximately 2,400 employees are currently eligible for awards. Unless also an employee of the Company, no member of the Board of Directors is eligible to participate in the ICP. The Compensation Committee has the power to administer and interpret the ICP, except that the grant committee (which consists of outside non-employee directors) administers awards intended to qualify under Section 162(m).
Awards Not Intended to Qualify Under Section 162(m)
Under the ICP, the Companys chief executive officer will submit to the Compensation Committee, within 35 days after the end of each fiscal year, recommendations concerning awards for that fiscal year. In its discretion, the Compensation Committee will annually, following the close of the immediately preceding fiscal year, determine: (i) the extent to which awards, if any, will be made; (ii) the employees to whom any such awards will be made; (iii) the amount of any such award; and (iv) the form, terms and conditions of such awards. Among other things, the Compensation Committee may determine whether and to what extent awards will be paid in installments.
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Awards Intended to Qualify Under Section 162(m)
Under the ICP, the grant committee may make awards to employees as performance compensation awards in order that the awards constitute qualified performance-based compensation under Section 162(m). The grant committee will exercise all other responsibilities, powers and authority not reserved to the Board of Directors relating to awards intended to qualify under Section 162(m). With respect to each such performance compensation award, the grant committee will, on or before the 90th day of the applicable fiscal year, establish, in writing, applicable performance goals and the performance objectives to be used in determining whether and to what extent awards will be deemed to be earned in respect of the fiscal year. The performance goals will be based on one or more of the following objective performance criteria or components thereof selected by the grant committee to measure the performance of the Company, a division or business component (which may but need not be a subsidiary) of the Company or both for a fiscal year: (i) sales or cash return on sales; (ii) cash flow or free cash flow or net cash from operating activity; (iii) earnings (including gross margin, earnings before or after interest and taxes, earnings before taxes, and net earnings); (iv) basic or diluted earnings per share; (v) growth in earnings or earnings per share; (vi) stock price; (vii) return on equity or average shareholders equity; (viii) total shareholder return; (ix) return on capital; (x) return on assets or net assets; (xi) return on investments; (xii) revenue or gross profits; (xiii) income before or after interest, taxes, depreciation and amortization, or net income; (xiv) pretax income before allocation of corporate overhead and bonus; (xv) operating income or net operating income; (xvi) operating profit or net operating profit (whether before or after taxes); (xvii) operating margin; (xviii) return on operating revenue; (xix) working capital or net working capital; (xx) market share; (xxi) asset velocity index; (xxiii) contract awards or backlog; (xxii) overhead or other expense or cost reduction; (xxiv) growth in shareholder value relative to the moving average of the S&P 500 Index or a peer group index; (xxv) credit rating; (xxvi) strategic plan development and implementation; (xxvii) improvement in workforce diversity; (xxviii) customer satisfaction; (xxix) employee satisfaction; (xxx) management succession plan development and implementation; and (xxxi) employee retention.
A participant will be eligible to receive payment in respect of a performance compensation award only to the extent that the performance goals for that award are achieved. As soon as practicable after the close of each fiscal year, the grant committee will review and determine whether, and to what extent, the performance goals for the fiscal year have been achieved and, if so, determine the amount of the performance compensation award that may be earned by the employee for such fiscal year. The grant committee will then determine the actual amount of the performance compensation award that may be paid to the employee and, in so doing, may in its sole discretion decrease, but not increase, the amount of the award otherwise payable to the employee based upon such performance. No performance compensation award having an aggregate maximum dollar value in excess of 5,000,000 will be paid to any individual employee in any one fiscal year.
The designation of an award as a performance compensation award will enable such award to qualify as performance-based compensation not subject to the $1 million limitation on deductible compensation under Section 162(m). Such awards made under the ICP prior to shareowner approval will qualify as performance-based compensation only to the extent such awards will be forfeited if shareholder approval is not obtained.
Payment of Awards
Any award payable under the ICP for a fiscal year will be paid no later than March 15th of the calendar year following the year in which such award vests.
Amendment, Suspension or Termination of ICP
The Board of Directors has the power, in its discretion, to amend, suspend or terminate the ICP at any time. It does not have the power, however, to take any such action that would adversely affect rights under an award already made, without the consent of the person affected.
Change of Control Benefits
In order to maintain rights of participants in the ICP in the event of a change of control (as defined in the Companys By-Laws) of the Company, the ICP provides that all unpaid installments of awards theretofore made under the ICP will become due and payable.
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New Plan Benefits
Only certain employees of the Company are eligible for awards under the ICP. Non-executive directors are not eligible for awards. Grants under the ICP are made in the discretion of the Compensation Committee or grant committee, as applicable, and the amounts to be awarded in any year are not determinable.
THE BOARD OF DIRECTORS RECOMMENDS THAT YOU VOTE FOR THE PROPOSAL TO APPROVE THE PERFORMANCE GOALS RELATING TO THE ICP TO ENABLE CERTAIN AWARDS TO QUALIFY UNDER SECTION 162(m), WHICH IS PRESENTED AS ITEM (4).
VOTE REQUIRED
The presence, in person or by proxy, of the holders of at least a majority of the shares of ArvinMeritor Common Stock entitled to be cast on any matter to be acted on at the 2010 Annual Meeting is necessary to have a quorum. Once a share is represented with respect to any matter, it is deemed present for quorum purposes for the remainder of the meeting. Assuming a quorum is present, the vote required for approval of each proposal is as follows:
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Abstentions and broker non-votes will have the following effects on the outcome of the proposals:
OTHER MATTERS
The Board of Directors does not know of any other matters that may be presented at the meeting. In the event of a vote on any matters other than those referred to in items (1), (2), (3) and (4) of the accompanying Notice of 2010 Annual Meeting of Shareowners, it is intended that properly given proxies will be voted on the additional matters in accordance with the judgment of the person or persons voting such proxies.
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Exchange Act requires our officers and directors, and persons who own more than ten percent of a registered class of ArvinMeritor equity securities, to file reports of ownership and changes in ownership on Forms 3, 4 and 5 with the SEC and the New York Stock Exchange. Officers, directors and greater than ten percent shareowners are required by SEC regulation to furnish us with copies of all Forms 3, 4 and 5 they file.
Based solely on our review of the copies of such forms we have received and information and representations furnished by our officers and directors, we believe that all our officers, directors and greater than ten percent beneficial owners have filed with the SEC on a timely basis all required forms with respect to transactions in ArvinMeritor securities in fiscal year 2009.
ANNUAL REPORTS
Our Annual Report to Shareowners, including the Annual Report on Form 10-K and financial statements, for the fiscal year ended September 30, 2009, was either made available electronically or mailed to shareowners with this proxy statement.
EXPENSES OF SOLICITATION
The cost of the solicitation of proxies will be borne by ArvinMeritor. In addition to the use of the mails and use of a website to make proxy materials available electronically, proxies may be solicited personally, or by telephone, telegraph, telecopy, Internet or other means of communication by our directors, officers and employees without additional compensation. We will also reimburse brokers and other persons holding stock in their names, or in the names of nominees, for their expenses of resending proxy materials to principals and obtaining their proxies.
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SHAREOWNER PROPOSALS FOR 2011 ANNUAL MEETING
Under the rules and regulations of the SEC, shareowner proposals for the 2011 Annual Meeting of Shareowners must be received on or before August 13, 2010, at the Office of the Secretary at our headquarters, 2135 West Maple Road, Troy, Michigan 48084-7186, in order to be eligible for inclusion in our proxy materials. In addition, our By-Laws require a shareowner desiring to propose any matter for consideration at the 2011 Annual Meeting of Shareowners, other than through inclusion in our proxy materials, to notify our Secretary in writing at the above address on or after September 30, 2010 and on or before November 1, 2010.
COMMUNICATIONS WITH THE BOARD OF DIRECTORS
We have established procedures for shareowners and other interested parties to communicate directly with non-management members of the Board of Directors on a confidential basis. You can contact the Board by mail at: ArvinMeritor Board of Directors, 330 East Maple Road, PMB 335, Birmingham, MI 48009. All communications made by this means will be received directly by the Chair of the Corporate Governance and Nominating Committee and will not be screened or reviewed by any ArvinMeritor personnel.
If you have concerns involving internal controls, accounting or auditing, you can contact the Audit Committee directly, on a confidential basis, by mail at: ArvinMeritor Audit Committee, 330 East Maple Road, PMB 407, Birmingham, MI 48009. All communications made by these means will be received directly by the Chair of the Audit Committee and will not be screened or reviewed by any ArvinMeritor personnel.
FORWARD LOOKING STATEMENTS
This proxy statement contains statements and estimates relating to future compensation of the Named Executive Officers that are forward-looking statements as defined in the Private Securities Litigation Reform Act of 1995. Actual compensation may differ materially from that projected as a result of certain facts and uncertainties, including but not limited to timing of and reason for termination of employment; compensation levels and outstanding equity and incentive awards at the time of termination; and age and length of service at the time of termination; as well as other facts and uncertainties, including but not limited to those detailed herein and from time to time in other filings of the company with the SEC. These forward-looking statements are made only as of the date hereof, and the company undertakes no obligation to update or revise the forward-looking statements, whether as a result of new information, future events or otherwise, except as otherwise required by law.
December 11, 2009
If your ArvinMeritor shares are registered in your name and you plan to attend the Annual Meeting of Shareowners to be held in Troy, Michigan on January 28, 2010, please be sure to request an admittance card by:
indicating your desire to attend the meeting when you grant your proxy via our Internet or telephone voting procedures; or
marking the appropriate box on the proxy card and mailing the card using the enclosed envelope; or
writing to us at the following address:
ArvinMeritor, Inc. | |
2135 West Maple Road | |
Troy, Michigan 48084 | |
Attention: Secretary |
If your shares are not registered in your own name and you would like to attend the meeting, please bring evidence of your ArvinMeritor share ownership with you to the meeting. You should be able to obtain evidence of your ArvinMeritor share ownership from the broker, trustee, bank or other nominee who holds your shares on your behalf.
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Appendix A
ARVINMERITOR, INC.
2010 LONG-TERM
INCENTIVE PLAN
1. Purpose of the Plan.
The purpose of this Plan is to enhance shareholder value by linking the compensation of officers, directors, and key employees of the Company to increases in the price of ArvinMeritor stock and the achievement of other performance objectives, and to encourage ownership in the Company by key personnel whose long-term employment is considered essential to the Companys continued progress and success. The Plan is also intended to assist the Company in the recruitment of new employees and to motivate, retain and encourage such employees and directors to act in the shareholders interest and share in the Companys success.
2. Definitions.
As used herein, the following definitions shall apply:
(a) Administrator means the Board, any Committee or such delegates as shall be administering the Plan in accordance with Section 4 of the Plan.
(b) Affiliate means any Subsidiary or other entity that is directly or indirectly controlled by the Company or any entity in which the Company has a significant ownership interest as determined by the Administrator. The Administrator shall, in its sole discretion, determine which entities are classified as Affiliates and designated as eligible to participate in this Plan.
(c) Applicable Law means the requirements relating to the administration of stock option plans under U.S. federal and state laws, any stock exchange or quotation system on which the Company has listed or submitted for quotation the Common Shares to the extent provided under the terms of the Companys agreement with such exchange or quotation system and, with respect to Awards subject to the laws of any foreign jurisdiction where Awards are, or will be, granted under the Plan, the laws of such jurisdiction.
(d) Award means a Cash Award, Stock Award, Option, Stock Appreciation Right or Other Stock-Based Award granted in accordance with the terms of the Plan.
(e) Awardee means an Employee or Director who has been granted an Award under the Plan.
(f) Award Agreement means a Cash Award Agreement, Stock Award Agreement, Option Agreement, Stock Appreciation Right Agreement and/or Other Stock-Based Award Agreement, which may be in written or electronic format, in such form and with such terms as may be specified by the Administrator, evidencing the terms and conditions of an individual Award. Each Award Agreement is subject to the terms and conditions of the Plan.
(g) Board means the Board of Directors of the Company.
(h) Cash Award means a bonus opportunity awarded under Section 13 of the Plan pursuant to which a Participant may become entitled to receive an amount based on the satisfaction of such performance criteria as are specified in the agreement or, if no agreement is entered into with respect to the Cash Award, other documents evidencing the Award (the Cash Award Agreement).
(i) Change of Control means one of the following shall have taken place after the date of this Plan:
(i) The acquisition by any individual, entity or group (within the meaning of Section 13(d)(3) or 14(d)(2) of the Exchange Act) (a Person) of beneficial ownership (within the meaning of Rule 13d-3 promulgated under the Exchange Act) of thirty-five percent (35%) or more of the combined voting power of the then outstanding voting securities of the Company entitled to vote generally in the election of Directors (the Outstanding Company Voting Securities) or of such other amount that, together with Common Shares already held by such Person, constitutes more than fifty percent (50%) of either (x) the Outstanding Company Voting Securities, or (y) the then outstanding Common Shares of the Company (the Outstanding Company Common Shares). However, for purposes of this subsection (i), the following acquisitions shall not constitute a Change of Control: (A) any acquisition directly from the
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Company or any corporation controlled by the Company; (B) any acquisition by the Company or any corporation controlled by the Company; (C) any acquisition by any employee benefit plan (or related trust) sponsored or maintained by the Company or any corporation controlled by the Company; or (D) any acquisition by any corporation that is a Non-Control Acquisition (as defined in subsection (iii) of this Section 2(i)); or
(ii) Individuals who, as of the effective date of this Plan, constitute the Board of the Company (the Incumbent Board) cease for any reason to constitute at least a majority of the Board of the Company within a twelve (12) month period; provided, however, that any individual becoming a Director subsequent to the effective date whose election, or nomination for election by the Companys shareholders, was approved by a vote of at least a majority of the Directors then comprising the Incumbent Board shall be considered as though such individual were a member of the Incumbent Board; or
(iii) Consummation of a reorganization, merger, consolidation, or sale or other disposition of all or a substantial portion of the assets of the Company, or the acquisition by the Company of assets or shares of another corporation (a Business Combination), unless, such Business Combination is a Non-Control Acquisition. For the purpose of this provision, substantial portion of the assets of the Company is defined as assets having a gross fair market value, determined without regard to any liabilities associated with such assets, of forty percent (40%) or more of the total assets of the Company. A Non-Control Acquisition shall mean a Business Combination where: (x) all or substantially all of the individuals and entities who were the beneficial owners, respectively, of the Outstanding Company Common Shares and Outstanding Company Voting Securities immediately prior to such Business Combination beneficially own, directly or indirectly, at least fifty percent (50%) of, respectively, the then outstanding shares of common stock and the combined voting power of the then outstanding voting securities entitled to vote generally in the election of directors, as the case may be, of the corporation resulting from such Business Combination (including, without limitation, a corporation which, as a result of such transaction, owns the Company or all or substantially all of the Companys assets either directly or through one or more subsidiaries) in substantially the same proportions as their ownership immediately prior to such Business Combination of the Outstanding Company Common Shares and Outstanding Company Voting Securities, as the case may be; or (y) a transfer of a substantial portion of the assets of the Company is made to a Person beneficially owning, directly or indirectly, fifty percent (50%) or more of, respectively, the Outstanding Company Common Shares or Outstanding Company Voting Securities (Control Person), as the case may be, or to another entity in which either such Control Person or the Company beneficially owns fifty percent (50%) or more of the total value or voting power of such entitys outstanding voting securities; or
(iv) approval by the shareholders of the Company of a complete liquidation or dissolution of the Company.
Notwithstanding the foregoing, if any payment or distribution event applicable to an Award is subject to the requirements of Section 409A(a)(2)(A) of the Code, the determination of the occurrence of a Change of Control shall be governed by applicable provisions of Section 409A(a)(2)(A) of the Code and regulations and rulings issued thereunder for purposes of determining whether such payment or distribution may then occur.
(j) Code means the United States Internal Revenue Code of 1986, as amended.
(k) Committee means one or more committees of Directors appointed by the Board in accordance with Section 4 of the Plan or, in the absence of any such special appointment, the Compensation and Management Development Committee of the Board.
(l) Common Shares means the common shares, par value $1 per share, of the Company.
(m) Company means ArvinMeritor, Inc., an Indiana corporation, or, except as utilized in the definition of Change of Control, its successor.
(n) Conversion Award has the meaning set forth in Section 4(b)(xii) of the Plan.
(o) Director means a member of the Board.
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(p) Disability, has the meaning specified in the Companys long-term disability plan applicable to the Participant at the time of the disability. If the Participant is not covered by a long-term disability plan, then the definition applicable under the plan covering salaried U.S. Employees shall apply.
(q) Disaffiliation means a Subsidiarys or Affiliates ceasing to be a Subsidiary or Affiliate for any reason (including, without limitation, as a result of a public offering, or a spin-off or sale by the Company, of the stock of the Subsidiary or Affiliate) or a sale of a division of the Company and its Affiliates.
(r) Employee means a regular, active employee of the Company or any Affiliate, including an Officer and/or Director who is also a regular, active employee of the Company or any Affiliate. The Administrator shall determine whether the Chairman of the Board qualifies as an Employee. For any and all purposes under the Plan, the term Employee shall not include a person hired as an independent contractor, leased employee, consultant or a person otherwise designated by the Administrator, the Company or an Affiliate at the time of hire as not eligible to participate in or receive benefits under the Plan or not on the payroll, even if such ineligible person is subsequently determined to be a common law employee of the Company or an Affiliate or otherwise an employee by any governmental or judicial authority. Unless otherwise determined by the Administrator in its sole discretion, for purposes of the Plan, an Employee shall be considered to have terminated employment and to have ceased to be an Employee if his or her employer ceases to be an Affiliate, even if he or she continues to be employed by such employer.
(s) Exchange Act means the United States Securities Exchange Act of 1934, as amended.
(t) Grant Date means, with respect to each Award, the date upon which the Award is granted to an Awardee pursuant to this Plan, which may be a designated future date as of which such Award will be effective.
(u) Incentive Stock Option means an Option that is identified in the Option Agreement as intended to qualify as an incentive stock option within the meaning of Section 422 of the Code and the regulations promulgated thereunder, and that actually does so qualify.
(v) Fair Market Value means the closing price for the Common Shares reported on a consolidated basis on the New York Stock Exchange on the relevant date or, if there were no sales on such date, the closing price on the nearest preceding date on which sales occurred.
(w) Nonqualified Stock Option means an Option that is not an Incentive Stock Option.
(x) Officer means a person who is an officer of the Company within the meaning of Section 16 of the Exchange Act and the rules and regulations promulgated thereunder.
(y) Option means a right granted under Section 8 of the Plan to purchase a number of Shares or Stock Units at such exercise price, at such times, and on such other terms and conditions as are specified in the agreement or other documents evidencing the Award (the Option Agreement). Both Incentive Stock Options and Nonqualified Stock Options may be granted under the Plan.
(z) Other Stock-Based Award means an Award granted pursuant to Section 12 of the Plan on such terms and conditions as are specified in the agreement or other documents evidencing the Award (the Other Stock-Based Award Agreement).
(aa) Participant means the Awardee or any person (including any estate) to whom an Award has been assigned or transferred as permitted hereunder.
(bb) Plan means this 2010 Long-Term Incentive Plan.
(cc) Qualifying Performance Criteria shall have the meaning set forth in Section 14(b) of the Plan.
(dd) Retirement means, unless the Administrator determines otherwise, voluntary Termination of Employment by a Participant from the Company and its Affiliates after attaining age fifty-five (55) and having at least five (5) years of service with the Company and its Affiliates, excluding service with an Affiliate of the Company prior to the time that such Affiliate became an Affiliate of the Company.
(ee) Securities Act means the United States Securities Act of 1933, as amended.
(ff) Share means a Common Share, as adjusted in accordance with Section 16 of the Plan.
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(gg) Stock Appreciation Right means a right granted under Section 10 of the Plan on such terms and conditions as are specified in the agreement or other documents evidencing the Award (the Stock Appreciation Right Agreement).
(hh) Stock Award means an award or issuance of Shares or Stock Units made under Section 11 of the Plan, the grant, issuance, retention, vesting and/or transferability of which is subject during specified periods of time to such conditions (including, without limitation, continued employment or performance conditions) and terms as are expressed in the agreement or other documents evidencing the Award (the Stock Award Agreement).
(ii) Stock Unit means a bookkeeping entry representing an amount equivalent to the Fair Market Value of one Share, payable in cash, property or Shares. Stock Units represent an unfunded and unsecured obligation of the Company, except as otherwise provided for by the Administrator.
(jj) Subsidiary means any company (other than the Company) in an unbroken chain of companies beginning with the Company, provided each company in the unbroken chain (other than the Company) owns, at the time of determination, stock possessing more than 50% of the total combined voting power of all classes of stock in one of the other companies in such chain.
(kk) Termination for Cause means, unless otherwise provided in an Award Agreement, Termination of Employment on account of any act of fraud or intentional misrepresentation or embezzlement, misappropriation or conversion of assets of the Company or any Affiliate, or the intentional and repeated violation of the written policies or procedures of the Company, provided that, for an Employee who is party to an individual severance or employment agreement defining Cause, Cause shall have the meaning set forth in such agreement except as may be otherwise provided in such agreement. For purposes of this Plan, a Participants Termination of Employment shall be deemed to be a Termination for Cause if, after the Participants employment has terminated, facts and circumstances are discovered that would have justified, in the opinion of the Committee, a Termination for Cause.
(ll) Termination of Employment means for purposes of this Plan, unless otherwise determined by the Administrator, ceasing to be an Employee (as determined in accordance with Section 3401(c) of the Code and the regulations promulgated thereunder) of the Company or one of its Subsidiaries. In addition, Termination of Employment shall mean a separation from service as defined in regulations issued under Code Section 409A whenever necessary to ensure compliance therewith for any payment or settlement of a benefit conferred under this Plan that is subject to such Code section, and, for such purposes, shall be determined based upon a reduction in the bona fide level of services performed to a level equal to twenty percent (20%) or less of the average level of services performed by the Employee during the immediately preceding 36-month period.
3. Stock Subject to the Plan.
(a) Aggregate Limit. Subject to the provisions of Section 16(a) of the Plan, the maximum aggregate number of Shares which may be subject to or delivered under Awards granted under the Plan is 1,200,000 (one million two hundred thousand) Shares. Shares subject to or delivered under Conversion Awards shall not reduce the aggregate number of Shares which may be subject to or delivered under Awards granted under this Plan. The Shares issued under the Plan may be either Shares reacquired by the Company, including Shares purchased in the open market, or authorized but unissued Shares.
(b) Code Section 162(m) and 422 Limits; Other Share Limitations. Subject to the provisions of Section 16(a) of the Plan, the aggregate number of Shares subject to Awards granted under this Plan during any fiscal year to any one Awardee shall not exceed 500,000. Subject to the provisions of Section 16(a) of the Plan, the aggregate number of Shares that may be subject to all Incentive Stock Options granted under the Plan is 500,000 Shares. Notwithstanding anything to the contrary in the Plan, the limitations set forth in this Section 3(b) shall be subject to adjustment under Section 16(a) of the Plan only to the extent that such adjustment will not affect the status of any Award intended to qualify as performance-based compensation under Section 162(m) of the Code.
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(c) Share Counting Rules.
(i) For purposes of this Section 3 of the Plan, Shares subject to Awards that have been canceled, expired, settled in cash, or not issued or forfeited for any reason shall not reduce the aggregate number of Shares which may be subject to or delivered under Awards granted under this Plan and shall be available for future Awards granted under this Plan. In addition, Shares subject to Awards that have been canceled, expired, settled in cash, or not issued or forfeited for any reason shall not reduce any other limitation on Shares to which such Shares were subject at the time of the Award, and shall be available for future Awards of the type subject to such limitations.
(ii) The following Shares shall not become available for Awards under this Plan: (A) Shares issued upon exercise of an Option, but only to the extent of the net Shares issued upon exercise, not including Shares that have been retained by the Company in payment or satisfaction of the purchase price of an Award or the tax withholding obligation of an Awardee; or (B) Shares reserved for issuance upon a grant of Stock Appreciation Rights which are exercised and settled in Shares, but only to the extent the number of reserved Shares does not exceed the number of Shares actually issued upon the exercise of the Stock Appreciation Right.
4. Administration of the Plan.
(a) Procedure.
(i) Multiple Administrative Bodies. The Plan shall be administered by the Board, a Committee designated by the Board to so administer this Plan and/or their respective delegates.
(ii) Section 162(m). To the extent that the Administrator determines it to be desirable to qualify Awards granted hereunder as performance-based compensation within the meaning of Code Section 162(m), Awards to covered employees (within the meaning of Code Section 162(m)) or to Employees that the Committee determines may be covered employees in the future shall be made by a Committee of two or more outside directors within the meaning of Section 162(m) of the Code. References herein to the Administrator in connection with Awards intended to qualify as performance-based compensation shall mean a Committee meeting the outside director requirements of Code Section 162(m). Notwithstanding any other provision of the Plan, the Administrator shall not have any discretion or authority to make changes to any Award that is intended to qualify as performance-based compensation to the extent that the existence of such discretion or authority would cause such Award not to so qualify.
(iii) Rule 16b-3. To the extent desirable to qualify transactions hereunder as exempt under Rule 16b-3 promulgated under the Exchange Act (Rule 16b-3), Awards to Officers and Directors shall be made by the entire Board or a Committee of two or more non-employee directors within the meaning of Rule 16b-3.
(iv) Other Administration. Except to the extent prohibited by Applicable Law, the Board or a Committee may delegate to a Committee of one or more Directors or to authorized officers of the Company the power to approve Awards to persons eligible to receive Awards under the Plan who are not (A) subject to Section 16 of the Exchange Act or (B) at the time of such approval, covered employees under Section 162(m) of the Code.
(v) Awards to Directors. The Board shall have the power and authority to grant Awards to Directors who do not serve as employees of the Company (Non-employee Directors), including the authority to determine the number and type of Awards to be granted; determine the terms and conditions, not inconsistent with the terms of this Plan, of any Award; and to take any other actions the Board considers appropriate in connection with the administration of the Plan.
(vi) Delegation of Authority for the Day-to-Day Administration of the Plan. Except to the extent prohibited by Applicable Law, the Administrator may delegate to one or more individuals the day-today administration of the Plan and any of the functions assigned to it in this Plan. Such delegation may be revoked at any time.
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(b) Powers of the Administrator. Subject to the provisions of the Plan and, in the case of a Committee or delegates acting as the Administrator, subject to the specific duties delegated to such Committee or delegates, the Administrator shall have the authority, in its discretion:
(i) to select the Non-employee Directors and Employees of the Company or its Affiliates to whom Awards are to be granted hereunder;
(ii) to determine Cash Award targets and the number of Common Shares to be covered by each Award granted hereunder;
(iii) to determine the type of Award to be granted to the selected Employees and Non-employee Directors;
(iv) to approve forms of Award Agreements;
(v) to determine the terms and conditions, not inconsistent with the terms of the Plan, of any Award granted hereunder. Such terms and conditions include, but are not limited to, the exercise and/or purchase price, the time or times when an Award may be exercised (which may or may not be based on performance criteria), the vesting schedule, any vesting and/or exercisability provisions, terms regarding acceleration of Awards or waiver of forfeiture restrictions, the acceptable forms of consideration for payment for an Award, the term, and any restriction or limitation regarding any Award or the Shares relating thereto, based in each case on such factors as the Administrator, in its sole discretion, shall determine and may be established at the time an Award is granted or thereafter;
(vi) to correct administrative errors;
(vii) to construe and interpret the terms of the Plan (including sub-plans and Plan addenda) and Awards granted pursuant to the Plan;
(viii) to adopt rules and procedures relating to the operation and administration of the Plan to accommodate the specific requirements of local laws and procedures. Without limiting the generality of the foregoing, the Administrator is specifically authorized (A) to adopt rules and procedures regarding the conversion of local currency, the shift of tax liability from employer to employee (where legally permitted) and withholding procedures and handling of stock certificates which vary with local requirements, and (B) to adopt sub-plans and Plan addenda as the Administrator deems desirable, to accommodate foreign laws, regulations and practice;
(ix) to prescribe, amend and rescind rules and regulations relating to the Plan, including rules and regulations relating to sub-plans and Plan addenda;
(x) to modify or amend each Award, including, but not limited to, the acceleration of vesting and/or exercisability, provided, however, that any such modification or amendment (A) is subject to the minimum vesting provisions set forth in Sections 8(e), 11(a) and 12(a) of the Plan and the plan amendment provisions set forth in Section 17 of the Plan, and (B) may not impair any outstanding Award unless agreed to in writing by the Participant, except that such agreement shall not be required if the Administrator determines in its sole discretion that such modification or amendment either (Y) is required or advisable in order for the Company, the Plan or the Award to satisfy any Applicable Law or to meet the requirements of any accounting standard, or (Z) is not reasonably likely to significantly diminish the benefits provided under such Award, or that adequate compensation has been provided for any such diminishment, except following a Change of Control;
(xi) to allow or require Participants to satisfy withholding tax amounts by electing to have the Company withhold from the Shares to be issued upon exercise of a Nonqualified Stock Option or vesting of a Stock Award that number of Shares having a Fair Market Value equal to the amount required to be withheld. The Fair Market Value of the Shares to be withheld shall be determined in such manner and on such date that the Administrator shall determine or, in the absence of provision otherwise, on the date that the amount of tax to be withheld is to be determined. All elections by a Participant to have Shares withheld for this purpose shall be made in such form and under such conditions as the Administrator may provide;
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(xii) to authorize conversion or substitution under the Plan of any or all stock options, stock appreciation rights or other stock awards held by awardees of an entity acquired by the Company (the Conversion Awards). Any conversion or substitution shall be effective as of the close of the merger or acquisition. The Conversion Awards may be Nonqualified Stock Options or Incentive Stock Options, as determined by the Administrator, with respect to options granted by the acquired entity;
(xiii) to authorize any person to execute on behalf of the Company any instrument required to effect the grant of an Award previously granted by the Administrator;
(xiv) to impose such restrictions, conditions or limitations as it determines appropriate as to the timing and manner of any resale by a Participant or of other subsequent transfers by the Participant of any Shares issued as a result of or under an Award or upon the exercise of an Award, including without limitation, (A) restrictions under an insider trading policy, (B) restrictions as to the use of a specified brokerage firm for such resale or other transfers, and (C) institution of blackout periods on exercises of Awards;
(xv) to provide, either at the time an Award is granted or by subsequent action, that an Award shall contain as a term thereof, a right, either in tandem with the other rights under the Award or as an alternative thereto, of the Participant to receive, without payment to the Company, a number of Shares, cash or a combination thereof, the amount of which is determined by reference to the value of the Award; and
(xvi) to make all other determinations deemed necessary or advisable for administering the Plan and any Award granted hereunder.
(c) Effect of Administrators Decision. All questions arising under the Plan or under any Award shall be decided by the Administrator in its total and absolute discretion. All decisions, determinations and interpretations by the Administrator regarding the Plan, any rules and regulations under the Plan and the terms and conditions of any Award granted hereunder, shall be final and binding on all Participants. The Administrator shall consider such factors as it deems relevant, in its sole and absolute discretion, to making such decisions, determinations and interpretations, including, without limitation, the recommendations or advice of any officer or other employee of the Company and such attorneys, consultants and accountants as it may select.
5. Eligibility.
Awards may be granted only to Directors and Employees of the Company or any of its Affiliates.
6. Term of Plan.
The Plan shall become effective upon its approval by shareholders of the Company. It shall continue in effect for a term of ten (10) years from the date the Plan is approved by the shareholders of the Company unless terminated earlier under Section 17 of the Plan.
7. Term of Award.
Subject to the provisions of the Plan, the term of each Award shall be determined by the Administrator and stated in the Award Agreement, and may extend beyond the termination of the Plan. In the case of an Option or a Stock Appreciation Right, the term shall be ten (10) years from the Grant Date or such shorter term as may be provided in the Award Agreement.
8. Options.
The Administrator may grant an Option or provide for the grant of an Option, either from time to time in the discretion of the Administrator or automatically upon the occurrence of specified events, including, without limitation, the achievement of performance goals or the satisfaction of an event or condition within the control of the Awardee or within the control of others.
(a) Option Agreement. Each Option Agreement shall contain provisions regarding (i) the number of Shares that may be issued upon exercise of the Option, (ii) the type of Option, (iii) the exercise price of the Option and the means of payment of such exercise price, (iv) the term of the Option, (v) such terms and conditions regarding the vesting and/or exercisability of an Option as may be determined from time to time
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by the Administrator, (vi) restrictions on the transfer of the Option and forfeiture provisions, and (vii) such further terms and conditions, in each case not inconsistent with this Plan, as may be determined from time to time by the Administrator.
(b) Exercise Price. The per share exercise price for the Shares to be issued upon exercise of an Option shall be determined by the Administrator, except that the per Share exercise price shall be no less than 100% of the Fair Market Value per Share on the Grant Date.
(c) No Option Repricings. Subject to Section 16(a) of the Plan, the exercise price of an Option may not be reduced without shareholder approval, nor may outstanding Options be cancelled in exchange for cash, other Awards or Options with an exercise price that is less than the exercise price of the original Option without shareholder approval.
(d) No Reload Grants. Options shall not be granted under the Plan in consideration for and shall not be conditioned upon the delivery of Shares to the Company in payment of the exercise price and/or tax withholding obligation under any other employee stock option.
(e) Vesting Period and Exercise Dates. Options granted under this Plan shall vest and/or be exercisable at such time and in such installments during the period prior to the expiration of the Options term as determined by the Administrator, except that no Option granted to an Employee shall first become exercisable within one (1) year from its Grant Date, other than (i) upon a Change of Control as specified in Section 16(b) of the Plan, or (ii) upon the death or Disability of the Awardee, in each case as specified in the Option Agreement. The Administrator shall have the right to make the timing of the ability to exercise any Option granted under this Plan subject to continued active employment, the passage of time and/or such performance requirements as deemed appropriate by the Administrator. At any time after the grant of an Option, the Administrator may reduce or eliminate any restrictions surrounding any Participants right to exercise all or part of the Option, subject to the restrictions set forth above.
(f) Form of Consideration. The Administrator shall determine the acceptable form of consideration for exercising an Option, including the method of payment, either through the terms of the Option Agreement or at the time of exercise of an Option. Acceptable forms of consideration may include:
(i) cash;
(ii) check or wire transfer (denominated in U.S. Dollars);
(iii) subject to any conditions or limitations established by the Administrator, other Shares which (A) in the case of Shares acquired from the Company (whether upon the exercise of an Option or otherwise), have been owned by the Participant for more than six (6) months on the date of surrender (unless this condition is waived by the Administrator), and (B) have a Fair Market Value on the date of surrender equal to or greater than the aggregate exercise price of the Shares as to which said Option shall be exercised (it being agreed that the excess of the Fair Market Value over the aggregate exercise price shall be refunded to the Awardee in cash);
(iv) subject to any conditions or limitations established by the Administrator, the Company withholding shares otherwise issuable upon exercise of an Option;
(v) consideration received by the Company under a broker-assisted sale and remittance program acceptable to the Administrator and in compliance with Applicable Law;
(vi) such other consideration and method of payment for the issuance of Shares to the extent permitted by Applicable Law; or
(vii) any combination of the foregoing methods of payment.
(g) Procedure for Exercise; Rights as a Shareholder.
(i) Any Option granted hereunder shall be exercisable according to the terms of the Plan and at such times and under such conditions as determined by the Administrator and set forth in the applicable Option Agreement.
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(ii) An Option shall be deemed exercised when (A) the Company receives (1) written or electronic notice of exercise (in accordance with the Option Agreement or procedures established by the Administrator) from the person entitled to exercise the Option and (2) full payment for the Shares with respect to which the related Option is exercised, and (B) with respect to Nonqualified Stock Options, provisions acceptable to the Administrator have been made for payment of all applicable withholding taxes.
(iii) Unless provided otherwise by the Administrator or pursuant to this Plan, until the Shares are issued (as evidenced by the appropriate entry on the books of the Company or of a duly authorized transfer agent of the Company), no right to vote or any other rights as a shareholder shall exist with respect to the Shares subject to an Option, notwithstanding the exercise of the Option.
(iv) The Company shall issue (or cause to be issued) such Shares as soon as administratively practicable after the Option is exercised. An Option may not be exercised for a fraction of a Share.
(h) Termination of Employment or Board Membership. The Administrator shall determine as of the Grant Date (subject to modification subsequent to the Grant Date) the effect a termination from membership on the Board by a Director for any reason or a Termination of Employment due to (i) Disability, (ii) Retirement, (iii) death, or (iv) otherwise (including Termination for Cause) shall have on any Option. Unless otherwise provided in the Award Agreement, (w) upon termination from membership on the Board by a Director, any Option held by such Director that (1) has not vested and is not exercisable as of the effective date of such termination from membership on the Board shall be subject to immediate cancellation and forfeiture or (2) is vested and exercisable as of the effective date of such termination shall remain exercisable for five (5) years thereafter, or the remaining term of the Option, if less; (x) a Termination of Employment due to Disability or death or the termination of a Director due to death shall result in immediate vesting of any Option, which shall remain exercisable for three (3) years thereafter, or the remaining term of the Option, if less; (y) provided that Retirement occurs at least one (1) year after the Grant Date, an Option held by an Awardee at Retirement will remain outstanding for the lesser of five (5) years or the remaining term of the option and will continue to vest in accordance with the terms of the Option Agreement as though the Awardee were still employed; and (z) any other Termination of Employment shall result in immediate cancellation and forfeiture of all outstanding Options that have not vested as of the effective date of such Termination of Employment, and any vested and exercisable Options held at the time of such Termination of Employment shall remain exercisable for ninety (90) days thereafter, or the remaining term of the Option, if less, provided, however, that an involuntary Termination of Employment other than a Termination for Cause shall be deemed effective as of the end of any period during which severance is payable.
9. Incentive Stock Option Limitations/Terms.
(a) Eligibility. Only employees (as determined in accordance with Section 3401(c) of the Code and the regulations promulgated thereunder) of the Company or any of its Subsidiaries may be granted Incentive Stock Options. No Incentive Stock Option shall be granted to any such employee who as of the Grant Date owns stock possessing more than 10% of the total combined voting power of the Company.
(b) $100,000 Limitation. Notwithstanding the designation Incentive Stock Option in an Option Agreement, if and to the extent that the aggregate Fair Market Value of the Shares with respect to which Incentive Stock Options are exercisable for the first time by the Awardee during any calendar year (under all plans of the Company and any of its Subsidiaries) exceeds U.S. $100,000, such Options shall be treated as Nonqualified Stock Options. For purposes of this Section 9(b) of the Plan, Incentive Stock Options shall be taken into account in the order in which they were granted. The Fair Market Value of the Shares shall be determined as of the Grant Date.
(c) Transferability. The Option Agreement must provide that an Incentive Stock Option is not transferable by the Awardee otherwise than by will or the laws of descent and distribution, and, during the lifetime of such Awardee, must not be exercisable by any other person. If the terms of an Incentive Stock Option are amended to permit transferability, the Option will be treated for tax purposes as a Nonqualified Stock Option.
(d) Exercise Price. The per Share exercise price of an Incentive Stock Option shall in no event be inconsistent with the requirements for qualification of the Incentive Stock Option under Section 422 of the Code.
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(e) Other Terms. Option Agreements evidencing Incentive Stock Options shall contain such other terms and conditions as may be necessary to qualify, to the extent determined desirable by the Administrator, with the applicable provisions of Section 422 of the Code.
10. Stock Appreciation Rights.
A Stock Appreciation Right is a right that entitles the Awardee to receive, in cash or Shares (as determined by the Administrator), value equal to or otherwise based on the excess of (i) the Fair Market Value of a specified number of Shares at the time of exercise over (ii) the aggregate exercise price of the right, as established by the Administrator on the Grant Date. Stock Appreciation Rights may be granted to Awardees either alone (freestanding) or in addition to or in tandem with other Awards granted under the Plan and may, but need not, relate to a specific Option granted under Section 8 of the Plan. Any Stock Appreciation Right granted in tandem with an Option may be granted at the same time such Option is granted or at any time thereafter before exercise or expiration of such Option. All Stock Appreciation Rights under the Plan shall be granted subject to the same terms and conditions applicable to Options as set forth in Section 8 of the Plan. Subject to the provisions of Section 8 of the Plan, the Administrator may impose such other conditions or restrictions on any Stock Appreciation Right as it shall deem appropriate. Stock Appreciation Rights may be settled in Shares or cash as determined by the Administrator.
11. Stock Awards.
(a) Stock Award Agreement. Each Stock Award Agreement shall contain provisions regarding (i) the number of Shares subject to such Stock Award or a formula for determining such number, (ii) the purchase price of the Shares, if any, and the means of payment for the Shares, (iii) the performance criteria, if any, and level of achievement versus these criteria that shall determine the number of Shares granted, issued, retainable and/or vested, (iv) such terms and conditions on the grant, issuance, vesting and/or forfeiture of the Shares as may be determined from time to time by the Administrator, (v) restrictions on the transferability of the Stock Award, and (vi) such further terms and conditions, in each case not inconsistent with this Plan, as may be determined from time to time by the Administrator. No condition that is based upon performance criteria and level of achievement versus such criteria shall be based on performance over a period of less than one year, and no condition that is based upon continued employment or the passage of time shall provide for vesting in full of a Stock Award in less than three (3) years from the date the Stock Award is made, other than (i) with respect to such Stock Awards that are issued upon the exercise or settlement of Options or Stock Appreciation Rights, (ii) upon a Change of Control as specified in Section 16(b) of the Plan, (iii) upon the death, Disability or Retirement of the Awardee, in each case as specified in the Stock Award Agreement, or (iv) for up to 10% of the total Shares authorized to be issued under the Plan in the aggregate subject to Stock Awards or Other Stock-Based Awards which shall have no minimum vesting period. The Administrator shall be prohibited from waiving the minimum vesting conditions set forth above except under the circumstances in clauses (i) through (iv) of the immediately preceding sentence.
(b) Restrictions and Performance Criteria. The grant, issuance, retention and/or vesting of Stock Awards issued to Employees may be subject to such performance criteria and level of achievement versus these criteria as the Administrator shall determine, which criteria may be based on financial performance, personal performance evaluations and/or completion of service by the Awardee. Notwithstanding anything to the contrary herein, the performance criteria for any Stock Award that is intended to satisfy the requirements for performance-based compensation under Section 162(m) of the Code shall be established by the Administrator based on one or more Qualifying Performance Criteria selected by the Administrator and specified in writing not later than ninety (90) days after the commencement of the period of service (or, if earlier, the elapse of 25% of such period) to which the performance goals relate or otherwise within the time period required by the Code or the applicable Treasury Regulations, provided that the outcome is substantially uncertain at that time.
(c) Termination of Employment or Board Membership. The Administrator shall determine as of the Grant Date (subject to modification subsequent to the Grant Date) the effect a termination from membership on the Board by a Director for any reason or a Termination of Employment due to (i) Disability, (ii) Retirement, (iii) death, or (iv) otherwise (including Termination for Cause) shall have on any Stock Award. Unless otherwise provided in the Award Agreement, (w) a termination from membership on the Board by a Director due to Disability or death shall result in immediate vesting of a Stock Award; (x) a Termination of Employment due
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to Disability or death shall result in vesting of a prorated portion of any Stock Award, effective as of the end of the applicable performance or vesting period or other period of restriction, based upon the full months of the applicable performance period, vesting period or other period of restriction elapsed as of the end of the month in which the Termination of Employment due to Disability or death occurs over the total number of months in such period; (y) provided that Retirement occurs at least one (1) year after the Grant Date, an Award held by an Awardee at Retirement will remain outstanding for the lesser of five (5) years or the remaining term of the Award and will continue to vest in accordance with the terms of the Award Agreement as though the Awardee were still employed, subject to the requirement that the amount of any Award shall not be determined before the end of the applicable performance or vesting period or other period of restriction; and (z) any other Termination of Employment or termination from membership on the Board by a Director (including, but not limited to, Retirement before the one (1) year anniversary of the Grant Date) shall result in immediate cancellation and forfeiture of all outstanding, unvested Stock Awards, provided, however, that, with respect to an Employee, an involuntary Termination of Employment other than a Termination for Cause shall be deemed effective as of the end of any period during which severance is payable.
(d) Rights as a Shareholder. Unless otherwise provided for by the Administrator, the Participant shall have the rights equivalent to those of a shareholder and shall be a shareholder only after Shares are issued (as evidenced by the appropriate entry on the books of the Company or of a duly authorized transfer agent of the Company) to the Participant.
12. Other Stock-Based Awards.
(a) Other Stock-Based Awards. An Other Stock-Based Award means any other type of equity-based or equity-related Award not otherwise described by the terms of this Plan (including the grant or offer for sale of unrestricted Shares) in such amount and subject to such terms and conditions as the Administrator shall determine. Such Awards may involve the transfer of actual Shares to Participants, or payment in cash or otherwise of amounts based on the value of Shares. Each Other Stock-Based Award will be evidenced by an Award Agreement containing such terms and conditions as may be determined by the Administrator. No condition that is based upon performance criteria and level of achievement versus such criteria shall be based on performance over a period of less than one year and no condition that is based upon continued employment or the passage of time shall provide for vesting in full of an Other Stock-Based Award in less than three (3) years from the date the Other Stock-Based Award is made, other than (i) with respect to such Other Stock-Based Awards that are issued upon the exercise or settlement of Options or Stock Appreciation Rights, (ii) upon a Change of Control as specified in Section 16(b) of the Plan, (iii) upon the death, Disability or Retirement of the Awardee, in each case as specified in the Other Stock-Based Award Agreement, or (iv) for up to 10% of the total Shares authorized to be issued under the Plan in the aggregate subject to Stock Awards or Other Stock-Based Awards which shall have no minimum vesting period. The Administrator shall be prohibited from waiving the minimum vesting conditions set forth above except under the circumstances in clauses (i) through (iv) of the immediately preceding sentence.
(b) Value of Other Stock-Based Awards. Each Other Stock-Based Award shall be expressed in terms of Shares or units based on Shares, as determined by the Administrator. The Administrator may establish performance goals in its discretion. If the Administrator exercises its discretion to establish performance goals, the number and/or value of Other Stock-Based Awards that will be paid out to the Participant will depend on the extent to which the performance goals are met. Notwithstanding anything to the contrary herein, the performance criteria for any Other Stock-Based Award that is intended to satisfy the requirements for performance-based compensation under Section 162(m) of the Code shall be established by the Administrator based on one or more Qualifying Performance Criteria selected by the Administrator and specified in writing not later than ninety (90) days after the commencement of the period of service (or, if earlier, the elapse of 25% of such period) to which the performance goals relate and otherwise within the time period required by the Code and the applicable Treasury Regulations, provided that the outcome is substantially uncertain at that time.
(c) Payment of Other Stock-Based Awards. Payment, if any, with respect to Other Stock-Based Awards shall be made in accordance with the terms of the Award, in cash or Shares as the Administrator determines.
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(d) Termination of Employment or Board Membership. The Administrator shall determine as of the Grant Date (subject to modification subsequent to the Grant Date) the effect a termination from membership on the Board by a Director for any reason or a Termination of Employment due to (i) Disability, (ii) Retirement, (iii) death, or (iv) otherwise (including Termination for Cause) shall have on any Other Stock-Based Award. Unless otherwise provided in the Award Agreement, (w) the termination from membership on the Board of a Director for any reason shall result in immediate vesting; (x) a Termination of Employment due to Disability or death shall result in vesting of a prorated portion of any Other Stock-Based Award, effective as of the end of the applicable performance or vesting period or other period of restriction, based upon the full months of the applicable performance period, vesting period or other period of restriction elapsed as of the end of the month in which the Termination of Employment due to Disability or death occurs over the total number of months in such period; (y) provided that Retirement occurs at least one (1) year after the Grant Date, an Award held by an Awardee at Retirement will remain outstanding for the lesser of five (5) years or the remaining term of the Award and will continue to vest in accordance with the terms of the Award Agreement as though the Awardee were still employed, subject to the requirement that the amount of any Award shall not be determined before the end of the applicable performance or vesting period or other period of restriction; and (z) any other Termination of Employment (including but not limited to Retirement before the one (1) year anniversary of the Grant Date) shall result in immediate cancellation and forfeiture of all outstanding, unvested Other Stock-Based Awards, provided, however, that an involuntary Termination of Employment other than a Termination for Cause shall be deemed effective as of the end of any period during which severance is payable.
13. Cash Awards.
Each Cash Award will confer upon the Participant the opportunity to earn a future payment tied to the level of achievement with respect to one or more performance criteria established for a performance period.
(a) Cash Award. Each Cash Award may contain provisions regarding (i) the amounts potentially payable to the Participant as a Cash Award, (ii) the performance criteria and level of achievement versus these criteria which shall determine the amount of such payment, (iii) the period as to which performance shall be measured for establishing the amount of any payment, (iv) the timing of any payment earned by virtue of performance, (v) restrictions on the alienation or transfer of the Cash Award prior to actual payment, (vi) forfeiture provisions, and (vii) such further terms and conditions, in each case not inconsistent with the Plan, as may be determined from time to time by the Administrator. The maximum amount payable as a Cash Award that is settled for cash may be a multiple of the target amount payable, but the maximum amount payable pursuant to portions of Cash Awards earned with respect to any fiscal year to any Awardee shall not exceed U.S. $10,000,000.
(b) Performance Criteria. The Administrator shall establish the performance criteria and level of achievement versus these criteria which shall determine the amounts payable under a Cash Award, which criteria may be based on financial performance and/or personal performance evaluations. The Administrator may specify the percentage of the target Cash Award that is intended to satisfy the requirements for performance-based compensation under Section 162(m) of the Code. Notwithstanding anything to the contrary herein, the performance criteria for any portion of a Cash Award that is intended to satisfy the requirements for performance-based compensation under Section 162(m) of the Code shall be a measure established by the Administrator based on one or more Qualifying Performance Criteria selected by the Administrator and specified in writing not later than ninety (90) days after the commencement of the period of service (or, if earlier, the elapse of 25% of such period) to which the performance goals relate and otherwise within the time period required by the Code and the applicable Treasury Regulations, provided that the outcome is substantially uncertain at that time.
(c) Timing and Form of Payment. The Administrator shall determine the time of payment of any Cash Award. The Administrator may provide for or, subject to such terms and conditions as the Administrator may specify, may permit an Awardee to elect for the payment of any Cash Award to be deferred to a specified date or event. The Administrator may specify the form of payment of Cash Awards, which may be cash or other property, including Shares, or may provide for an Awardee to have the option for his or her Cash Award, or
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such portion thereof as the Administrator may specify, to be paid in whole or in part in cash or other property, including Shares. To the extent that a Cash Award is in the form of cash, the Administrator may determine whether a payment is in U.S. dollars or foreign currency.
(d) Termination of Employment or Board Membership. The Administrator shall determine as of the Grant Date (subject to modification subsequent to the Grant Date) the effect a termination from membership on the Board by a Director for any reason or a Termination of Employment due to (i) Disability, (ii) Retirement, (iii) death, or (iv) otherwise (including Termination for Cause) shall have on any Cash Award. Unless otherwise provided in the Award Agreement, (w) termination from membership on the Board by a Director due to Disability or death shall result in immediate vesting of any Cash Award; (x) a Termination of Employment due to Disability or death shall result in vesting of a prorated portion of any Cash Award, effective as of the end of the applicable performance period, based upon the full months of the applicable performance period elapsed as of the end of the month in which the Termination of Employment due to Disability or death occurs over the total number of months in such period; (y) provided that Retirement occurs at least one (1) year after the first day of the performance period, an Award held by an Awardee at Retirement will remain outstanding for the lesser of five (5) years or the remaining term of the Award and will continue to vest in accordance with the terms of the Award Agreement as though the Awardee were still employed, subject to the requirement that the amount of any Award shall not be determined before the end of the applicable performance period; and (z) any other Termination of Employment or termination from Board membership (including but not limited to Retirement before the one (1) year anniversary of the first day of the performance period) shall result in immediate cancellation and forfeiture of all outstanding, unvested Cash Awards, provided, however, that an Awardee who incurs an involuntary Termination of Employment other than a Termination for Cause at least one year after the beginning of an applicable performance cycle for a performance based Award shall receive a partial Award, subject to the requirement that the amount of such performance-based Award shall not be determined before the end of the applicable performance period, and shall be prorated based upon the full months of the applicable performance period elapsed as of the end of the month in which the Termination of Employment occurs over the total number of months in the performance period.
14. Other Provisions Applicable to Awards.
(a) Non-Transferability of Awards. Unless determined otherwise by the Administrator, an Award may not be sold, pledged, assigned, hypothecated, transferred or disposed of in any manner other than by beneficiary designation, will or by the laws of descent or distribution. The Administrator may make an Award transferable to an Awardees family member or any other person or entity. If the Administrator makes an Award transferable, either as of the Grant Date or thereafter, such Award shall contain such additional terms and conditions as the Administrator deems appropriate, and any transferee shall be deemed to be bound by such terms upon acceptance of such transfer.
(b) Qualifying Performance Criteria. For purposes of this Plan, the term Qualifying Performance Criteria shall mean any one or more of the following performance criteria, either individually, alternatively or in any combination, applied to either the Company as a whole or to a business unit, Affiliate or business segment, either individually, alternatively or in any combination, and measured either annually or cumulatively over a period of years, on an absolute basis or relative to a pre-established target, to previous years results or to a designated comparison group, in each case as specified by the Committee in the Award: (i) sales or cash return on sales; (ii) cash flow or free cash flow or net cash from operating activity; (iii) earnings (including gross margin, earnings before or after interest and taxes, earnings before taxes, and net earnings); (iv) basic or diluted earnings per share; (v) growth in earnings or earnings per share; (vi) stock price; (vii) return on equity or average shareholders equity; (viii) total shareholder return; (ix) return on capital; (x) return on assets or net assets; (xi) return on investments; (xii) revenue or gross profits; (xiii) income before or after interest, taxes, depreciation and amortization, or net income; (xiv) pretax income before allocation of corporate overhead and bonus; (xv) operating income or net operating income; (xvi) operating profit or net operating profit (whether before or after taxes); (xvii) operating margin; (xviii) return on operating revenue; (xix) working capital or net working capital; (xx) market share; (xxi) asset velocity index; ( xxii) contract awards or backlog; ( xxiii) overhead or other expense or cost reduction; (xxiv) growth in shareholder value relative to the moving average of the S&P 500 Index or a peer group index; (xxv) credit rating; (xxvi) strategic plan development and implementation; (xxvii) improvement in workforce diversity; (xxviii) customer satisfaction; (xxix) employee satisfaction; (xxx) management succession plan development and implementation; and (xxxi) employee
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retention. With respect to any Award that is intended to satisfy the requirements for performance-based compensation under Section 162(m) of the Code, the performance criteria must be Qualifying Performance Criteria, and the Administrator will (within the first quarter of the performance period, but in no event more than ninety (90) days into that period) establish the specific performance targets (including thresholds and whether to exclude certain extraordinary, non-recurring, or similar items) and award amounts (subject to the right of the Administrator to exercise discretion to reduce payment amounts following the conclusion of the performance period).
(c) Certification. Prior to the payment of any compensation under an Award intended to qualify as performance-based compensation under Section 162(m) of the Code, the Administrator shall certify in writing the extent to which any Qualifying Performance Criteria and any other material terms under such Award have been satisfied (other than in cases where such criteria relate solely to the increase in the value of the Common Shares).
(d) Discretionary Adjustments Pursuant to Section 162(m). Notwithstanding satisfaction or completion of any Qualifying Performance Criteria, to the extent specified as of the Grant Date, the number of Shares, Options or other benefits granted, issued, retainable and/or vested under an Award on account of satisfaction of such Qualifying Performance Criteria may be reduced by the Administrator on the basis of such further considerations as the Administrator in its sole discretion shall determine.
(e) Other Forfeiture Events. The Administrator may, in its discretion, also require repayment to the Company of all or any portion of an Award if the amount of the Award was calculated based upon the achievement of certain financial results that were subsequently the subject of a restatement of the Companys financial statements within a period of one year after the payment or settlement of the Award, the Participant engaged in misconduct or other culpable conduct (as determined by the Committee in its sole discretion) that caused or contributed to the need for the restatement of the financial statements, and the amount of the Award would have been lower than the amount actually awarded to the Participant had the financial results been properly reported. This provision shall not be the Companys exclusive remedy with respect to such matters.
15. Dividends and Dividend Equivalents.
Awards (other than Options and Stock Appreciation Rights and performance-based awards) may provide the Awardee with the right to receive dividend payments or dividend equivalent payments on the Shares subject to the Award, whether or not such Award is vested. Such payments may be made in cash, Shares or Stock Units or may be credited as cash or Stock Units to an Awardees account and later settled in cash or Shares or a combination thereof, as determined by the Administrator. Such payments and credits may be subject to such conditions and contingencies as the Administrator may establish.
16. Adjustments upon Changes in Capitalization, Organic Change or Change of Control.
(a) Adjustment Clause. In the event of (i) a stock dividend, stock split, reverse stock split, share combination, or recapitalization or similar event affecting the capital structure of the Company (each, a Share Change), or (ii) a merger, consolidation, acquisition of property or shares, separation, spin-off, reorganization, stock rights offering, liquidation, Disaffiliation, or similar event affecting the Company or any of its Subsidiaries (each, an Organic Change), the Administrator or the Board shall make such substitutions or adjustments to outstanding Awards as it deems appropriate and equitable. In its discretion, such adjustments may include, without limitation, such proportionate adjustments that it deems appropriate to reflect such change with respect to (i) the Share limitations set forth in Sections 3, 11(a) and 12(a) of the Plan, (ii) the number and kind of Shares covered by each outstanding Award, and (iii) the price per Share subject to each such outstanding Award. In the case of Organic Changes, such adjustments may include, without limitation, (x) the cancellation of outstanding Awards in exchange for payments of cash, property or a combination thereof having an aggregate value equal to the value of such Awards, as determined by the Administrator or the Board in its sole discretion (it being understood that in the case of an Organic Change with respect to which shareholders receive consideration other than publicly traded equity securities of the ultimate surviving entity, any such determination by the Administrator that the value of an Option or Stock Appreciation Right shall for this purpose be deemed to equal the excess, if any, of the value of the consideration being paid for each Share pursuant to such Organic Change over the exercise price of such Option or Stock Appreciation Right shall conclusively be deemed valid); (y) the substitution of other property
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(including, without limitation, cash or other securities of the Company and securities of entities other than the Company) for the Shares subject to outstanding Awards; and (z) in connection with any Disaffiliation, arranging for the assumption of Awards, or replacement of Awards with new awards based on other property or other securities (including, without limitation, other securities of the Company and securities of entities other than the Company), by the affected Subsidiary, Affiliate, or division or by the entity that controls such Subsidiary, Affiliate, or division following such Disaffiliation (as well as any corresponding adjustments to Awards that remain based upon Company securities).
(b) Change of Control. In the event of a Change of Control, unless otherwise determined by the Administrator as of the Grant Date of a particular Award (or subsequent to the Grant Date), the following acceleration, exercisability and valuation provisions shall apply:
(i) On the date that such Change of Control occurs, any or all Options and Stock Appreciation Rights awarded under this Plan not previously exercisable and vested shall become fully exercisable and vested.
(ii) Except as may be provided in an individual severance or employment agreement (or severance plan) to which an Awardee is a party, in the event of an Awardees Termination of Employment within two (2) years after a Change of Control for any reason other than because of the Awardees death, Retirement, Disability or Termination for Cause, each Option and Stock Appreciation Right held by the Awardee (or a transferee) that is vested following such Termination of Employment shall remain exercisable until the earlier of the third (3rd) anniversary of such Termination of Employment (or any later date until which it would remain exercisable under such circumstances by its terms) or the expiration of its original term. In the event of an Awardees Termination of Employment more than two (2) years after a Change of Control, or within two (2) years after a Change of Control because of the Awardees death, Retirement, Disability or Termination for Cause, the provisions of Sections 8(h) and 10 of the Plan shall govern (as applicable).
(iii) On the date that such Change of Control occurs, the restrictions and conditions applicable to any or all Stock Awards, Other Stock-Based Awards and Cash Awards shall lapse and such Awards shall be fully vested. Unless otherwise provided in an Award at the Grant Date, upon the occurrence of a Change of Control, any performance based Award shall be deemed fully earned at the target amount as of the date on which the Change of Control occurs. All Stock Awards, Other Stock-Based Awards and Cash Awards shall be settled or paid within thirty (30) days of vesting hereunder. Notwithstanding the foregoing, if the Change of Control would not qualify as a permissible date of distribution under Section 409A(a)(2)(A) of the Code, and the regulations thereunder, the Awardee shall be entitled to receive the Award from the Company on the date that would have applied absent this provision, with interest in the case of Cash Awards from the vesting date to the payment date at the applicable federal mid-term rate under Section 7872 of the Code in effect for the month in which the Change of Control occurred.
(c) Section 409A. Notwithstanding the foregoing: (i) any adjustments made pursuant to Section 16(a) of the Plan to Awards that are considered deferred compensation within the meaning of Section 409A of the Code shall be made in compliance with the requirements of Section 409A of the Code; (ii) any adjustments made pursuant to Section 16(a) of the Plan to Awards that are not considered deferred compensation subject to Section 409A of the Code shall be made in such a manner as to ensure that after such adjustment, the Awards either continue not to be subject to Section 409A of the Code or comply with the requirements of Section 409A of the Code; (iii) the Administrator shall not have the authority to make any adjustments pursuant to Section 16(a) of the Plan to the extent that the existence of such authority would cause an Award that is not intended to be subject to Section 409A of the Code to be subject thereto; and (iv) if any Award is subject to Section 409A of the Code, Section 16(b) of the Plan shall be applicable only to the extent specifically provided in the Award Agreement and permitted pursuant to Section 25 of the Plan in order to ensure that such Award complies with Code Section 409A.
17. Amendment and Termination of the Plan.
(a) Amendment and Termination. The Administrator may amend, alter or discontinue the Plan or any Award Agreement, but any such amendment shall be subject to approval of the shareholders of the Company in the manner and to the extent required by Applicable Law. In addition, without limiting the foregoing, unless approved by the shareholders of the Company and subject to Section 16(a), no such amendment shall be made that would:
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(i) increase the maximum aggregate number of Shares which may be subject to Awards granted under the Plan;
(ii) reduce the minimum exercise price for Options or Stock Appreciation Rights granted under the Plan;
(iii) reduce the exercise price of outstanding Options or Stock Appreciation Rights; or
(iv) result in outstanding Options or Stock Appreciations Rights being cancelled in exchange for cash, other Awards, or Options or Stock Appreciation Rights with an exercise price that is less than the exercise price of the original Options or Stock Appreciation Rights.
(b) Effect of Amendment or Termination. No amendment, suspension or termination of the Plan shall impair the rights of any Participant with respect to an outstanding Award, unless mutually agreed otherwise between the Participant and the Administrator, which agreement must be in writing and signed by the Participant and the Company, except that no such agreement shall be required if the Administrator determines in its sole discretion that such amendment either (i) is required or advisable in order for the Company, the Plan or the Award to satisfy any Applicable Law or to meet the requirements of any accounting standard, or (ii) is not reasonably likely to significantly diminish the benefits provided under such Award, or that any such diminishment has been adequately compensated, except following a Change of Control. Termination of the Plan shall not affect the Administrators ability to exercise the powers granted to it hereunder with respect to Awards granted under the Plan prior to the date of such termination.
(c) Effect of the Plan on Other Arrangements. Neither the adoption of the Plan by the Board or a Committee nor the submission of the Plan to the shareholders of the Company for approval shall be construed as creating any limitations on the power of the Board or any Committee to adopt such other incentive arrangements as it or they may deem desirable, including without limitation, the granting of restricted shares or restricted share units or stock options otherwise than under the Plan, and such arrangements may be either generally applicable or applicable only in specific cases.
18. Designation of Beneficiary.
(a) An Awardee may file a written designation of a beneficiary who is to receive the Awardees rights pursuant to Awardees Award or the Awardee may include his or her Awards in an omnibus beneficiary designation for all benefits under the Plan. To the extent that Awardee has completed a designation of beneficiary while employed with the Company, such beneficiary designation shall remain in effect with respect to any Award hereunder until changed by the Awardee to the extent enforceable under Applicable Law.
(b) Such designation of beneficiary may be changed by the Awardee at any time by written notice. In the event of the death of an Awardee and in the absence of a beneficiary validly designated under the Plan who is living at the time of such Awardees death, the Company shall allow the legal representative of the Awardees estate to exercise the Award.
19. No Right to Awards or to Employment.
No person shall have any claim or right to be granted an Award and the grant of any Award shall not be construed as giving an Awardee the right to continue in the employ of the Company or its Affiliates. Further, the Company and its Affiliates expressly reserve the right, at any time, to dismiss any Employee or Awardee at any time without liability or any claim under the Plan, except as provided herein or in any Award Agreement entered into hereunder.
20. Legal Compliance.
Shares shall not be issued pursuant to an Option, Stock Appreciation Right, Stock Award or Other Stock-Based Award unless such Option, Stock Appreciation Right, Stock Award or Other Stock-Based Award and the issuance and delivery of such Shares shall comply with Applicable Law and shall be further subject to the approval of counsel for the Company with respect to such compliance. Unless the Awards and Shares covered by this Plan have been registered under the Securities Act or the Company has determined that such registration is unnecessary, each person receiving an Award and/or Shares pursuant to any Award may be required by the Company to give a representation in writing that such person is acquiring such Shares for his or her own account for investment and not with a view to, or for sale in connection with, the distribution of any part thereof.
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21. Inability to Obtain Authority.
To the extent the Company is unable to or the Administrator deems it unfeasible to obtain authority from any regulatory body having jurisdiction, which authority is deemed by the Companys counsel to be advisable or necessary to the lawful issuance and sale of any Shares hereunder, the Company shall be relieved of any liability with respect to the failure to issue or sell such Shares as to which such requisite authority shall not have been obtained.
22. Reservation of Shares.
The Company, during the term of this Plan, will at all times reserve and keep available such number of Shares as shall be sufficient to satisfy the requirements of the Plan.
23. Notice.
Any written notice to the Company required by any provisions of this Plan shall be addressed to the Secretary of the Company and shall be effective when received.
24. Governing Law; Interpretation of Plan and Awards.
(a) This Plan and all determinations made and actions taken pursuant hereto shall be governed by the substantive laws, but not the choice of law rules, of the state of Indiana, except as to matters governed by U.S. federal law.
(b) In the event that any provision of the Plan or any Award granted under the Plan is declared to be illegal, invalid or otherwise unenforceable by a court of competent jurisdiction, such provision shall be reformed, if possible, to the extent necessary to render it legal, valid and enforceable, or otherwise deleted, and the remainder of the terms of the Plan and/or Award shall not be affected except to the extent necessary to reform or delete such illegal, invalid or unenforceable provision.
(c) The headings preceding the text of the sections hereof are inserted solely for convenience of reference, and shall not constitute a part of the Plan, nor shall they affect its meaning, construction or effect.
(d) The terms of the Plan and any Award shall inure to the benefit of and be binding upon the parties hereto and their respective permitted heirs, beneficiaries, successors and assigns.
25. Section 409A.
It is the intention of the Company that no Award shall be deferred compensation subject to Section 409A of the Code, unless and to the extent that the Administrator specifically determines otherwise, and the Plan and the terms and conditions of all Awards shall be interpreted accordingly. The terms and conditions governing any Awards that the Administrator determines will be subject to Section 409A of the Code, including any rules for elective or mandatory deferral of the delivery of cash or Shares pursuant thereto and any rules regarding treatment of such Awards in the event of a Change of Control, shall be set forth in the applicable Award Agreement, deferral election forms and procedures, and rules established by the Administrator, and shall comply in all respects with Section 409A of the Code. The following rules will apply to Awards intended to be subject to Section 409A of the Code (409A Awards):
(a) If a Participant is permitted to elect to defer an Award or any payment under an Award, such election will be permitted only at times in compliance with Code Section 409A, including applicable transition rules thereunder.
(b) The Company shall have no authority to accelerate distributions relating to 409A Awards in excess of the authority permitted under Section 409A.
(c) Any distribution of a 409A Award following a Termination of Employment that would be subject to Code Section 409A(a)(2)(A)(i) as a distribution following a separation from service of a specified employee as defined under Code Section 409A(a)(2)(B)(i), shall occur no earlier than the expiration of the six-month period following such Termination of Employment.
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(d) In the case of any distribution of a 409A Award, if the timing of such distribution is not otherwise specified in the Plan or an Award Agreement or other governing document, the distribution shall be made not later than the end of the calendar year during which the settlement of the 409A Award is specified to occur.
(e) In the case of an Award providing for distribution or settlement upon vesting or the lapse of a risk of forfeiture, if the time of such distribution or settlement is not otherwise specified in the Plan or an Award Agreement or other governing document, the distribution or settlement shall be made not later than March 15 of the year following the year in which the Award vested or the risk of forfeiture lapsed.
26. Limitation on Liability.
The Company and any Affiliate which is in existence or hereafter comes into existence shall not be liable to a Participant, an Employee, an Awardee or any other persons as to:
(a) The Non-Issuance of Shares. The non-issuance or sale of Shares as to which the Company has been unable to obtain from any regulatory body having jurisdiction the authority deemed by the Companys counsel to be necessary to the lawful issuance and sale of any shares hereunder; and
(b) Tax or Exchange Control Consequences. Any tax consequence expected, but not realized, or any exchange control obligation owed, by any Participant, Employee, Awardee or other person due to the receipt, exercise or settlement of any Option or other Award granted hereunder.
27. Unfunded Plan.
Insofar as it provides for Awards, the Plan shall be unfunded. Although bookkeeping accounts may be established with respect to Awardees who are granted Stock Awards or Other Stock-Based Awards under this Plan, any such accounts will be used merely as a bookkeeping convenience. The Company shall not be required to segregate any assets which may at any time be represented by Awards, nor shall this Plan be construed as providing for such segregation. Neither the Company nor the Administrator shall be deemed to be a trustee of stock or cash to be awarded under the Plan. Any liability of the Company to any Participant with respect to an Award shall be based solely upon any contractual obligations which may be created by the Plan; no such obligation of the Company shall be deemed to be secured by any pledge or other encumbrance on any property of the Company. Neither the Company nor the Administrator shall be required to give any security or bond for the performance of any obligation which may be created by this Plan.
28. Foreign Employees.
Awards may be granted hereunder to Employees who are foreign nationals, who are located outside the United States or who are not compensated from a payroll maintained in the United States, or who are otherwise subject to (or could cause the Company to be subject to) legal or regulatory provisions of countries or jurisdictions outside the United States, on such terms and conditions different from those specified in the Plan as may, in the judgment of the Administrator, be necessary or desirable to foster and promote achievement of the purposes of the Plan, and, in furtherance of such purposes, the Administrator may make such modifications, amendments, procedures, or subplans as may be necessary or advisable to comply with such legal or regulatory provisions.
29. Tax Withholding.
Each Participant shall pay to the Company, or make arrangements satisfactory to the Company regarding the payment of, any federal, state, local or foreign taxes of any kind required by law to be withheld with respect to any Award under the Plan no later than the date as of which any amount under such Award first becomes includible in the gross income of the Participant for any tax purposes with respect to which the Company has a tax withholding obligation. Unless otherwise determined by the Company, withholding obligations may be settled with Shares, including Shares that are part of the Award that gives rise to the withholding requirement; provided, however, that not more than the legally required minimum withholding may be settled with Shares. The obligations of the Company under the Plan shall be conditional on such payment or arrangements, and the Company and its Affiliates shall, to the extent permitted by law, have the right to deduct any such taxes from any vested Shares or any other payment due to the Participant at that time or at any future time. The Administrator may establish such procedures as it deems appropriate, including making irrevocable elections, for the settlement of withholding obligations with Shares.
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Appendix B
ARVINMERITOR, INC.
INCENTIVE
COMPENSATION PLAN
(Amended and Restated as
of November 5, 2009)
1. PURPOSES.
The purposes of the Incentive Compensation Plan (the Plan) are to provide a reward and an incentive to employees in managerial, staff or technical capacities who have contributed in the then-current fiscal year and, in the future, are likely to contribute to the success of the Corporation and to enhance the Corporations ability to attract and retain outstanding employees to serve in such capacities.
2. DEFINITIONS.
For the purpose of the Plan, the following terms shall have the meanings shown:
(a) | ArvinMeritor. ArvinMeritor, Inc., an Indiana corporation. | ||
(b) | Board of Directors. The Board of Directors of ArvinMeritor. | ||
(c) | Committee. The Compensation and Management Development Committee, designated by the Board of Directors, consisting of three or more members of the Board of Directors who are not eligible to participate in the Plan. | ||
(d) | Corporation. ArvinMeritor and such of its subsidiaries and affiliates as may be designated by the Board of Directors. | ||
(e) | Employees. Persons in the salaried employ of the Corporation (including those on authorized leave of absence) during some part of the fiscal year for which an award is made. Unless also an employee of the Corporation, no member of the Board of Directors shall be eligible to participate in the Plan. | ||
(f) | Grant Committee. The Committee excluding those members of the Committee who are not, at the time any award is made under paragraph 4, both outside directors as defined for purposes of Section 162(m) and the regulations thereunder and Non-Employee Directors as defined in rule 16b-3(b)(3)(i) under the Securities Exchange Act of 1934, as amended, for purposes of Section 16 of that Act and the rules thereunder. | ||
(g) | Section 409A. Section 409A of the Internal Revenue Code of 1986, as amended, or any successor provision, and any regulations or other guidance issued thereunder. | ||
(h) | Section 162(m). Section 162(m) of the Internal Revenue Code of 1986, as amended, or any successor provision, and any regulation or other guidance issued thereunder. |
3. AWARDS NOT INTENDED TO QUALIFY UNDER SECTION 162(M).
(a) The Chief Executive Officer of ArvinMeritor shall submit to the Committee, within 35 days after the end of each fiscal year, recommendations concerning awards under this paragraph 3 for that fiscal year.
(b) The Committee, in its discretion, shall annually following the close of the immediately preceding fiscal year, determine (i) the extent to which awards, if any, shall be made under this paragraph 3; (ii) the employees to whom any such awards shall be made; (iii) the amount of any such award; and (iv) subject to Section 409A, the form, terms and conditions of such awards. Subject to paragraph 7(a) of this Plan, the Committee may determine, among other things, whether and to what extent awards shall be paid in installments.
(c) The Corporation shall promptly notify each person to whom an award has been made and pay the award in accordance with the determinations of the Committee.
(d) A cash award may be made with respect to an employee who has died. Any such award shall be paid to the legal representative or representatives of the estate of such employee.
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4. AWARDS INTENDED TO QUALIFY UNDER SECTION 162(M).
(a) In addition to awards that may be made by the Committee under paragraph 3, the Grant Committee may make awards to employees from time to time on terms consistent with the provisions of the Plan as performance compensation awards in order that such awards constitute qualified performance-based compensation under Section 162(m). The Grant Committee shall exercise all other responsibilities, powers and authority not reserved to the Board of Directors relating to awards made under this paragraph 4. With respect to each such performance compensation award, the Grant Committee shall, on or before the 90th day of the applicable fiscal year, establish, in writing, applicable performance goals and the performance objectives to be used in determining whether and to what extent awards shall be deemed to be earned in respect of such fiscal year. The performance goals shall be based on one or more of the following objective performance criteria or components thereof selected by the Grant Committee to measure the performance of ArvinMeritor, a division or business component (which may but need not be a subsidiary) of ArvinMeritor or both for a fiscal year: (i) sales or cash return on sales; (ii) cash flow or free cash flow or net cash from operating activity; (iii) earnings (including gross margin, earnings before or after interest and taxes, earnings before taxes, and net earnings); (iv) basic or diluted earnings per share; (v) growth in earnings or earnings per share; (vi) stock price; (vii) return on equity or average shareholders equity; (viii) total shareholder return; (ix) return on capital; (x) return on assets or net assets; (xi) return on investments; (xii) revenue or gross profits; (xiii) income before or after interest, taxes, depreciation and amortization, or net income; (xiv) pretax income before allocation of corporate overhead and bonus; (xv) operating income or net operating income; (xvi) operating profit or net operating profit (whether before or after taxes); (xvii) operating margin; (xviii) return on operating revenue; (xix) working capital or net working capital; (xx) market share; (xxi) asset velocity index; (xxii) contract awards or backlog; (xxiii) overhead or other expense or cost reduction; (xxiv) growth in shareholder value relative to the moving average of the S&P 500 Index or a peer group index; (xxv) credit rating; (xxvi) strategic plan development and implementation; (xxvii) improvement in workforce diversity; (xxviii) customer satisfaction; (xxix) employee satisfaction; (xxx) management succession plan development and implementation; and (xxxi) employee retention. Such performance goals and performance objectives also may be based solely on ArvinMeritors performance or the performance of an affiliate, division or business component of ArvinMeritor, or based on the relative performance of other companies or upon comparisons of any of the indicators of performance relative to other companies. Each such performance criterion shall be determined in accordance with generally accepted accounting principles, if applicable, as consistently applied by the Corporation and, if so determined by the Grant Committee at the time the award is made, and to the extent permitted under Section 162(m), adjusted to omit the effects of extraordinary items, gain or loss on the disposal of a business segment, unusual or infrequently occurring events and transactions and cumulative effects of changes in accounting principles. Performance goals and performance objectives may vary from fiscal year to fiscal year and from employee to employee and may be established on a stand-alone basis, in tandem or in the alternative. Once established for a fiscal year, such goals and objectives shall not be amended or otherwise modified if and to the extent such amendment or modification would cause the compensation payable pursuant to the award to fail to constitute qualified performance-based compensation under Section 162(m).
(b) A participant shall be eligible to receive payment in respect of a performance compensation award only to the extent that the performance goals for that award are achieved. As soon as practicable after the close of each fiscal year, the Grant Committee shall review and determine whether, and to what extent, the performance goals for the fiscal year have been achieved and, if so, determine the amount of the performance compensation award that may be earned by the employee for such fiscal year. The Grant Committee shall then determine the actual amount of the performance compensation award that may be paid to the employee and, in so doing, may in its sole discretion decrease, but not increase, the amount of the award otherwise payable to the employee based upon such performance.
(c) No performance compensation award having an aggregate maximum dollar value in excess of $5,000,000 shall be paid to any individual employee in any one fiscal year of ArvinMeritor.
5. FINALITY OF DETERMINATIONS.
The Committee or Grant Committee, as applicable, shall have the power to administer and interpret the Plan. All determinations, interpretations and actions of the Committee or Grant Committee, as applicable, and all actions of the Board of Directors under or in connection with the Plan shall be final, conclusive and binding upon all concerned.
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6. AMENDMENT OF THE PLAN.
The Board of Directors shall have the power, in its sole discretion, to amend, suspend or terminate the Plan at any time, except that no such action shall adversely affect rights under an award already made, without the consent of the person affected; and
7. SECTION 409A
(a) Notwithstanding any other provision of this Plan to the contrary, each award will be paid no later than March 15th of the calendar year following the year in which such award vests.
(b) This Plan is intended to be exempt from Section 409A. Notwithstanding any other provision of this Plan to the contrary, the Corporation makes no representation that this Plan or any amount payable under this Plan will be exempt from or comply with Section 409A and makes no undertaking to preclude Section 409A from applying to this Plan.
(c) Employees who are eligible to participate in the Corporations Deferred Compensation Plan may elect to defer receipt of awards under the Plan in accordance with and subject to the terms and conditions of the Corporations Deferred Compensation Plan.
8. MISCELLANEOUS.
(a) A majority of the members of the Committee shall constitute a quorum. The Committee may act by the vote of a majority of a quorum at a meeting, or by a writing or writings signed by a majority of the members of the Committee.
(b) Notwithstanding any other provision of the Plan, if a Change of Control (as defined in Article 8, Section 8.10(a) of ArvinMeritors By-Laws) shall occur, then, unless prior to the occurrence thereof the Board of Directors shall determine otherwise by vote of at least two-thirds of its members, all unpaid installments of any awards made under the Plan prior to such Change of Control shall forthwith become due and payable.
(c) The Corporation shall bear all expenses and costs in connection with the operation of the Plan.
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ARVINMERITOR, INC. 2135 W. MAPLE RD. TROY, MI 48084 |
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VOTE BY MAIL |
Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or return it to Vote Processing, c/o Broadridge, 51 Mercedes Way, Edgewood, NY 11717. |
TO REQUEST PAPER COPIES OF PROXY MATERIALS: If you want to receive a paper or e-mail copy of these documents, you must request one. There is no charge to you for requesting a copy. Please make your request for a copy as instructed on the reverse side on or before January 15, 2010 to facilitate timely delivery. |
TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS: | |||
M18263-P86016 | KEEP THIS PORTION FOR YOUR RECORDS | ||
DETACH AND RETURN THIS PORTION ONLY | |||
THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED. | |||
ARVINMERITOR, INC. | For | Withhold | For All | |||||
All | All | Except | ||||||
The Board of Directors recommends that you vote FOR the following: |
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Vote on Directors | o | o | o | |||||
Proposal 1 - | The election of directors - nominees for a term expiring in 2013: | |||||||
Nominees: | ||||||||
01) | Ivor J. Evans | |||||||
02) | Charles G. McClure, Jr. | |||||||
03) | William R. Newlin |
To withhold authority to vote for any individual nominee(s),
mark For All Except and write the number(s) of the nominee(s) on the
line below. |
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Vote on Proposals | ||||||
The Board of Directors recommends you vote FOR the following proposal(s): | For | Against | Abstain | |||
Proposal 2 - | Approval of the selection of Deloitte & Touche LLP as auditors of the Company. | o | o | o | ||
Proposal 3 - | Approval of the adoption by the Board of Directors of the 2010 Long-Term Incentive Plan. | o | o | o | ||
Proposal 4 - | Approval of the performance goals under the Incentive Compensation Plan to enable certain Awards to qualify as performance based under Section 162(m). | o | o | o | ||
Proposal 5 - | To transact such other business as may come before the meeting. | |||||
For address changes and/or comments, please check this box and write them on the back where indicated. | o | |||
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Please indicate if you plan to attend this meeting. | o | o | ||
Yes | No |
Signature [PLEASE SIGN WITHIN BOX] | Date | Signature (Joint Owners) | Date |
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE ARVINMERITOR, INC. ANNUAL MEETING OF SHAREOWNERS TO BE HELD ON JANUARY 28, 2010.
The Annual Meeting of Shareowners will be held on Thursday, January 28, 2010, at 9:00 a.m., at ArvinMeritors headquarters, 2135 West Maple Road, Troy, MI 48084.
Under new Securities and Exchange Commission rules, you are receiving this notice that the proxy materials for the annual meeting are available on the Internet. Follow the instructions below to view the materials and vote online or request printed copies. The items to be voted on are provided on the reverse side of this notice.
This communication presents only a brief overview of the more complete proxy materials that are available to you on the Internet. We encourage you to access and review all of the important information contained in the proxy materials before voting.
Important Notice Regarding Internet Availability of Proxy
Materials for the Annual Meeting:
The
Notice and Proxy Statement and Annual Report are available at
www.proxyvote.com.
M18264-P86016 |
ARVINMERITOR, INC.
PROXY CARD SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
DIRECTION CARD TO T. ROWE PRICE TRUST COMPANY, DIRECTED TRUSTEE
The undersigned hereby appoints Rhonda L. Brooks, Victoria B. Jackson, and Charles G. McClure, Jr., jointly and severally, proxies, with full power of substitution, to vote shares of common stock of the Company owned of record by the undersigned and which the undersigned is entitled to vote, at the Annual Meeting of Shareowners to be held at ArvinMeritors World Headquarters, 2135 West Maple Road, Troy, Michigan 48084, on January 28, 2010, or any adjournment thereof, as specified on the reverse side of this card, and to vote in accordance with their discretion on such other matters as may properly come before the meeting.
The undersigned also provides directions to T. Rowe Price Trust Company, Directed Trustee, to vote shares of common stock of the Company allocated, respectively, to accounts of the undersigned under the ArvinMeritor, Inc. Savings Plan and the ArvinMeritor, Inc. Employees Savings Plan, and which are entitled to be voted, at the aforesaid Annual Meeting or any adjournment thereof, as specified on the reverse side of this card.
Where a vote is not specified:
The proxies will vote all such shares owned of record FOR the election of directors and FOR proposals (2), (3) and (4) and will vote as they deem proper on such other matters as may properly come before the meeting; and
T. Rowe Price Trust Company, as Directed Trustee, will vote all
such shares allocated to the ArvinMeritor Savings Plan and Employee Savings
Plan accounts of the undersigned on proposals (1), (2), (3) and (4) in the
same manner and proportion as shares for which voting instructions are
received.
Address Changes/Comments: | |